10-03-2016 Agenda and Minutes - Standard




OCTOBER 3, 2016

5:30 P.M.


Pledge of Allegiance

Public Comments

Financial Report


Appropriation Ordinance

Business Items:

Meals on Wheels – Facility Use Agreement

Bids for Roof Repairs at City Park

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening October 3, 2016 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

USD #372 Superintendent Tim Hallacy and Board Member Tracy Higinbotham were present to discuss the current ordinance that prohibits the riding of all-terrain utility vehicles and lawn mowers on the streets in Silver Lake. They explained that this ordinance restricts the movement of these types of vehicles/mowing equipment between schools. They asked council to take this issue under advisement and that any consideration to a solution would be appreciated.

Superintendent Hallacy told council that in the near future the school district will be requesting approval for the construction of an outdoor learning center/greenhouse on school property.

Superintendent Hallacy also thanked the city and community for all of the support following the recent tragedy of three (3) students being killed in a car accident.

Councilmember Bryant presented the monthly financial report.

Motion was made by Councilmember Bryant and seconded by Councilman Noble that the minutes from the last regular session held on September 19, 2016 be approved as amended.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Kampsen that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tim Kampsen, Tom Noble,
Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2344.

The Facility Use Agreement for Meals on Wheels for October 1, 2016 through September 30, 2017 was presented for approval. City Attorney Luckman said he still needs to get in contact with a representative from Meals on Wheels about a suggested change prior to council taking final action on this agreement.

Motion was made by Councilman Noble that upon clarification that the proposal received from Roofs by Brian includes the park shelter house and the restroom facility, the proposal be accepted at a cost of $5,987.37. Motion was seconded by Councilman Ross and approved.

Chief Call presented the monthly police report. He reminded council that the homecoming parade is scheduled for October 7, 2016. He also reported that Bob Schwarz CFP will be hosting a hot dog roast for the public to coincide with homecoming activities. This event will be held in front of the police station.

Public Works Superintendent Taylor presented the monthly public works report.

Discussion was held concerning a recent incident in which a company removing a tree on private property in Silver Lake dropped the tree stump on the water meter causing damage. It was agreed that this company should be billed for all charges associated with making the necessary repairs.

At the last meeting council approved the bid received from Bettis Asphalt & Construction, Inc. to repair the asphalt that was removed at the intersection of Railroad and Madore to repair a water leak. Public Works Superintendent Taylor has since been contacted by an adjoining land owner that would like the city to consider extending this repair to include the area between the leak and the sidewalk to make it look better. After discussion, council directed Taylor to move forward as originally planned with no changes. He will also contact the Kansas Department of Transportation regarding this project.
Regular session October 3, 2016 cont’d.

A local Girl Scout Troop painted numerous fire hydrants in Silver Lake last week. Mayor Smith will send them a letter thanking them for serving their community in this manner.

Council approved the purchase of another barrel of mosquito spray.

Public Works Superintendent Taylor also noted that he will be ordering Klenphos for the water system.

Councilman Noble asked Taylor if the new meters for the wells have been installed. Taylor indicated that they have been ordered but we haven’t received them yet.

Public Works Superintendent Taylor told council that he will talk to Saia Construction about the concrete bid for 2016.

At a previous meeting Public Works Assistant Smith presented an estimate from Rural Water District #2 to use them as a back-up in the event of an emergency affecting the city’s ability to provide water to residents. Council had questions regarding this estimate and asked Public Works Superintendent Taylor to follow up with the water district.

At a previous meeting Jake Dugger, Water System Consultant with Utility Service Group, presented council with information on a maintenance program for the city’s water tower. Mayor Smith noted if he wants to present a proposal to council, the city must have this proposal by noon on the Friday before the meeting he is attending so it can be included in council’s packets for review prior to the meeting.

The Annual Hotdog Cookout will be held on October 31, 2016.

Chief Call updated council on training that he hosted in Silver Lake last week.

Chief Call reported that he is having software problems with the computers in the patrol cars. The county is assisting him in trying to repair these problems and he is hoping that he will not need to purchase new computers.

Council continued discussion about the earlier request from the school to consider adopting an ordinance that restricts the movement of all-terrain utility vehicles/mowing equipment between schools. Chief Call expressed his opinion on the enforcement of the laws regulating the riding of all-terrain utility vehicles/mowing equipment on city streets. He also noted the he has also been researching the issue of insuring these types of vehicles. Motion was then made by Councilman Noble that City Attorney Luckman be directed to draft an ordinance that would allow specified equipment owned by USD #372 to be moved from property to property. Motion was seconded by Councilman Bryant and was then placed on final passage by roll call of the following vote: Nancy Bryant, Heath Robinson, Tom Noble (3) NAY: Tim Kampsen, Larry Ross (2). Motion carried.

Councilmember Bryant reported that the Silver Lake Housing Authority Board has found another insurance company for their insurance needs as the city policy will no longer cover the housing authority. Further discussion concerning the housing authority bylaws will be held at the council meeting scheduled for November 21, 2016.

Councilman Robinson briefly explained the reasoning behind his earlier vote in regards to the approval of an ordinance that would allow restricted movement of school district vehicles/mowing equipment between schools.

Regular session October 3, 2016 cont’d.

Mayor Smith reminded council that the next meeting is scheduled for October 17, 2016 at 5:30 P.M. The following meetings will be held on November 7, 2016 at 5:30 P.M and November 21, 2016 at 5:30 P.M. Councilmember Bryant noted that she would be unable to attend the October 17, 2016 meeting and Councilman Noble noted that he would be unable to attend the November 7, 2016 meeting.

Mayor Smith updated council on the Governors Stakeholder Summit that he attended in September.

The League of Kansas Municipalities has provided Mayor Smith with information on their annual “If I Were Mayor” Essay Contest. Mayor Smith will forward this information about this contest to the school to determine if they have an interest in participating.

Council discussed the 2015 Audit prepared by Reese & Novelly, P.A. Mayor Smith and City Clerk Stadler will meet with City Accountant Boxberger to review this audit. If council has any questions for Boxberger in regards to this audit, they need to let City Clerk Stadler know.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:00 P.M.  Motion was seconded by Councilman Robinson and approved.

Darlene M. Stadler,
City Clerk