01-03-2022 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

January 3, 2022

5:30 P.M.

ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

1.      Swear in Councilmember

2.      Micro Utility Truck Ordinance

2.      CD Reinvestment Options

3.      2021 GAAP Waiver Resolution

4.      2021 Audit

5.      2023 Budget

6.      Kansas Mayors Association Membership

7.      KRWA Membership

8.      Monthly Police Report

9.      Monthly Public Works Report

Minutes

REGULAR SESSION

Monday, January 3, 2022

 

The Governing Body of the City of Silver Lake met in regular session at City Hall on Monday evening January 3, 2022, at 5:30 PM with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Brad Bryant, Heath Robinson, and Larry Ross. Mayor Smith administered the Oath of Office to newly elected Councilmember Jake Fisher. Present: (4) Absent: George Lambert (1). Also present was City Attorney Todd Luckman, Public Works Superintendent Willie Smith, Police Chief Marc McCune, City Clerk Liz Steckel, and Assistant Clerk Marie Beam.

 

Local Business Owner Bobby Pfannenstiel was present to inquire about the schedule of the Silver Lake Police Department due to a break-in at the Silver Lake Car Wash.  Local Business Owner Jeff Wooster was also present.  He stated that he back ground checks all his tenants and would like to be informed about any issues at his apartment complexes.  Mr. Pfannenstiel also requested to be informed about any issues happening at his business.

 

Chief McCune recommended that all businesses in town give their contact information to the Silver Lake Police Department as well as The Shawnee County Sherriff’s Department.

 

A motion was made by Councilmember Ross to approve the minutes of the December 20, 2021 meeting as written.  The motion was seconded by Councilmember Bryant and carried.

 

Councilmember Bryant presented the monthly financial report.

 

Claim vouchers in the amount of 8094.63 dollars were submitted to the Council for appropriation. An Ordinance entitled "An Ordinance Appropriating Money to Pay Certain Claims" was introduced and read. A motion was made by Councilmember Robinson and seconded by Councilmember Ross that said Ordinance be accepted as read and was then placed on final passage by a roll call of the following vote: AYE: Brad Bryant, Jake Fisher, Heath Robinson, and Larry Ross (4) NAY: None. With no further discussion, Ordinance was declared passed and was given No. 2515.

 

The Micro Utility Truck Ordinance which was tabled from the previous meeting to be reviewed by Chief McCune was again presented to Council.  A motion was made by Councilmember Ross and seconded by Councilmember Robinson that said Ordinance be accepted as read and was then placed on final passage by a roll call of the following vote: AYE: Brad Bryant, Jake Fisher, Heath Robinson, and Larry Ross (4) NAY: None. With no further discussion, Ordinance was declared passed and was given No. 2516.

 

Councilmember Ross made a motion that a Certificate of Deposit that will mature at Silver Lake Bank on January 19, 2022, be renewed for a term on eleven (11) months at an interest rate of .25%.  The motion was seconded by Councilmember Robinson and approved.  The interest earned from this CD is applied to the General Fund.

 

A motion was made by Councilmember Fisher, seconded by Council member Robinson and approved to adopt Resolution 2022-01 that would waive the requirements of K.S.A. 75-1120a(a) for the year 2021.  This statue relates to the generally accepted accounting principles (GAAP) in the preparation of financial statements and reports.

 

Councilmember Ross made a motion to enter into a three (3) year contract with Varney & Associates, CPAs, LLC to provide the audit for the City of Silver Lake.  The motion was seconded by Councilmember Robinson and approved.

 

After Discussion of past practices concerning the annual budget preparation Councilmember Ross made a motion to have Varney & Associates, CPAs, LLC prepare the 2023 Budget for the City of Silver Lake.  The motion was seconded by Councilmember Robinson and passed.

 

Mayor Smith presented the benefits of joining the Kansas Mayors Association.  Council directed Mayor Smith to renew the membership.

 

Councilmember Robinson made a motion to renew the City’s membership to the Kansas Rural Water Association for 512.30 dollars.  After a discussion of the benefits of joining the Association, the motion was seconded by Councilmember Fisher and carried.

 

Police Chief McCune presented the Monthly Police Report.  He informed Council that the new Police Vehicle came in under budget and is now in service.  He also informed Council that he is researching the Nixle system as a possible mass communication system for Silver Lake.  He has installed the Government Emergency Telecommunications System (GETS) on all police department cell phones, which allows the cell phone carriers to prioritize calls in an emergency situation.

 

Public Works Utility Superintendent Smith presented the Monthly Public Works Report.  He let Council know that by comparing the water meter readings with the gallons pumped through the lagoon he has found that the new water meters are much more accurate.  Superintendent Smith is currently working on bids for a bike path.  He is also working with City Clerk Steckel to get bids for repairs of the storm damage.  Smith discussed his concern with having the City Tree Lighting Ceremony Downtown.  He believes for safety concerns regarding crossing Highway 24 that the lighting should be moved back to the Community Center.

 

Mr. Wooster requested an update on a possible code issue on Railroad Street.  City Attorney Luckman advised Council that the first step in the process should be a survey of the property to determine who owns the building.  He also let Mr. Wooster know that any further questions would be cleared up by updating the City’s zoning codes.  Attorney Luckman also discussed the need for a new Comprehensive Plan for the City.

 

Council directed Public Works Superintendent Smith to contact City Engineer Cox about the cost of a survey.

 

City Clerk Steckel presented Council with a three (3) year contract with Waste Management for the dumpster at the Community Center.  Councilmember Fisher advised Council that the City should check with Shawnee County before signing the contract.  Council directed Mrs. Steckel to check prices.  City Clerk Steckel also informed Council of a continued request for the use of the Community Center for a Tai Chi Class.  Council directed Steckel to tell the instructor to proceed with the class during 2022, whenever there are no paid reservations.

 

Councilmember Bryant reported getting a positive comment from a citizen about Silver Lake Pride Day, which was held last Fall, where free dumpsters were available to the community.  Discussion was held on future Pride Days and how often they should be held.

 

Mayor Smith checked on the status of a noise ordinance.  He also informed Council that Superintendent Smith and Clerk Steckel are continuing to work with the City’s insurance company on the claim for storm damage.

 

The next meeting is scheduled for Wednesday, January 19, 2022 at 5:30 PM. The following meetings are scheduled for Monday February 7, 2022, at 5:30 PM, and February 21, 2022, at 5:30 PM.

 

With no further business to come before Council, Councilmember Ross moved to adjourn the meeting at 6:38 PM. Councilmember Robinson seconded the motion and the motion carried.

 

Marie Beam, Assistant Clerk