11-16-2020 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

NOVEMBER 16, 2020

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Audit

USDA Ballot

Review Storm Contract

KDOL Report

Radio-Meters

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.





Conference call Information:
From a Landline call 1-844-474-0925
From a Cell Phone call 844-474-0925
When prompted inter the passcode 73370940#.
Please let us know your name when you join.




Minutes

REGULAR SESSION WEDNESDAY EVENING NOVEMBER 16, 2020

The Governing Body of the City of Silver Lake met in regular session at city hall and by conference call on Monday evening November 16, 2020 at 5:30 PM with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Larry Ross, Tom Noble, Tim Kampsen, Heath Robinson (4). Absent: Brad Bryant (1) Also present were City Attorney Todd Luckman by conference call, Public Works Utility Superintendent Will Smith, Police Chief Marc McCune, Clerk Michelle Brown, and Assistant Clerk Marie Beam.

Public Works Superintendent Smith would like to purchase a blade for the John Deere Tractor for pushing snow. Motion was made by Councilmember Noble that Public Works Superintendent Smith be authorized to purchase a snow blade for $2,606.37. Motion was seconded by Councilmember Ross and approved.

Following discussion and review of a bid to replace the front door of City Hall, Councilmember Noble made a motion to move forward with the bid of $4,464.00. Councilmember Robinson seconded the motion. The motion was approved after discussion about ADA Compliance.

The power supply to the flashing school light on Highway 24 is currently damaged. Public Works Utility Superintendent Smith received a bid to repair it for $1,630.00. Councilmember Noble made a motion to approve the bid to repair the school light for $1,630.00. The motion was seconded by Councilmember Robinson and approved.

Public Works Utility Superintendent Smith mentioned the City Hall remodel project will begin on November 17, 2020.

The City received results of the Kansas Department of Labor (KDOL) inspection. Public Works Utility Superintendent Smith can correct all issues on the report and will report back to KDOL when the issues have been rectified.

Motion was made by Councilmember Noble and seconded by Councilmember Kampsen that the minutes from the last regular session on November 2nd, 2020 be approved as submitted. The motion was approved.

Claim vouchers in the amount of $14,684.57 dollars were submitted to council for appropriation. An Ordinance entitled "An Ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Ross and seconded by Councilmember Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Larry Ross, Tom Noble, Heath Robinson, Tim Kampsen (4) NAY: None. With no further discussion Ordinance was declared passed and was given No. 2476.

April Swartz with Varney & Associates presented council with a final draft of the 2019 Audit report. She reviewed this report and addressed a few questions that were asked. Discussion was also held on the Capital Improvement Fund Verses the Utility Department Reserve Fund.

A Ballot from the USDA regarding the local FSA representative was presented to council. No action was taken.

Discussion was held about the contract regarding the softball field at City Park with the Lions Clubs and the Storm. Community members approached Councilmember Ross and Councilmember Robinson and requested that any action be postponed until the next council meeting so they could attend. Council postponed action on the Storm Contract until December 7th 2020.



Regular session November 16, 2020 cont’d

Council discussed what would be the best Fund to use to purchase the Radio Read Water Meters. Councilmember Noble made a motion to take $93,889.00 dollars out of the Utility Department Reserve Fund to pay for the Radio Read Water Meters. The motion was seconded by Councilmember Ross and approved.

Police Chief McCune Received a donation for the Silver Lake Police Department of a LIDAR. This donation is from AAA Insurance in conjunction with the Kansas Department of Transportation (KDOT). Police Chief McCune and Police Officer Ashcraft participated in a Traffic Safety Enforcement Program and were entered into a raffle to receive a Preliminary Breath Test device. They won the raffle and received the device.

Police Chief McCune also requested permission to pay $75.00 Kansas Association of Chiefs of Police (KACP) Membership. Council directed him to apply and pay for membership.

Discussion was held about the guidelines for the Alcoholic Anonymous (AA) meetings held at City Hall. Council directed Clerk Brown to hand out the County Guidelines to the Director of the meeting and request they follow those guidelines.

Council approved the request for a refund for the Community Center due to COVID restrictions. Clerk Brown was instructed to give refunds as needed without approval from Council during the Pandemic.

Council Directed Mayor Smith to sign a credit application for the Topeka Foundry. Council also directed Mayor Smith to sign two software contracts with Jayhawk Software.

Councilmember Kampsen and Mayor Smith noted that community members are pleased with seeing patrol cars patrolling on a regular basis.

Mayor Smith received a School Choice proclamation request; no action was taken.

Due to the current pandemic the information for conference calls will be put on the agenda for the rest of the year.

Mayor Smith is waiting on a few more Administrative Position Descriptions to be reviewed before presenting them to Council for their review at a future meeting.

The next meeting is scheduled for December 7, 2020 at 5:30 P.M. The following meetings are scheduled for December 21, 2020 at 5:30 P.M and January 4, 2021 at 5:30 P.M.

Councilmember Robinson moves that Council recess into executive session for ten (10) minutes and reconvene the meeting at 6:50 p.m. in the conference room at City Hall located at 218 West Railroad in Silver Lake, Kansas and by the telephone conference number 1-844-474-0925 pass code #73370940 For the purpose of discussing nonelected personnel salaries.

Councilmember Robinson further moves that Mayor Mack Smith join the executive session to aid the Council in their discussion relating to salaries. Motion was seconded by Councilmember Kampsen and with no further discussion, the motion carried.

Regular Session reconvened at 6:50 p.m.

Motion was made by Councilmember Robinson to approve bonuses to be paid on December 15, 2020 for city employees as recommended by council. Motion was seconded by Councilmember Kampsen and approved.

Regular session November 16, 2020 cont’d

Motion was made by Councilmember Noble to approve salaries effective January 1, 2021 for city employees as recommended by council. Motion was seconded by Councilmember Ross and approved.

Motion was made by Councilmember Kampsen to designate Thursday, December 24, 2021 as a holiday. Motion was seconded by Councilmember Noble and approved.

Motion was made by Councilmember Ross to approve six (6) month raises of fifty cents effective on the date when three employees celebrate their six-month anniversary with the City. Motion seconded by Councilmember Robinson and approved.

Motion was made by Councilmember Noble to purchase a gift card for the part-time public works employee for going above and beyond his job duties to be provided on December 15, 2020. Motion was seconded by Councilmember Kampsen and approved.

With no further business to come before Council, Councilmember Noble moved to adjourn the meeting at 7:00 P.M. Motion was seconded by Councilmember Ross and with no further discussion motion was approved.

Marie Beam
Assistant City Clerk