05-01-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 1, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Item:

2017 Ball Diamond Donations – 5:40 P.M.

Resolution for Discharge of Fireworks

Appointment of City Employees

2017 Street Repair Project

Transfer Switches for Wells

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MAY 1, 2017

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 1, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

Motion was made by Councilman Ross and seconded by Councilmember Bryant that the minutes from the last regular session held on April 20, 2017 be approved as amended.

Motion was made by Councilman Noble, seconded by Councilman Ross and approved that the following motion from the minutes of April 3, 2017 be amended as follows: Motion was then made by Councilman Noble to accept the contract received from Inland Potable Services, Inc. with the price not to exceed $5,000.00. This motion is subject to a favorable recommendation being received from the City of Rossville. Motion was seconded by Councilman Robinson and approved.

Councilmember Bryant presented the monthly financial report.

Claim vouchers in the amount of $7,717.12 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Robinson that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2362.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Mike Burton, a representative from the American Legion and Sheena Schlegel with the Silver Lake Ball Association were present to discuss 2017 ball diamond donations. This year the American Legion team will consist of 11 participants and the Silver Lake Ball Association has 125 participants. Each representative updated council on anticipated purchases for this year. After consideration by council, motion was made by Councilman Bryant that $2,250.00 each be donated to the Silver Lake Ball Association and the American Legion. Motion was seconded by Councilman Ross and approved. Councilman Kampsen entertained the notion of maybe increasing this donation but this was the amount budgeted. This will be discussed during budget preparation for 2018.

A Silver Lake resident was present to discuss her concerns with the length of time that fireworks are allowed to be discharged during the week of the 4th of July. In recent years, council has elected to allow fireworks to be discharged on the days that they are allowed to be purchased in Shawnee County. The time of the day they can be discharged depends on which day of the week it is. After discussion, Councilman Ross made a motion to approve the following Resolution Authorizing the Discharge Of Fireworks Within The City: Fireworks as defined in Section 7-301 of the Code of the City of Silver Lake, Kansas may be lawfully discharged within the corporate limits of the City only between the hours of 8:00 A.M. and 10:00 P.M. on June 27th, June 28th, June 29th, July 2nd, July 3rd, and July 5th; and between the hours of 8:00 A.M. and Midnight on June 30th, July 1st and July 4th 2017. Furthermore, fireworks may be lawfully discharged between the hours of 11:45 P.M., December 31, 2017 and 12:15 A.M. on January, 1, 2018. In the event of a county wide burn ban, the lighting of fireworks within the city will be prohibited. Motion was seconded by Councilman Noble and approved.

In accordance with the statutes, Mayor Smith has prepared for council a list of the following names for appointive office to the City of Silver Lake for a one (1) year term: City Clerk – Darlene Stadler; Assistant City Clerk – Janie Kay Gowin; Public Works Superintendent – Ron Taylor; Public Works Assistant – Willie Smith; Police Chief – Randy Call; Full-Time Police Officer – Brad Snyder; Part-time Police Officers
Regular session May 1, 2017 cont’d.


– Doug Ashcraft and Ed Nelson; Part-time Light Custodian – Joyce Grimmett; Part-time Public Works Employee – Elwyn Miller; City Attorney – Todd Luckman; Assistant City Attorney – Gary Hanson; City Judge – Darian Dernovish; Council President – Nancy Bryant; Financial Commissioner – Nancy Bryant; Police Commissioner – Larry Ross; Water Commissioner – Tom Noble; Street Commissioner – Heath Robinson; Park Commissioner – Tim Kampsen. Motion was made by Councilman Noble, seconded by Councilman Robinson and approved that Mayor Smith’s recommendations be accepted.

Mayor Smith announced that there were three (3) bids received for the 2017 Street Repair Project. After reviewing the bids and considering the amount of funds available for street projects, motion was made by Councilman Noble to award the 2017 Street Repair Project to Hamm, Inc. at a bid price of $41,000.00. This will include cold milling, overlay and crack repair on Lakeland plus crack seal in locations to be determined. Motion was seconded by Councilman Robinson and approved. The Agreement and Notice of Award will be issued for this project and City Attorney Luckman will proceed in obtaining the required documents.

Motion was made by Councilman Ross that the city indicate city support of an Application for Highway Access that local business owner Lonnie Moore will be submitting to the Kansas Department of Transportation. The property to be served by this permit is 449 S. Chestnut St. in Silver Lake, Kansas. Motion was seconded by Councilmember Bryant and approved.

City Attorney Luckman presented for council review, a draft Contract for Professional Legal Services. This contract would allow individuals that are facing jail time due to multiple/repeat violations and are indigent, the opportunity to meet with a lawyer. This matter was tabled until the next meeting to allow Luckman time to talk to a local attorney that may be interested in providing this service.

City Attorney Luckman also reported that Pat Cox, with BG Consultants, Inc. has completed his review of the Special Use Permit Application for the Greenhouse and Park Shelter that is being proposed by the school district. City Clerk Stadler will proceed with the process of scheduling a hearing with the Silver Lake Planning Commission.

Motion was made by Councilman Noble that CCE Service, Inc. be contracted to install Manual Transfer Switches to both wells at a bid price of $9,012.00. Motion was seconded by Councilman Ross and approved. Public Works Superintendent Taylor noted that it will cost an additional $60.00 per hour to do the final hook up.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report.

At a recent meeting council accepted a bid from Inland Potable Service, Inc. to visually inspect the interior and exterior of the water tower with the bid being subject to a favorable recommendation being received from the City of Rossville. Public Works Superintendent Taylor indicated that this company recently performed this service in Rossville and they said they did a great job. Council directed Taylor to proceed with having this company provide services as approved.

Chief Call announced that the D.A.R.E. Graduation is scheduled for May 4, 2017. The kids graduating will be treated to a pizza party prior the graduation.

The Silver Lake High School Graduation will be held on May 21, 2017 at 3:00 P.M. There will be an officer on duty patrolling during this event.

Regular session May 1, 2017 cont’d.


Chief Call also reported that the radar units have been recertified.

Councilman Ross reported that several local residents are organizing a parade for 9:00 AM on July 4, 2017 with everyone welcome to participate. Information about this parade has been provided to Chief Call and he will assist them with traffic control and anything else that they may need.

Public Works Superintendent Taylor reported on the status of the drainage problem the property owner is experiencing at 104 Center. He has been in contact with Cox Communication and they still may consider moving the cable box that is in the easement to see if this alleviates this drainage problem.

The resident that recently received a notice for a high weed violation has mowed his property.

Councilman Ross mentioned another property that may be in violation of the high weed ordinance. Public Works Superintendent Taylor will follow up on this possible violation.

Recent water analysis received from the Kansas Department of Health and Environment were all good results.

Mayor Smith mentioned current League of Kansas Municipalities news.

Mayor Smith reminded council that the next meeting is scheduled for May 15, 2017 at 5:30 P.M. The following meetings will be held on June 5, 2017 at 5:30 P.M and June 19, 2017 at 5:30 P.M. Smith also thanked Councilmember Bryant for chairing the last meeting as he was out of town.

The Silver Lake resident that was present asked if council would consider hosting a citywide cleanup again. Council explained that when this was done in the past, there was little participation with actual cleanup. Discussion was held concerning local recycling drop offs in Shawnee County.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:03 P.M.  Motion was seconded by Councilmember Bryant and approved.



Darlene M. Stadler,
City Clerk