03-20-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MARCH 20, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Item:

Certificate of Deposit Matures 3/20/17

Contract with Storm Softball/Lions Club

Mutual Aid Agreement with the City of Rossville

Proclamation for Fair Housing Month

Request for Easter Egg Hunt Donation

Maintenance Program for Water Tower

Monthly Police Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MARCH 20, 2017

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening March 20, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on March 6, 2017 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim vouchers in the amount of $4,730.43 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given no. 2359.

Motion was made by Councilmember Bryant that the Certificate of Deposit maturing at Silver Lake Bank on March 20, 2017 be renewed for a term of nine (9) months at an interest rate of .50 %. Motion was seconded by Councilman Noble and approved.

Councilman Kampsen entered the meeting at 5:35 P.M.

Motion was made by Councilman Noble to approve the city agreement with Storm Softball Club of Topeka and the Silver Lake Lions Club. This lease agreement allows Storm Softball to use the park ball diamonds for their ball club. Motion was seconded by Councilman Ross and approved.

Discussion concerning a mutual aid agreement between Silver Lake and the City of Rossville was tabled until City Attorney Luckman receives a response from the City of Rossville regarding a proposed agreement.

Motion was made by Councilman Noble that April be proclaimed Fair Housing Month in Silver Lake. Motion was seconded by Councilman Robinson and approved.

Motion was made by Councilmember Bryant that $200.00 be donated to the Annual Easter Egg Hunt that has been scheduled for Friday, March 31, 2017 at 6:30 P.M. with a rain/snow date of April 7, 2017 at 6:30 P.M. This event will be held south of the grade school on the practice football field. Motion was seconded by Councilman Noble and approved.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor updated council on a water main break that occurred this past weekend at the intersection of Madore and Lake St.

Discussion concerning a price quote received from Utility Service Co. Inc. for a Full Service Maintenance Program for the water tower has been tabled until Public Works Assistant Smith is present.

Public Works Superintendent Taylor reported that he is still obtaining additional bids to have a transfer switch installed on each well.



Regular session March 20, 2017 cont’d.


Public Works Superintendent Taylor reported that Madison Wegner has agreed to return this year to fill the Part Time Summer Help position. Motion was made by Councilman Robinson that the salary for this position be $10.75 per hour. Motion was seconded by Councilman Ross and approved.

Chief Call reported that Officer Snyder has begun teaching the D.A.R.E. curriculum in Silver Lake and that things are going good.

Chief Call also updated council on some concerns surrounding a recent theft that occurred at a business in Silver Lake.

The Silver Lake Lions Club will host their “Meet your Legislator” event on April 1, 2017 at the Silver Lake Community Building. This event will begin at 9:00 A.M.

The city has received a Special Use Permit Application for the Greenhouse and Park Shelter that is being proposed by the school district. Public Works Superintendent Taylor will follow up with their engineer about an interceptor being part of the design for this project. This application will be presented to the Silver Lake Planning Commission.

Councilman Ross shared with council that the Senate Ways & Means Subcommittee recently commended Mayor Smith’s outstanding leadership and dedicated service to the State of Kansas as Executive Secretary of the Board of Mortuary Arts for over 36 years. Council and employees applauded Mayor Smith for this recognition.

Councilman Noble briefly discussed the letter received from the Kansas Department of Labor regarding a recent on-site safety inspection of the city facilities. Public Works Superintendent Taylor reported that he has ordered the GFCI breaker boxes for the buildings as part of the corrective actions that need to be taken by the correction due date of April 11, 2017.

Councilman Noble asked Public Works Superintendent Taylor to get prices for shut off valves for the water system.

Councilmember Bryant told council that she would not be able to attend the meetings scheduled for April 3, 2017 and April 17, 2017. After discussion, it was agreed that due to a lack of a quorum on April 17, 2017, this meeting will be rescheduled for April 20, 2017 at 5:00 P.M. Councilman Noble mentioned that he will not be able to attend this meeting.

Chief Call reported that at the meeting scheduled for May 1, 2017, he will present for approval, the proposed recommendations for dates and times that the discharge of fireworks will be allowed during 2017 July 4th Celebrations. A resident of Silver Lake that has asked to be contacted when this discussion is held will be made aware of this date.

Mayor Smith told council that the 5th graders in Silver Lake recently presented him with a book they authored and illustrated. The stories in this book were persuasive essays that encouraged Silver Lake to implement new and different ideas to our town. The book was dedicated to Mayor Smith and will be kept at City Hall.

Mayor Smith has received a reminder from KDHE that all Kansas public water supply systems are required to submit a Materials Evaluation and Lead and Copper Sample Site Plan for the Lead and Copper Rule by June 1, 2017. Public Works Superintendent Taylor reported that they are working on this and will have the plan submitted by the due date.

Regular session March 20, 2017 cont’d.


The city has received a letter from the Kansas Department of Health & Environment regarding preparation of the 2017 Consumer Confidence Report (CCR). This report covers calendar year 2016 and must be distributed to customers by July 1, 2017. Public Works Superintendent Taylor will proceed in the preparation of this report.

Public Works Superintendent Taylor reported that he has contacted the Kansas Department of Transportation regarding the cable box that is in the easement near the property at 104 Center. Since this box has been installed, this resident has been experiencing drainage problems on his property. Taylor indicated that their representative was going to look into this and get back with him but as of today, he has not heard from him.

Mayor Smith reminded council that the next meeting is scheduled for April 3, 2017 at 5:30 P.M. Councilmember Bryant will not be able to attend this meeting. The following meeting will be held on April 20, 2017 at 5:00 P.M. Councilman Noble will not be able to attend this meeting. Also, bid letting for the 2017 Street Repair Project is scheduled for 5:00 P.M., April 17, 2017. Mayor Smith, Councilman Robinson, City Attorney Luckman, City Clerk Stadler and Public Works Superintendent Taylor will all be present at this bid letting.

Discussion on dates and times that the discharge of fireworks will be allowed during 2017 July 4th Celebrations will be held at the May 1, 2017 meeting.

Public Works Superintendent Taylor told council that repairs to the ditch at the intersection of Lake and Rice will be deferred until after school is out in May.

Councilman Robinson inquired about the Silver Lake Tax Rate information that was included in the Kansas Government Journal. This tax rate information includes all Kansas cities.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:20 P.M.  Motion was seconded by Councilman Robinson and approved.



Darlene M. Stadler,
City Clerk