08-05-2013 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

AUGUST 5, 2013

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

2014 Budget Hearing 5:30 P.M.

Ordinance Authorizing an Increase in Tax Revenues for Budget Year 2014

Lift Station Project Update – Alex Darby 5:45 P.M.

Certificate of Deposit Matures at Silver Lake Bank

Health Insurance Contract With Blue Cross & Blue Shield

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING AUGUST 5, 2013


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening August 5, 2013 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5).

Motion was made by Councilman Kampsen that council enter into a public hearing at 5:30 P.M. to discuss the 2014 Budget. Motion was seconded by Councilman Ross and approved.

The attention of all present was called to the published notice given for this hearing. There was nobody present to question the published 2014 Budget which included just a slight mill increase. Motion was made by Councilman Ross and seconded by Councilmember Bryant and approved that this budget be accepted as published.

Councilman Linderman entered the meeting at 5:33 P.M.

Motion was made by Councilmember Bryant, seconded by Councilman Noble and approved that council adjourn the public hearing at 5:35 P.M.

Motion was made by Councilman Noble to adopt an ordinance attesting to an increase in tax revenues for budget year 2014. Motion was seconded by Councilman Ross and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5). Ordinance was declared passed and was given no. 2240.

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on July 15, 2013 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2239.

Engineer Alex Darby with Professional Engineering Consultants was present with an update on the Sewer Systems Improvement Project. He also advised that when Mayor Specialty Services completed the sanitary sewer maintenance they determined that approximately thirty (30) feet of sewer main running up to the Pump Station No. 2 needs to be replaced. Motion was made by Councilman Linderman to approve Work Order No. 2 which will allow the replacement of an additional 30 feet of 8” sewer main directly north of Pump Station No. 2. The total contract price is $2,733.00. Motion was seconded by Councilman Noble and approved. Darby also mentioned that the contractor will need an additional two (2) calendar days to complete this project.

Motion was made by Councilmember Bryant that the Certificate of Deposit that is maturing this month at Silver Lake Bank be renewed for a term of ten (10) months. Motion was seconded by Councilman Noble and approved.


Regular session August 5, 2013 cont’d.


Motion was made by Councilman Noble that the contract between the City of Silver Lake and the Kansas State Employees Health Care Commission that expires on December 31, 2013 be renewed for three (3) years. This contract allows the city to obtain health insurance as a non state group but under the state policy. It was noted that the overall medical rate has been reduced two (2) percent for 2014. Motion was seconded by Councilmember Bryant and approved.

Chief Call presented the monthly police report.

Utility Superintendent Kalcik presented the monthly public works report.

It was reported that a Silver Lake resident that had requested a 30-day extension to the June 1st deadline to complete repairing a structure at 305 Beaubein has made the necessary repairs.

The school year for USD #372 begins on August 14, 2013. The school lights will be turned on either the 7th or 8th of August to make motorists aware that school will be starting soon.

Chief Call reminded council that the citywide garage sales are scheduled for September 6th and 7th. He also mentioned that there is a home football game that same weekend and a motorcycle rally on Saturday.

Council discussed the Annual Halloween Hot Dog Roast that is always held on October 31, 2013. Chief Call told council that there is a home football game that night and that it is also Senior Night. He asked council if they want him to proceed with the hotdog roast even though attendance may be down due to the game. Council agreed that they would like to proceed with the preparation of the hotdog roast and if needed, use more volunteers so the police officers can assist at the football game.

At the request of council, City Attorney Hanson will write a letter to Zito Media regarding the cable service to USD #372 being severed and never repaired. The ordinance requires that they make cable service available to the local school district.

The Silver Lake Planning Commission will meet at 7:00 P.M., Wednesday, August 14, 2013 at Silver Lake City Hall. Purpose of this hearing will pertain to the rezoning of the property located at Lot 9, Block A, Silver Lake East Subdivision No. 7 in Silver Lake. The present zoning is “R” Single Family Dwelling District and the requested zoning is “R-3” Multiple Family Dwelling District.

Councilmember Bryant reported that she will not be able to attend the next meeting scheduled for August 19, 2013.

Motion was made by Councilman Noble, seconded by Councilman Linderman and approved to adopt a Resolution of the City of Silver Lake’s Support and Participation in the Region J Mitigation Plan’s Five Year Update. The Regional Mitigation Plan Kickoff Meeting has been scheduled for August 26, 2013. Councilman Noble and Utility Superintendent Kalcik will represent the city at this meeting with Building/Grounds Superintendent Kalcik being a backup if Councilman Noble can’t attend.

Utility Superintendent Kalcik has followed up on a possible pool violation and tall weed violation that was reported by council. Kalcik noted that both of these matters have been taken care of.

Mayor Smith reminded council that the next meeting is scheduled for August 19, 2013 at 5:30 P.M. The following meetings will be held on September 4, 2013 and September 16, 2013 at 5:30 P.M. It was noted that the September 4th meeting is being held on Wednesday because of the Labor Day holiday.


Regular session August 5, 2013 cont’d.


With no further business to come before council, Councilman Linderman moved to adjourn the meeting at 6:30 P.M. The motion was seconded by Councilman Noble and approved.


Darlene M. Stadler,
City Clerk