07-16-2012 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

JULY 16, 2012

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items

Lift Station Project

2013 Budget

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING JULY 16, 2012

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening July 16, 2012 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Larry Ross (4) Absent: Tom Noble.

Mr. Tim Hallacy, the newly hired U.S.D. #372 Superintendent was present to introduce himself to council. He said he is looking forward to working with the city council on matters dealing with the city and the school district.

A Silver Lake resident was present and wanted an update on the progress being made by Cox Communications to provide cable in Silver Lake. He was advised that they have started working on this project and they have estimated that cable will be available at the end of August.

Motion was made by Councilman Linderman, seconded by Councilman Ross and approved that the minutes from the last regular session held on July 2, 2012 be approved as amended.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Linderman and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2208.

Mr. Alex Darby with Professional Engineering Consultants was present with a proposal to realign the drainage ditch away from Lift Station No. 2. He noted that there would be no permit required from the state should the city decide to proceed with this project. He presented the amendment that would add this project to the original agreement. This included their proposed engineering fee and the cost for project. No action was taken at this time. Mr. Darby told council that they will advertise for bids in September with bid letting being scheduled for October.

City Accountant Annette Fiedler was present to discuss the 2013 Budget. The city employees have provided her with a list of items that each department wanted to include in this budget. She tried to incorporate as many of these items into the budget as possible but some were not considered in an effort to avoid a mill levy increase. Fiedler will prepare the final budget which will include the discussed changes. The Notice of the Budget Hearing will be published in the newspaper with the 2013 Budget Hearing being scheduled for August 6, 2012 at 6:00 P.M. Chief Call inquired about the number of hours that were budgeted for the part time police officers. Fiedler noted that she budgeted eight hundred (800) hours per officer.

Building/Grounds Superintendent Taylor reminded council that he will be attending water school in Lawrence on August 1 – 2, 2012.

Building/Grounds Superintendent Taylor reported that both city mowers have been repaired.

City Attorney Hanson presented the documents that need to be signed for the 2012 Street Repair Project. The documents will be signed and presented to Bettis Asphalt as they are wanting to get started on this project tomorrow.

Building/Grounds Superintendent Taylor asked council if they could spend their uniform allowance during the year as needed. Council had no problems with this as long as they stay within their budget spending limits.


Regular session July 16, 2012 cont’d.


It was reported that a resident that was in violation of the city tall weed ordinance failed to mow his property so it was subsequently mowed by city employees. This property owner will be billed accordingly.

Chief Call updated council on police activity involving a game being played by kids in the community. He noted that this matter has already been taken care of.

Council continued discussion from earlier in the meeting about Professional Engineering Consultants proposal to realign the drainage ditch away from Lift Station No. 2. They discussed the engineering fees for this project compared to the actual cost to realign the ditch. Motion was then made by Councilman Ross that the city accepts this proposal and proceed with the alignment of this ditch. This motion died for the lack of a second.

City Attorney Hanson updated council on progress concerning the visibility issue at the intersection at US 24/Railroad Street and Thomas Rd.

Mayor Smith reminded council that the next meeting is scheduled for August 6, 2012 at 5:30 P.M. The following meeting will be held on August 20, 2012 at 5:30 P.M.

With no further business to come before council motion was made by Councilman Linderman, seconded by Councilman Kampsen and approved that council adjourns at 7:45 P.M.




Darlene M. Stadler,
City Clerk