07-02-2018 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

JULY 2, 2018

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

2019 Budget – City Accountant Tyler Boxberger

Agreement with Mayer Specialty Services, L.L.C.

Request to Use City Hall

Monthly Police Report

Monthly Public Works Report


****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING JULY 2, 2018

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening July 2, 2018 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (5) Absent: None.

Sheena Schlegel with the Silver Lake Ball Association was present to discuss a 2018 ball diamond donation. This year the Silver Lake Ball Association has 125 participants. Ms. Schlegel updated council on expenses the ball association had this year. After consideration, motion was made by Councilman Noble that $2,250.00 be donated to the Silver Lake Ball Association. Motion was seconded by Councilmember Bryant and approved.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on June 18, 2018 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim vouchers in the amount of $5,824.17 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Ross and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2398.

City Accountant Tyler Boxberger was present to discuss the 2019 Budget. The city employees have provided him with a list of items that each department wanted to include in this budget. They were able to incorporate these items into the budget and at the next meeting the final draft of the budget will be reviewed. After discussion it was also agreed that council would like City Accountant Boxberger to attend the first meeting in November to discuss possible transfers into reserve funds.

Brief discussion was held concerning recently rezoned property in Silver Lake that is located in the flood zone. Any flood zone questions will be directed to City Attorney Luckman. Also, the request for access to this lot must be presented to council for approval.

Motion was made by Councilman Noble that the city enter into an agreement with Mayer Specialty Services, L.L.C. to supply materials, equipment, labor and management to perform sanitary sewer cleaning. This proposal is based on a three (3) year rotation, cleaning one third of the system each year for a period of three years. Motion was seconded by Councilman Robinson and approved.

Council reviewed a request received from the Silver Lake Township to use Silver Lake City Hall on the first Wednesday of every month. After consideration, motion was made by Councilman Noble that this request be approved but should the council be unable to meet on the first Monday of the month due to a holiday or any other unforeseen circumstance, it will be necessary for them to move their meeting to a different date or location as the council meeting will take precedence to the township meeting. Motion was seconded by Councilman Ross and approved.

Chief Call presented the monthly police report. He noted that there has been an increase in the number of garage doors being left open at night.

Public Works Superintendent Taylor presented the monthly public works report.



Regular session July 2, 2018 cont’d.


Public Works Superintendent Taylor reported that a representative from Bettis Asphalt & Construction, Inc. has contacted him regarding the 2018 Street Repair Project. According to the agreement, this project should be completed by July 14, 2018 but they indicated that they may not be able to meet this deadline. Council asked Taylor to contact City Attorney Luckman about this matter.

Public Works Superintendent Taylor told council that he is currently obtaining bids to have the carpet at the community building replaced. Taylor will also talk to members of the Senior Citizen’s Board about possibly assisting the city with the costs.

Chief Call reported that the fireworks stand has been set up and as of today, there has been no complaints received regarding fireworks. He also reminded council about the 4th of July holiday parade that will begin at 9:00 AM on the 4th of July.

Councilman Robinson has received a complaint about a residence in town that is in violation of the pool/ fence ordinance and also has an inoperable vehicle in the driveway. Public Works Superintendent Taylor and Chief Call were asked to follow up on this complaint.

Mayor Smith asked Public Works Superintendent Taylor the status of making the necessary repairs to the leaking water valve at the intersection of Highway 24 and Sage. Taylor indicated that he is currently getting prices to have this valve repaired.

Chief Call is still working on having several vehicles on Gemini Street that are in violation of city code removed. Several of the vehicle owners have been sited into Silver Lake Municipal Court and are working on removing the vehicles.

At the last meeting council approved the purchase from Heritage Tractor, Inc., a John Deere Signature Series X750 Tractor w/deck. Public Works Superintendent Taylor indicated that the tractor has been ordered but they don’t have it yet as they are waiting for the deck to come in.

Chief Call is still trying to determine what to do with the old patrol car. He will be contacting Purple Wave in Manhattan about selling it.

The Silver Lake Board of Zoning Appeals will meet at 7:00 P.M., Monday, July 30, 2018 at Silver Lake City Hall. Purpose of the hearing is to hear a request for a variance to the side yard setback requirement on property located at 507 Mercury.

Motion was made by Councilman Ross that several bonds that have been forfeited to the city be returned to the family as requested. Motion was seconded by Councilman Robinson and approved.

The city has received a follow up letter to the recent 2018 Sanitary Survey Inspection of the Silver Lake Water Supply System. Public Works Superintendent Taylor reported that he has responded accordingly to address the deficiencies that need resolution.

The Kansas Department of Labor has provided the city with the Benefit Cost Rate for the calendar year 2019. The city rate will be 0.10 percent.

The Kansas Department of Transportation has provided the city with a copy of a revocation notice that was issued for a highway access permit that had been requested for property located at Highway 24/Chilson Road. This permit was revoked as there was no work performed on this property.


Regular session July 2, 2018 cont’d.


City Clerk Stadler reported that City Engineer Pat Cox would like to attend the August 6, 2018 meeting to continue discussion on the Preliminary Engineering Report on Water System Improvements in Silver Lake. Council asked Stadler to contact him and ask if he can attend the August 20, 2018 meeting instead as the 2019 Budget Hearing is scheduled for the August 6, 2018 meeting.

Mayor Smith mentioned that the Kansas Government Journal has a 2018 Legislative Wrap Up article that is very informative.

The next meeting is scheduled for July 16, 2018 at 5:30 P.M. The following meetings are scheduled for August 6, 2018 at 5:30 P.M. and August 20, 2018 at 5:30 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:30 P.M. Motion was seconded by Councilmember Bryant and approved.


Darlene M. Stadler,
City Clerk