05-02-2016 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 2, 2016

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

2016 Street Repair Project

Request to Sale Fireworks in Silver Lake

Appointment of City Employees

Geometric Improvement Project

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MAY 2, 2016


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 2, 2016 with Mayor Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

A Silver Lake resident was present to ask council to consider amending the ordinance that prohibits the riding of all-terrain utility vehicles on the streets in Silver Lake. He feels that as long as these vehicles are insured and properly licensed through the city, they should be allowed. Chief Call explained that should the city decide to amend this ordinance, state law would still prohibit them from being driven on the highway except to cross it. Call feels that this state law would cause limitations for the drivers of these all-terrain vehicles. After further discussion with this resident and City Attorney Luckman, it was agreed that this be tabled until the next meeting so council can give further consideration and also get the public opinion on this issue.

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on April 18, 2016 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2328.

Mayor Smith announced that there were three (3) bids received for the 2016 Street Repair Project. After reviewing the bids and considering the amount of funds available for street projects, motion was made by Councilman Robinson to award the 2016 Street Repair Project to Bettis Asphalt & Construction, Inc., at a bid price of $56,291.00. Motion was seconded by Councilman Noble and approved. The Agreement and Notice of Award will be issued for this project and City Attorney Luckman will proceed in obtaining the required documents. Public Works Superintendent Taylor told council that he would talk to Saia Construction about the concrete bid for 2016.

Council continued from the last meeting discussion on a request for them to consider amending the ordinance that prohibits the sale of fireworks in Silver Lake. City Attorney Luckman presented a draft ordinance that would allow the sale of fireworks. Representatives from Garrett’s Fireworks were present and answered several questions council had regarding this process. This matter was then tabled so City Attorney Luckman can research insurance requirements and permit fees prior to council making a final decision.

In accordance with the statutes, Mayor Smith has prepared for council a list of the following names for appointive office to the City of Silver Lake for a one (1) year term: City Clerk – Darlene Stadler; Assistant City Clerk – Janie Kay Gowin; Public Works Superintendent – Ron Taylor; Public Works Assistant – Willie Smith; Police Chief – Randy Call; Full-Time Police Officer – Brad Snyder; Part-time Police Officers – Doug Ashcraft and Ed Nelson; Part-time Light Custodian – Kay Yette; Part-time Public Works Employee – Elwyn Miller; City Attorney – Todd Luckman; Assistant City Attorney – Gary Hanson; City Judge – Darian Dernovish. Motion was made by Councilmember Bryant, seconded by Councilman Noble and approved that Mayor Smith’s recommendations be accepted.


Regular session May 2, 2016 cont’d.


Motion was made by Councilman Noble that the Project Map and Work Estimate for the Geometric Improvement Project be approved as presented. Also, Public Works Superintendent Taylor was authorized to sign and return the letter received from the Kansas Department of Transportation confirming the cost ratio for this project. Motion was seconded by Councilman Ross and approved.

Chief Call presented the monthly police report. He also answered questions that Councilman Noble had in regards to bar/liquor store checks.

City Attorney Luckman presented a draft charter ordinance relating to the election of officers and the transition to November elections. No action was taken at this time.

Danny Madere, a representative from the Silver Lake Ball Association was present and thanked council for the ball diamond donation they approved at the last meeting. He also noted that they have 168 kids participating in the program this year.

Public Works Superintendent Taylor presented the monthly public works report. He reported that Haynes Equipment should be here on Friday to replace the winch portion of the crane that pulls the pump on Lift Station No. 3.

Taylor also advised that Mayer Specialty Services, L.L.C. should be here at the end of the month to clean a portion of the sanitary sewer line.

National Prescription Drug Take-Back Day was held on Saturday, April 30, 2016. Chief Call reported that approximately 30 to 40 pounds of drugs were collected and turned over to the Drug Enforcement Administration.

Chief Call announced that D.A.R.E. Graduation is scheduled for May 4, 2016 at the Silver Lake Grade School. The kids graduating will be treated to a pizza party prior the graduation.

At the next meeting a resolution will be adopted setting the dates and times for the discharge of fireworks in the city limits during the 2016 July 4th Celebrations.

Chief Call briefly discussed the current ordinance regulating solicitors, canvassers and peddlers in Silver Lake. He would like to see some changes made to this ordinance. Mayor Smith suggested that this matter be tabled until City Attorney Luckman is present.

There has been a recent legislative change that will require additional security in court rooms. Everyone entering the court room will be subject to search. Chief Call told council that he will look into purchasing a security wand and the required signage.

Councilman Kampsen and Chief Call commented on the earlier discussion about the sale of fireworks in Silver Lake. Call was asked to look into whether or not a county license would be required for firework stands that open within the city limits of Silver Lake.

Public Works Superintendent Taylor reported that Madison Wegner has agreed to return this year to fill the Part Time Summer Help position. Motion was made by Councilman Kampsen that the salary for this position be $10.00 per hour. Motion was seconded by Councilman Ross and approved.

Councilmember Bryant advised that she would not be able to attend the council meeting scheduled for May 16, 2016.

Regular session May 2, 2016 cont’d.


Mayor Smith discussed the status of several legislative bills.

Mayor Smith has received an update from Silver Lake PRIDE. PRIDE week is May 22 – 28, 2016. They will be planting flowers for the downtown area like last year. They will also be hosting several outdoor movie nights along with the Silver Lake Library. Council agreed that they would like to donate to these movie nights but wanted additional information. Public Works Superintendent Taylor was asked to contact PRIDE about possible service projects.

Mayor Smith reminded council that the next meeting is scheduled for May 16, 2016 at 5:30 P.M. The following meetings will be held on June 6, 2016 and June 20, 2106 at 5:30 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:20 P.M.  Motion was seconded by Councilman Robinson and approved.


Darlene M. Stadler,
City Clerk