04-20-2020 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CONFERENCE CALL

April 20, 2020

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

2020 Street Project


****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.


Conference call Information:
From a Landline call 1-844-474-0925
From a Cell Phone call 844-474-0925
When prompted enter the passcode 73370940#.
Please state your name when you join.



Minutes

REGULAR SESSION MONDAY EVENING APRIL 20, 2020

The Governing Body of the City of Silver Lake met in regular session by conference call on Monday evening April 20, 2020, with Mayor Mack Smith conducting the meeting and the following Councilmembers present by roll call: Present at City Hall: Tim Kampsen. Present by phone: Larry Ross, Brad Bryant, Heath Robinson, Tom Noble (5). Also present were City Attorney Luckman, Police Chief Call, Public Works Superintendent Taylor, Public Works Assistant Smith, Clerk Brown, and Assistant Clerk Beam.

Motion was made by Councilmember Ross and seconded by Councilmember Noble that the minutes from the last regular session held on April 6, 2020, be approved as written by roll call vote of the following vote: AYE: Larry Ross, Brad Bryant, Tim Kampsen, Tom Noble, Heath Robinson NAY: None. Motion carried.

Claim vouchers in the amount of $8,942.55 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. A motion was made by Councilmember Noble and seconded by Councilmember Robinson that said ordinance be accepted as read and was then placed on final passage by roll call vote of the following vote: AYE: Larry Ross, Brad Bryant, Tim Kampsen, Tom Noble, Heath Robinson NAY: None. The ordinance was declared passed and was given No. 2452.

Council reviewed the quarterly financial statement created by City Clerk Brown.

Street Project documents were presented to council. Discussion was held on the streets that are to be fixed. Mayor Smith explained the process. A motion was made by Councilmember Noble to proceed with the 2020 street project and seconded by Councilmember Robinson with no further discussion the motion was approved by the following roll call vote: AYE: Larry Ross, Brad Bryant, Tim Kampsen, Tom Noble, Heath Robinson NAY: None. Motion carried.

Engineer Pat Cox was present by phone to discuss an exposed water line on Chilson Rd. Depending on what the survey says will determine how the city will proceed. The survey will determine what the size of the easement is and if the water line is outside of that easement. City Attorney Luckman noted that they may need an attorney-client privilege executive session at a later date.

Engineer Pat Cox mentioned an email he sent on 4-6-2020, that was to be forwarded to councilmembers, about a stimulus project BG Consultants is offering. Clerk Brown forwarded this email on 4-6-2020 to all the Councilmembers.

Councilmember Robinson asked Engineer Pat Cox about finding the exposed water line on Chilson Rd. Engineer Pat Cox explained that the survey would need to be done.

Public Works Superintendent Taylor mentioned there might be an agreement with the previous landowner allowing the city to put the water line in that location.

Public Works Assistant Smith noted the Lagoon report was good.

Councilmember Kampsen asked about the reflectors at Hamilton Parkway and Walnut. Public Works Assistant Smith noted that the reflectors are not up yet. Councilmember Kampsen would also like for Public Works Employees to find where the right of way is on either side of Walnut and Hamilton Parkway.

City Attorney Luckman directed Council to look at the sample ordinances he gave for weight limits on streets. Discussion was held on how to enforce an ordinance and what the ordinance would look like. Police Chief Call stated it would be hard to enforce such an ordinance. Council will look over these ordinances and asked Police Chief Call to look over the samples and see what other towns are doing.

Councilmember Ross requested an executive session for a non-elected personnel matter.

Regular session APRIL 20, 2020 cont’d



Councilmember Robinson asked where we were with a replat application. Clerk Brown is working on getting the meeting scheduled and getting the hearing notice done.

Councilmember Bryant was also wondering about the replatt application and if the next council meeting would be by conference call or in person. Mayor Smith stated it would depend on the stay at home order. If the stay at home order is lifted on May 3rd then we will meet in person at city hall and by conference call.

The Sesquicentennial has been canceled for this year.

With the stay at home order, some tax revenue is down. We won’t know how this affects us until we get the tax distribution.

We are down a member on the planning commission. If we don’t find anyone, we could advertise on the city website.

The next council meeting will be held on Monday, May 4th, 2020 at 5:30 p.m. and the following meeting will be on May 18th, 2020 at 5:30 p.m.

A motion was made by Councilmember Noble to enter into executive session for 15 minutes at 6:21 P.M with the Mayor and City Attorney Luckman included to discuss non-elected personnel matters. Regular session is scheduled to reconvene at 6:36 P.M at Silver Lake City Hall. Motion was seconded by Councilmember Bryant and with no further discussion the motion was approved by roll call vote of the following vote: AYE: Larry Ross, Brad Bryant, Tim Kampsen, Tom Noble, Heath Robinson NAY: None. Motion carried.

A motion was made by Councilmember Noble and Seconded by Councilmember Kampsen to internally advertise for the position of maintenance supervisor for a period of 5 days. A special meeting will then be scheduled to interview applicants. With no further discussion motion was approved by roll call vote of the following vote: AYE: Larry Ross, Brad Bryant, Tim Kampsen, Tom Noble, Heath Robinson NAY: None. Motion carried

With no further business to come before council, Councilmember Noble moved to adjourn the meeting at 6:37 P.M. Motion was seconded by Councilmember Kampsen and with no further discussion motion was approved by roll call vote of the following vote: AYE: Larry Ross, Brad Bryant, Tim Kampsen, Tom Noble, Heath Robinson NAY: None. Motion carried

Michelle Brown
City Clerk