10-02-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

OCTOBER 2, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Update on Engineering Projects – City Engineer Pat Cox 5:40 P.M.

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.










Minutes


REGULAR SESSION MONDAY EVENING OCTOBER 2, 2017

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening October 2, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant (1).

Motion was made by Councilman Noble and seconded by Councilman Robinson that the minutes from the last regular session held on September 18, 2017 be approved.

Claim vouchers in the amount of $7,167.03 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Ross and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2376.

City Engineer Pat Cox was present and discussed the street problem at the intersection of Aquarius and Walnut. He explained that it may be necessary to widen the valley gutter and extend it to the north. He will prepare a written report with repair options and costs but recommended that this project not be completed until the spring.

City Engineer Pat Cox reported that shot rock has been placed in the east end of the retaining wall/ditch that was constructed at the intersection of Lake and Rice. He recommended that shot rock also be placed on the other end of this retaining wall/ditch. In the spring he will prepare a plan for placing some type of hard surface liner in the bottom of this ditch. He also mentioned that he has talked to Public Works Superintendent Taylor about safety reflectors and height markings for the safety of motorists.

Public Works Superintendent Taylor finally received the lab reports for sampling at the lagoon and forwarded them to City Engineer Pat Cox. Engineer Cox indicated they would watch the lagoon closely and as soon as the water is at an acceptable level, the turtle guards will be removed.

City Engineer Pat Cox reported that they are moving forward on the Water System Preliminary Engineering Report. This plan will consist of a system study along with a hydraulic model of the system. If deficiencies in the system are found, they will assist the city in finding funding options to make necessary improvements. Cox indicated that if possible, this report along with suggested improvements will be provided to council prior to budget preparation next year.

The school district is in the process of constructing a greenhouse and park shelter on their property located in the 200 Block of Rice Road.

Chief Call presented the monthly police report.

Public Works Superintendent presented the monthly public works report.

Motion was made by Councilman Noble, seconded by Councilman Ross and approved that the resignation received from Part Time Public Works Employee Elwyn Miller be regretfully accepted effective October 2, 2017.

Motion was made by Councilman Noble, seconded by Councilman Ross and approved that William Neary be hired to fill the Part Time Public Works Employee Position effective immediately at an hourly rate of $13.00 per hour.

Chief Call reported that the first Lawn Mower Permit has been issued.
Regular session October 2, 2017 cont’d.


The Annual Hotdog Cookout will be held on October 31, 2017. Call indicated that he will need the assistance of Public Works Superintendent Taylor and Public Works Assistant Smith to prepare for this event.

Chief Call will obtain a final estimate for the equipment that will be installed in the patrol car that will be purchased next year. He also noted that the computers in the patrol car may need to be replaced in the near future.

Motion was made by Councilman Robinson to approve the written request received from the Silver Lake Lions Club to use the community building for a program/education event on October 26, 2017. This program is entitled “America’s Opioid Crisis: It’s Closer than You Know”. Motion was seconded by Councilman Noble and approved. The fees for this event will be waived.

Councilman Noble told council that he will not be able to attend the meeting scheduled for November 6, 2018.

Mayor Smith reported that the city’s share of the corn crop has been sold and payment has been received.

The mailbox that was damage during the construction of the retaining wall/ditch at the intersection of Lake and Rice has been repaired.

Public Works Superintendent Taylor is still obtaining prices for a 12 volt hand valve exerciser.

The Silver Lake Board of Zoning Appeals will meet at 7:00 P.M., Wednesday, October 18, 2017 at Silver Lake City Hall. Purpose of the hearing is to hear a request for a variance to the fence height requirements on property located at 304 Sunset Ct.

The next meeting is scheduled for October 16, 2017 at 5:30 P.M. The following meetings will be held on November 6, 2017 at 5:30 P.M and November 20, 2017 at 5:30 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:02 P.M.  Motion was seconded by Councilman Ross and approved.


Darlene M. Stadler, City Clerk