07-17-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

JULY 17, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Item:

2018 Budget – City Accountant Tyler Boxberger

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING JULY 17, 2017


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening July 17, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

Numerous citizens were present to ask council to consider amending the ordinance that prohibits the riding of lawn mowers on the streets in Silver Lake. Several citizens explained that they mow the yards of family members and not being able ride the mowers to their homes is an inconvenience. They presented some guidelines for council to review should they decide to revisit any changes to this ordinance. Council updated citizens on recent discussions on this matter. They explained that due to safety and enforcement issues and the fact that state law prohibits them from being driven on the highway, it was decided not to amend this ordinance. Recently there have been reports of citizens violating this ordinance. They are not riding the mowers for mowing purposes, they are riding the mowers as a means of transportation to local businesses and for other personal, non-mowing purposes. It was also explained the state regulations have also changed through the years. Lawn mowers are not street legal as they do not have lights, safety equipment and required insurance. It was suggested that information on ordinances such as this be made available to the public. Minutes are currently posted on the city website and published in the Topeka Metro News. Council will take the concerns discussed tonight into future consideration.

An individual interested in constructing a daycare center on Railroad St. in Silver Lake was present to discuss the regulations relating to parking spaces. This individual stated that according to city code, daycare centers fall under school class room regulations, requiring more parking spaces than will ever be needed. City Attorney Luckman explained that a variance to these parking stall regulations could be requested. The matter would then go before the Silver Lake Board of Zoning Appeals. Questions were also asked about fencing and the need for a culvert. These issues will be addressed as this project progresses.

Several citizens that were present expressed concerns about the retaining wall that was recently constructed at the intersection of Lake and Rice. This wall was constructed to stabilize the deterioration of this road which has a high volume of school traffic. They would like the city to mark this wall with some type of safety reflectors and height markings for the safety of motorist. Public Works Superintendent Taylor will follow up on this matter.

A citizen expressed his concern about the drainage ditch in the vicinity of Little Lake Park. Public Works Superintendent Taylor was asked to obtain a cost estimate to clean this ditch out so it drains properly.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on July 3, 2017 be approved as amended.

Claim vouchers in the amount of $28,650.20 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2367.

Council reviewed the quarterly and yearly financial reports prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.




Regular session July 17, 2017 cont’d.


City Attorney Luckman inquired about a request received to waive the cost of a Peddler’s License. City Clerk Stadler reported that she has told the requesting party that the fees will be enforced, and she has heard nothing from them since.

Council continued from earlier in the meeting discussion on the ordinance that prohibits the riding of lawn mowers on the streets in Silver Lake. City Attorney Luckman was asked to address the current ordinance with the concerns of the citizens that were present in mind to determine if there is a workable solution. No further action was taken at this time.

The owners of the property that adjoin the intersection where a retaining wall was recently constructed were present to express concerns about this wall. They explained that the depth of this ditch will make it difficult to maintain it. They were also concerned about the water standing in this ditch. Council agreed that they would like City Engineer Pat Cox to look at this wall and ditch prior to addressing these concerns. Public Works Superintendent Taylor was instructed to contact Cox about this matter.

City Accountant Tyler Boxberger was present with a draft copy of the 2018 Budget. He has incorporated the changes that were discussed at the last meeting and answered a few questions that council had regarding these changes. City Clerk Stadler was directed to publish the Notice of the Budget Hearing as presented. The 2018 Budget Hearing is scheduled for August 7, 2017 at 5:30 P.M. Motion was seconded by Councilman Noble and approved.

Public Works Superintendent Taylor told council he is still working with Pace Analytical Services, Inc. on providing analytical services to the city.

Public Works Superintendent Taylor also told council that he will be attending the Annual Water/Wastewater Operator School being held in Lawrence next month.

Motion was made by Councilman Ross to approve the request received from the Crouse Family to use Silver Lake City Park on August 12, 2017 for a Memorial/Art Fundraiser. The user fee for this event will be waived. Motion was seconded by Councilmember Bryant and approved.

Councilman Ross asked Public Works Superintendent Taylor when he is going to repair the street problem at the intersection of Aquarius and Walnut. Taylor indicated that he is going to talk to City Engineer Pat Cox before taking any action.

Councilman Noble provided council with information on chairs that Office Depot currently has on sale. He thought they would work well in the conference room. Noble will take a look at the chairs and purchase eight (8) of them if they are good quality.

Councilman Ross has received a complaint about a possible public nuisance violation on property located on Theresa St. Public Works Superintendent Taylor and Chief Call will follow up on this complaint.

Chief Call reported that the 4th of July holiday week went well. Councilman Kampsen did receive a complaint about fireworks and advised the complainant to come to the meeting next year when council is discussing the times that fireworks will be allowed to be discharge during the week of the 4th of July.

The Shawnee County Extension Office has provided information on how to prepare for Emerald Ash Borer. This insect is a threat to ash trees in this area. A public meeting is scheduled for August 16, 2017 at 6:30 P.M. This meeting will be held at the Shawnee County Extension Office.


Regular session July 17, 2017 cont’d.


Mayor Smith reported that the next meeting is scheduled for August 7, 2017 at 5:30 P.M. City Clerk Stadler will not be able to attend this meeting. The following meeting is scheduled for August 21, 2017 at 5:30 P.M. Public Works Superintendent Taylor, Councilman Kampsen and Councilman Robinson will be unable to attend this meeting.

With no further business to come before council, Councilman Ross moved to adjourn the meeting at 7:35 P.M.  Motion was seconded by Councilman Noble and approved.


Darlene M. Stadler,
City Clerk