05-18-2020 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 18, 2020

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

2020 Ball Diamond Donations

Fireworks Resolution

Resignation letter

Resignation letter

Annual Tree Lighting

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.


Conference call Information:
From a Landline call 1-844-474-0925
From a Cell Phone call 844-474-0925
When prompted inter the passcode 73370940#.
Please state your name when you join.

Minutes

REGULAR SESSION MONDAY EVENING MAY 18, 2020

The Governing Body of the City of Silver Lake met in regular session on Monday evening May 18, 2020, with Mayor Mack Smith conducting the meeting and the following Councilmembers Present at City Hall: Tim Kampsen, Larry Ross, Brad Bryant, Heath Robinson, Tom Noble (5). Also present were City Attorney Luckman, Public Works Assistant Smith, Clerk Brown, and Assistant Clerk Beam. Engineer Pat Cox and a person from the public were in attendance by conference call.

Motion was made by Councilmember Ross and seconded by Councilmember Noble that the minutes from the last regular session held on May 4, 2020, be approved as amended.

Claim vouchers in the amount of $7376.52 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. A motion was made by Councilmember Noble and seconded by Councilmember Robinson that said ordinance be accepted as read and was then placed on final passage by roll call vote of the following vote: AYE: Larry Ross, Brad Bryant, Tim Kampsen, Tom Noble, Heath Robinson NAY: None. The ordinance was declared passed and was given No. 2455.

Mike Burton, a representative from the American Legion was present to discuss 2020 American Legion baseball team donation. Burton updated council on the decision to cancel the season due to Covid 19 and anticipated purchases for this year. After consideration by council, motion was made by Councilmember Ross that $1,100.00 be donated to the American Legion for the 2020 ball season. Motion was seconded by Councilmember Bryant and with no further discussion motion was approved.

Nicole Frehe with the Silver Lake Ball Association was not present, but she advised Clerk Brown of some improvements they would like to make to the ball diamonds. Motion was made by Councilmember Robinson that $1,100.00 be donated to the Silver Lake Ball Association for the 2020 ball season. Motion was seconded by Councilmember Ross and with no further discussion, motion was approved.

A draft resolution authorizing the discharge of fireworks within the city limits of Silver Lake was presented to council. Fireworks may be lawfully discharged within the city limits only between the hours of 8:00 A.M. and 10:00 P.M. on June 27, 28, 29, 30 and July 1, 2, and 5 and between the hours of 8:00 A.M. and 12:00 Midnight on July 3 and July 4, as well as between 11:50 p.m. on December 31, 2020 and 12:10 a.m. on January 1, 2021. Motion was made by Councilmember Noble, seconded by Councilmember Ross and approved that this proposed resolution be adopted.

Police Chief Call submitted a letter of resignation to the City. Motion was made by Councilmember Noble to accept the resignation as written seconded by Councilmember Robinson then placed on roll call vote of the following vote: Aye: Tom Noble, Heath Robinson, Brad Bryant (3) NAY: Larry Ross (1) Abstaining: Tim Kampsen (1). With no further discussion, motion was approved.

Police Officer Snyder submitted a letter of resignation to the City. This letter was provided to all councilmembers. Discussion was held on the resignation. Motion was made by Councilmember Noble to accept the resignation as written seconded by Councilmember Robinson then placed on roll call vote of the following vote: Aye: Tom Noble, Heath Robinson, Brad Bryant Larry Ross, and Tim Kampsen. With no further discussion, motion was approved.

The Annual Tree Lighting Ceremony has been set for Tuesday, December 1, 2020.

Public Works Assistant Smith has a bid from RDR Excavating to move the waterline that is located on a lot on the westside of Chilson. City Attorney Luckman discussed the possibility of Condemnation. Engineer Pat Cox noted there were 2 options: 1. Drop the water line where it is. 2. Consider purchasing 100-150 feet for an easement.

Regular session May 18, 2020 cont’d

Public Works Assistant Smith requested an executive session.

City Attorney Luckman provided council with some examples of code compliance ordinances that other Cities have for Council to look over. It was suggested to maybe hire someone to do the building codes.

The City Office will be closed on Monday, May 25, 2020 in honor of Memorial Day.

The annual audit has been scheduled for June 10, 2020.

The Police Chief of Rossville has advised the City that they are willing to help with police coverage.

There is a Planning Commission meeting for Wednesday May 27, 2020 at 5:30 p.m.

When considering possible building code ordinances, Councilmember Robinson wants Council to consider what affect the codes would have on the public.

A motion was made by Councilmember Robinson to recess into executive session for 5 minutes at 6:31 P.M and reconvene at 6:36 p.m. in the conference room at Silver Lake City hall and by conference call 1-844-474-0925 passcode 73370940 for a non-elected personnel matter. With Mayor Smith, Public Works Assistant Smith, and Clerk Brown to be present. Motion was seconded by Councilmember Bryant and with no further discussion the motion was approved by roll call vote of the following vote: AYE: Larry Ross, Brad Bryant, Tim Kampsen, Tom Noble, Heath Robinson NAY: None. Motion carried.

At 6:36 p.m. the meeting reconvened.

Councilmember Robinson made a motion to extend the deadline for Public Works Assistant Smiths’ vacation days to be used until December 31, 2021. Seconded by Councilmember Noble. With no further discussion, motion was approved.

Councilmember Kampsen noted he has been working with Police Chief Call with inventory and discussed storing the police car at the public works shop. The Shawnee County Sheriff’s office has been notified that we will need more assistance with coverage in the weeks ahead. There are some different ways that the City can have background checks on applicants. Eventually inventory in the storage space will need to be reviewed.

Discussion was held on the residency ordinance for new applicants.

Councilmember Ross noted that there will be a drive by parade on Saturday afternoon.

Councilmember Noble would like to start looking at applications at the next meeting.

Councilmember Robinson noted his appreciation for the years of services Randall Call and Bradley Snyder gave to the City and was sorry for their abrupt departure.

Councilmember Bryant discussed building code possibilities; no action was taken.

Mayor Smith noted the DARE Graduation was set up as a drive through graduation and it went very well.

The departments turned in budget lists to council. These lists will be sent to Tyler Boxberger.

Job Descriptions for the Utility/Maintenance Department are in the process of being updated.

Regular session May 18, 2020 cont’d

Public Works Superintendent Ron Taylor’s retirement reception will be rescheduled.

Mayor Smith discussed some Commissioner appointments made at the last meeting but did not request any changes being made at this time.

Advertisements for open positions have been posted, and the City is currently accepting applications for all open positions.

Council is thankful for the extra help being offered by Shawnee County and Rossville Police Chief Connell.

The next meeting will be held on June 1, 2020 at 5:30 p.m. with the bid opening for the Street Project scheduled for 5:00 p.m. The following meeting is scheduled for June 15, 2020 at 5:30 p.m.

Anyone wanting items placed on the agenda for a Council Meeting needs to submit those items to the City Clerk by no later 12:00 p.m. on the Friday before the meeting. Council packets will be ready by 4:30 p.m. on the Friday before the Monday meeting.

Councilmember Noble noted that the Alumni Banquet has been moved to Saturday, October 3, 2020.

After doing some research, Councilmember Robinson noted that Shawnee county does not currently have any building codes and the City Topeka enforces their codes within 3 miles of the city limits.

With no further business to come before Council, Councilmember Ross moved to adjourn the meeting at 7:23 p.m. Motion was seconded by Councilmember Noble and with no further discussion was approved.

Michelle Brown
City Clerk