11-05-2018 Agenda and Minutes - Standard




NOVEMBER 5, 2018

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items:

Budget Transfers – City Accountant Boxberger

Capital Improvement Plan

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening November 5, 2018 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant (1).

A local property owner was present to address council regarding the development of the land he recently purchased in Silver Lake. He asked them to consider lifting approximately forty (40) feet of easement since the sewer main has been located. Also, he would like them to vacate an old county road that is still showing up on the plat. City Attorney Luckman explained the process to vacating this road but no action was taken at this time. Further development of this property will be discussed at a future meeting.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on October 15, 2018 be approved as amended.

The monthly financial report was tabled until Councilmember Bryant is present.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

It was noted that included in the bills tonight is a payment to Carpet One Commercial for new carpet at the community building. They needed a partial payment before they ordered the carpet.

Claim vouchers in the amount of $16,738.29 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2407.

City Accountant Tyler Boxberger was present to discuss transfers into reserve funds. He has looked at the current financial report and indicated that there will be free and unencumbered balances remaining at the end of the year that can be transferred into reserved funds. He will provide the city an example of the resolution that will need to be passed that will authorize these transfers. He recommended that this resolution be passed in December.

Brief discussion was held concerning the current Capital Improvement Plan. It was agreed that employees need to meet with their department heads and discuss improvement plans for their specific departments prior to council preparing the final plan.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works reported. He noted changes to the water sampling requirement in regards to nitrate samples.

Public Works Superintendent Taylor reported that the VFD’s should be installed on the wells starting tomorrow.

The 2010 patrol car has been sold to the Pottawatomie County Sheriff’s Department and their check for $5,500.00 has been received.

Chief Call reported that the Annual Hot Dog Cookout went well. Council thanked Chief Call and everyone else that assisted with this event for all of their hard work in continuing to make it a success.
Regular session November 5, 2018 cont’d.

Motion was made by Councilman Robinson that Chief Call purchase new rifles and shotguns for the police department at an estimated cost of $7,045.00. Motion was seconded by Councilman Noble and approved.

At the last meeting council was provided a copy of a letter that City Attorney Luckman sent to a resident that is in violation of the pool/fence ordinance. As of today, a violation still exists and the resident has failed to contact the city regarding this matter. It was agreed that a citation will be issued and the matter will be addressed in Silver Lake Municipal Court.

Discussion was held concerning a complaint received in regards to the tall weeds growing around a pond that is located in Silver Lake. This pond is located on private property. Council agreed that Public Works Superintendent Taylor should contact City Attorney Luckman and ask him to draft a letter accordingly, advising this property owner of this violation.

Discussion was held concerning a storm drain on an empty lot located at the west end of Lakewood Terrace. The city has received a complaint that a large sink hole at the end of this drain is causing a public safety issue. This lot is located on private property and the owner of the lot was responsible for the construction of the storm drains in this area so City Attorney Luckman will be asked to draft him a letter accordingly.

Mayor Smith reported that the city’s share of the soybean crop has been sold and payment has been received.

The Shawnee County Clerk has reported the 2018 Assessed Valuation for the City of Silver Lake.

The next meeting is scheduled for November 19, 2018 at 5:30 P.M. The following meetings are scheduled for December 3, 2018 and December 17, 2018 at 5:30 P.M.

Motion was made by Councilman Ross, seconded by Councilman Noble and approved that council adjourn into executive session at 6:45 P.M. to discuss matters relating to personnel. The regular session was scheduled to resume at 7:00 P.M. City Clerk Stadler was present during this executive session.

The regular session resumed at 7:00 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:00 P.M. Motion was seconded by Councilman Ross and approved.

Darlene M. Stadler,
City Clerk