03-06-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MARCH 6, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Item:

Certificate of Deposit Matures on March 8, 2017

Request to Use Community Building

2017 Street Repair Project

2017/2018 Insurance Renewal Quote

Farm Lease Agreement

Contract with Storm Softball/Lions Club

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MARCH 6, 2017

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening March 6, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant (1).

Silver Lake Resident Larry Kosek was present to discuss a drainage problem that occurs on the back of his property following heavy rains. At a recent meeting he explained that there was never a problem until after some sort of cable box was installed in the easement. He feels this box is obstructing the flow of the storm water, causing backup onto his property. Public Works Superintendent Taylor indicated that he has looked at this area and agrees that Mr. Kosek’s yard sits lower than the adjoining neighbors causing drainage problems but is not sure how to alleviate this problem. Mayor Smith and City Attorney Luckman concurred that the city is not liable for this problem but did direct Public Works Superintendent Taylor to contact the Kansas Department of Transportation regarding the cable box that is in this easement and their policy for proper drainage in easements. Mr. Kosek indicated that he would try to find out more information about this cable box.

Motion was made by Councilman Noble and seconded by Councilman Robinson that the minutes from the last regular session held on February 20, 2017 be approved.

Claim vouchers in the amount of $7,963.79 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given no. 2357.

Motion was made by Councilmember Noble that the Certificate of Deposit maturing at Silver Lake Bank on March 8, 2017 be renewed for a term of nine (9) months at an interest rate of .50 %. Motion was seconded by Councilman Ross and approved.

Motion was made by Councilman Noble that the community building user fee be waived for the local P.E.O. members that used the building on March 3, 2017. Motion was seconded by Councilman Robinson and approved.

Discussion was held concerning the 2017 Street Repair Project. City Attorney Luckman presented the draft bid documents as requested at the last meeting. Council approved these documents as presented and directed Luckman to prepare the bid package for this project with the bid letting being scheduled for April 17, 2017 at 5:00 P.M.

Council reviewed the 2017/2018 insurance renewal quotes. They discussed with City Attorney Luckman additional coverage options that were included in the account summary. Motion was then made by Councilman Robinson to approve the account summary less the additional coverage options as council agreed that this additional coverage is not needed at this time. Motion was seconded by Councilman Kampsen and approved. It was noted that the auto deductibles have been increased to $500/$500 as the previous deductibles were not adequate.

Motion was made by Councilman Noble, seconded by Councilman Ross and approved that the Farm Lease Agreement with Wendell Mohler, Dennis Mohler, Robert Mohler and Colleen Dougan be accepted for the 2017 crop season. Council agreed that prior to approving this agreement next year, they would like to reassess the rent for this leased property as it has been numerous years since it has been changed.


Regular session March 6, 2017 cont’d.


City Attorney Luckman reported that he has not heard a response from Storm Softball in regards to the changes that he made to the contract with Storm Softball and the Silver Lake Lions Club. Council asked Luckman to follow up with Storm as they would like to take action on this contract at the next meeting.

Public Works Superintendent Taylor presented the monthly public works report. Taylor also explained that a letter included in the packets from KDHE regarding disinfection water regulations does not apply to the city as he uses the KDHE lab and not an outside lab.

At the last meeting council discussed the letter received from the Kansas Department of Labor regarding a recent on-site safety inspection of the city facilities. Public Works Superintendent Taylor reported that he will be purchasing GFCI breaker boxes for the buildings as part of the corrective actions that need to be taken by the correction due date of April 11, 2017.

A price quote has been received from Utility Service Co. Inc. for a Full Service Maintenance Program for the water tower. This matter was tabled until the next meeting.

Motion was made by Councilman Ross that an ordinance be adopted regulating the possession or use of controlled substances and drug paraphernalia within the city limits of Silver Lake. Motion was seconded by Councilman Noble and was then placed on final passage by roll call of the following vote: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given no. 2358.

Mayor Smith participated in March for Meals with Meals on Wheels. He assisted with delivering meals to local seniors today.

A letter has been received from the Kansas Department of Health & Environment regarding the 2017 Capacity Development Survey. Public Works Superintendent Taylor and City Clerk Stadler are following up on this survey request.

Discussion concerning a mutual aid agreement between Silver Lake and the City of Rossville was tabled until the next meeting.

Mayor Smith reminded council that the next meeting is scheduled for March 20, 2017 at 5:30 P.M. The following meetings will be held on April 3, 2017 at 5:30 P.M and April 17, 2017 at 5:30 P.M.

With no further business to come before council, Councilman Ross moved to adjourn the meeting at 6:15 P.M.  Motion was seconded by Councilman Noble and approved.



Darlene M. Stadler,
City Clerk