12-03-2012 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

DECEMBER 3, 2012

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

2011 Audit – City Accountant Fiedler 5:40 P.M.

Application for Liquor License

Applications for Cereal Malt Beverage Licenses

Agreement with Mayer Specialty Services, L.L.C.

Monthly Public Works Report

Monthly Police Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING DECEMBER 3, 2012

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening December 3, 2012 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) Absent: None.

Mr. Nick Prather with Toshiba was present and provided council with information on several used copiers they have available for lease.

City Accountant Annette Fiedler presented council with a final draft of the 2011 Audit report. She briefly explained this report and discussed other information relating to this audit.

Motion was made by Councilman Noble, seconded by Councilman Ross and approved that the minutes from the last regular session held on November 19, 2012 be approved as amended.

Councilmember Bryant presented the monthly financial report. She commented that everyone did a good job in curtailing spending this year, as we will come in under budget.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2221.

Councilman Noble commented on the bill being paid to RDR Excavating. Utility Superintendent Kalcik said this bill was for repairing the pipe that settled near the distribution box at the lagoon and that this project has been completed and there will be no additional bills.

Motion was made by Councilman Ross to approve the Application for Liquor License received from Fox Retail Liquor. Motion was seconded by Councilman Noble and approved.

Motion was made by Councilman Noble to approve the cereal malt beverage applications received from Ibrahimmi, Inc., Wehner’s Thriftway, Casey’s and Gambino’s Pizza. Motion was seconded by Councilman Ross and approved.

Motion was made by Councilman Noble that the city enters into an agreement with Mayer Specialty Services, L.L.C. to supply materials, equipment, labor and management to perform sanitary sewer cleaning. This proposal is based on a three (3) year rotation, cleaning one third of the system each year for a period of three years. It was noted that acceptance of this agreement is contingent on them providing a current Certificate of Insurance evidencing coverages and policy limits in amounts acceptable to the city with this proof of insurance being reviewed by City Attorney Hanson. Motion was seconded by Councilmember Bryant and approved.

Utility Superintendent Kalcik presented the monthly public works report. He explained that an explanation of permit of exceedance on the monitoring report was due to travel time between Silver Lake and the lab in Salina.

Chief Call presented the monthly police report.

Chief Call also mentioned that the bullet proof vests that the city is purchasing with the assistance of a grant should be here before the end of the year.
Regular session December 3, 2012 cont’d.


Motion was made by Councilman Kampsen, seconded by Councilman Noble and approved to adopt a Resolution that would waive the requirements of K.S.A.75-1120a (a) for the year 2012. This statute relates to the generally accepted accounting principles (GAAP) in the preparation of financial statements and reports.

Motion was made by Councilmember Bryant that city employees receive salary increases effective January 1, 2013. Motion was seconded by Councilman Ross and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2222.

The city has received notification that the current workers compensation experience rating is .90

Councilmember Bryant told council that the wreaths that were put on the “Welcome to Silver Lake” monuments look nice.

Mayor Smith reminded council that the annual Holiday Lighting Ceremony is scheduled for December 11, 2012 at 6:30 P.M.

City Attorney Hanson is currently working on an amendment to the current Verizon Lease with the City of Silver Lake for additional equipment to be located on the water tower.

The city has been notified by Zito Media that due to an increase in costs, they will be adjusting their rates as of January 1, 2013.

Mayor Smith told council that he needs a five (5) minute executive session at the end of the meeting to discuss a personnel matter.

Motion was made by Councilman Noble that the city purchase a Sharp Digital Copier/Printer/Scanner from Logan Business Machines at a cost of $2,929.00. Motion was seconded by Councilman Ross and approved.

Mayor Smith reminded council that the next meeting is scheduled for December 17, 2012 at 5:30 P.M. The following meetings will be held on January 7, 2013 and January 23, 2013.

Mayor Smith told council that he attended Silver Lake Municipal Court last week and Judge Pro-Tem Darian Dernovish did a good job as does Judge Karen Wittman.

Motion was made by Councilman Noble to recess into executive session to discuss a personnel matter with the council to reconvene the open meeting at 6:55 p.m.  Motion was seconded by Councilman Linderman and approved.

The public meeting reconvened at 6:55 P.M.

Motion was made by Councilman Noble that all city departments be closed on Monday, December 24, 2012. Motion was seconded by Councilman Ross and approved.

With no further business to come before council, Councilman Linderman moved to adjourn the meeting at 6:55 p.m. The motion was seconded by Councilman Noble and approved.

Darlene M. Stadler,
City Clerk