05-19-2014 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 19, 2014

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Senior Citizen’s Liability Insurance

Appointment of City Employees

Salary Ordinance for Public Works Assistant

Certificate of Deposit Matures on May 23, 2014

2014 Street Repair Project – Agreement & Notice to Proceed

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING MAY 19, 2014

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 19, 2014 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) Absent: None.

Harry Lamar was present as a representative from Paragon Financial Group to present the city with an EMC dividend check in the amount of $3,498.45. He also updated council on what he is doing to try and allow the senior citizens to carry General Liability Insurance as an add-on to the city’s policy. He has completed the paperwork and is waiting for approval from the underwriters. Once that is received, council can decide how they wish to proceed.

Motion was made by Councilman Robinson and seconded by Councilman Noble that the minutes from the last regular session held on May 5, 2014 be approved as amended.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) NAY: None. Ordinance was declared passed and was given No. 2266.

In accordance with the statutes, Mayor Smith presented to council, for their approval, the following names for appointive office to the City of Silver Lake for one year terms: City Clerk – Darlene Stadler; Assistant City Clerk – Janie Kay Gowin; Public Works Superintendent – Ron Taylor; Public Works Assistant – Willie Smith; Police Chief – Randy Call; Full-Time Police Officer – Brad Snyder; Part-time Police Officers – Doug Ashcraft and Ed Nelson; Part-time Light Custodian – Dan Farris, Part-time Public Works Employee – Elwyn Miller; City Attorney – Todd Luckman; Assistant City Attorneys – Gary Hanson and Kathryn Sheedy; City Judge – Karen Wittman; City Accountant – Reese & Novelly; and City Engineer – None designated at this time. It was moved by Councilmember Nancy Bryant, seconded by Councilman Tom Noble, and approved that Mayor Smith’s recommendations be accepted.

Mayor Smith also made the following appointments for council positions for one year terms: Nancy Bryant – Council President, Finance Commissioner; Heath Robinson – Streets Commissioner; David Linderman – Police Commissioner; Tom Noble – Water Commissioner; and Tim Kampsen – Parks Commissioner.

Mayor Smith was not present at the executive session held on May 5th, 2014 when council made salary recommendations for the newly hired Public Works Assistant. As a result he turned the meeting over to President Nancy Bryant who presented Ordinance #2267 for approval as recommended in the May 5th executive session. This ordinance sets the salary of the Public Works Assistant to be $29,500.00 yearly and it shall become effective May 16, 2014. Councilman Noble moved and Councilman Robinson seconded that Ordinance #2267 be approved as presented. Roll call vote was as follows: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) NAY: None.

Certificate of Deposit #3302356 matures on May 23, 2014 and is eligible for renewal. After review of current rates it was moved by Councilmember Bryant, seconded by Councilman Noble and approved to utilize the 10 month special @ 0.40%.

City Attorney Gary Hanson informed council that the city has received the signed “Notice of Award”, signed Agreement and other required documents from Bettis Asphalt & Construction, Inc. The city can now go ahead with the “Notice to Proceed” and work is to be completed within 60 calendar days of this notice (July 18, 2014).


Regular session May 19, 2014 cont’d.


After review of the paperwork submitted by Silver Lake Bank for the purchase of the 2015 Ford F-250 truck, City Attorney Hanson recommended that, due to time constraints limiting his time to examine the documents prior to the meeting, approval of these documents be placed on the agenda for the June 2, 2014 meeting. This will give him time for a more thorough review and allow the bank to answer some of his questions regarding these documents

The agreement with Reese & Novelly, P.S. for services pertaining to the review of financials for the year ending December 31, 2013, was discussed. It was moved by Councilman Noble, seconded by Councilman Linderman and approved to renew the agreement as presented.

Public Works Superintendent Taylor announced that the X-Mark mower is in need of repair. Since it has had repair work recently, he will be seeing if the work needed now can be supplied at a lower charge. If not he may try to find another shop to service this mower.

Superintendent Taylor also informed council that he and Public Works Assistant Smith will be attending a Chlorine Safety Class in Manhattan on June 19th.

Superintendent Taylor said the mosquito sprayer is ready to be put into service. He is currently evaluating other suppliers for purchase of the spray we currently use.

Mayor Smith thanked Superintendent Taylor for all his hard work this past month. His dedication to the city is appreciated.

Police Chief Call announced that D.A.R.E. Graduation was held at 7:00 P.M., May 14, 2014. Attendance was good and he credits the evening time in part. Mayor Smith provided councilmembers with copies of the talk he gave and he also complimented Police Officer Brad Snyder for the good job he did. The students got to attend a KC Royals game and had a pizza party.

Chief Call announced that the Farmer’s Market will take place east of the Library on Tuesdays from 6:00 P.M. to 8:00 P.M. beginning June 3 through September.

Chief Call announced that Westboro Baptist Church was in Silver Lake to demonstrate prior to the Silver Lake High School Graduation on May 18, 2014.

The property at 603 Center has been served the appropriate paperwork on tall grass, so the city can now go in and mow if the property owner doesn’t. Public Works Superintendent Taylor informed council that the owner mowed over the weekend.

Work has resumed to clean up the property at 303 Theresa.

Chief Call announced that the American Legion has again asked for police assistance for their Memorial Day Ceremony May 26, 2014.

Chief Call is in the process of researching regulations for the discharge of fireworks celebrating the 4th of July Holiday in other small towns in this area. He will bring his recommendations for the city to the June 2nd meeting in the form of a proposed resolution for council’s approval.




Regular session May 19, 2014 cont’d.

Councilman Linderman asked Public Works Superintendent Taylor if he has plans to hire a summer help employee to assist with mowing. Superintendent Taylor said he feels with the help of Part-time Public Works Employee Miller and Public Works Assistant Smith they should be able to keep up this summer.

Mayor Smith pointed out information on the Geometric Improvement Study that was included in council’s packets.

Mayor Smith has compared the budget estimates from the state and county that were included in councilmembers packets with estimates for 2014 and it appears we can expect lower revenues in 2015.

Mayor Smith reminded council that the next meeting is scheduled for June 2, 2014 at 5:30 P.M. The following meeting will be held on June 16, 2014. Anyone unable to attend future meetings is encouraged to call the city clerk so we are assured of a quorum.

With no further business to come before council, Councilman Robinson moved to adjourn the meeting at 6:40 P.M.  Motion was seconded by Councilman Linderman and approved.


Janie Kay Gowin
Assistant City Clerk