02-03-2014 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

FEBRUARY 3, 2014

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Lift Station Project

Monthly Public Works Report

Monthly Police Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING FEBRUARY 3, 2014


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening February 3, 2014 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (4) Absent: Nancy Bryant (1).

Motion was made by Councilman Noble and seconded by Councilman Linderman that the minutes from the last regular session held on January 22, 2014 be approved.

Council reviewed the quarterly and yearly financial reports prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Linderman that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (4) NAY: None. Ordinance was declared passed and was given No. 2258.

Discussion was held concerning the Pump Station #1 and #2 Rehabilitation Project. Engineer Darby presented for approval, Change Order #1 and Contract Amendment #3. This change order and amendment relates to a substitute generator being purchased, replacing thirty (30) feet of sanitary sewer main and the contractor’s reimbursement for an additional thirty nine (39) field services days at $400.00 per day. The original contract amount of $616,000.00 will be decreased a total of $10,869.90 making the contract amount $605,130.10. Also discussed was an issue concerning a trash bin that had been included in the original plans but did not fit when they tried to install it. Council agreed that approval of the change order and contract amendment needs to be deferred until Engineer Darby determines what modifications need to be made in order for this trash bin to fit. Darby indicated that he would try to have this information available for the next meeting scheduled for February 17, 2014.

Utility Superintendent Kalcik presented the monthly public works report.

Chief Call presented the monthly police report.

Building/Grounds Superintendent Taylor told council that he has obtained a quote to replace the 2006 Ford truck with proposed financing by Silver Lake Bank. He noted that the purchase of a new truck was included in the current budget. Mayor Smith directed Taylor to obtain a purchase order for this truck and present it to council for final consideration.

Council briefly discussed the upcoming snow storm. Building/Grounds Superintendent advised that they are prepared for this storm but wanted prior approval to hire out the removal of snow piles if we receive the large amount of snow that is anticipated. Council agreed that Taylor should make this judgment call and hire someone if needed.

Chief Call told council that the D.A.R.E. Graduation will be held at 7:00 P.M., May 14, 2014.

Chief Call reported that in follow up to a recent incident, Utility Superintendent Kalcik will be installing “no parking” signs in the 100 Block of East Lake for west bound traffic.

At the last meeting a request was made by the Silver Lake After Prom Committee to use the community building for a Texas Holdem Fund Raising Event with the user fee being waived. Chief Call has followed up on this request and determined that state law prohibits the use of the building for this event.
Regular session February 3, 2014 cont’d.


Councilman Noble questioned how it was determined that approximately thirty (30) feet of sewer main running up to the Pump Station No. 2 needed to be replaced. Utility Superintendent Kalcik said that this problem was detected after a camera was used to inspect this main.

The owner of property that adjoins the city property on Sage has indicated to Utility Superintendent Kalcik that he would be willing to sell this property to the city. After the last meeting Kalcik contacted this owner and asked him for a selling price. As of today, this owner has not responded with a selling price.

Utility Superintendent Kalcik reported that he is still obtaining estimates to have the old water tower painted.

Mayor Smith reminded council that Silver Lake Municipal Court is scheduled for February 26, 2014 at 5:00 P.M.

Mayor Smith signed the Certification of Compliance with KWPCRF Auditing Requirements. The city is required to provide the 2014 audit report to KHDE no later than September 30, 2014.

The owner of the property that was cleaned up by city employees has now been billed for all expenses incurred for this cleanup.

Mayor Smith updated council on recent 2014 Legislative Alerts from the League of Kansas Municipalities.

Mayor Smith reminded council that the next meeting is scheduled for February 17, 2014 at 5:30 P.M. Councilman Robinson will not be able to attend this meeting. The following meetings will be held on March 3, 2014 and March 17, 2014 at 5:30 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:40 P.M.  Motion was seconded by Councilman Robinson and approved.



Darlene M. Stadler,
City Clerk