06-19-2017 Agenda and Minutes - Standard




JUNE 19, 2017

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Item:

Contract for Engineering Services/Water System – Pat Cox 5:40 P.M

2018 Budget

Rental Service Agreement with AmeriPride Services

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening June 19, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on June 7, 2017 be approved.

Councilmember Bryant presented the monthly financial report.

Claim vouchers in the amount of $15,824.07 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2365.

Motion was made by Councilman Ross to approve the agreement to retain BG Consultants, Inc. as the City Engineer for the City of Silver Lake. Motion was seconded by Councilman Noble and approved. It was noted that work will be performed on an as needed basis and will be billed the following month.

Mr. Pat Cox and Mr. Brian Foster with BG Consultants, Inc. presented information on a proposed Water Distribution Master Plan. This plan would consist of a system study along with a hydraulic model of the system. If deficiencies in the system are found, they will assist the city in finding funding options to make necessary improvements. The cost of this study would be $9,500.00 with an estimated time frame for completion at six (6) months. Council indicated that they will consider this project when preparing the 2018 Budget.

Mr. Pat Cox with BG Consultants, Inc. also discussed the blockage in the influent line at the lagoon. He indicated that at this time they are bypassing this blocked line so the system is operating fine but they have to take care of the blockage as soon as possible. Mr. Cox has been in contact with the Kansas Department of Health & Environment so they are aware of the problem. They authorized the city to begin discharging in order to lower the water level to allow access to the turtle guard as they believe this is where the blockage is. The discharging will begin as soon as Public Works Superintendent Taylor obtains an acceptable sample from the lagoon.

Council reviewed the Rental Service Agreement with Ameripride Services. City Attorney Luckman was directed to contact Ameripride regarding several clauses council would like added to this agreement.

A verbal request has been made by the Shawnee County Treasurer’s Office to provide them with a copy of the city water/sewer customer list. Council agreed that they would like this request to be put in writing so they know more of the specifics.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report.

City employees presented a list of items that they would like included in the 2018 Budget. These lists will be forwarded to Reese & Novelly so they can prepare the draft budget prior to the July 3, 2017 meeting.

Regular session June 19, 2017 cont’d.

A letter has been received from the Kansas Department of Health & Environment regarding our current laboratory service provider. Public Works Superintendent Taylor indicated that they are currently looking for another lab.

Public Works Superintendent Taylor reported that RDR Excavating, Inc. has started the ditch repair at the intersection of Lake and Rice.

Chief Call reported that the radar units have been recertified.

Chief Call reminded council that the fireworks stand will be opening in Wehner’s parking lot on June 27, 2017.

Several residents have been given their final warning on riding their mowers on the city streets. Chief Call will proceed as necessary should they choose to continue to violate this ordinance.

Brief discussion was held concerning posting a notice at city hall prohibiting all dogs except service dogs. Further discussion will be held when City Attorney Luckman is present.

Assistant City Clerk Gowin reported that city has distributed the CCR report to all customers as required by law.

Council reviewed a letter received from the Kansas Rural Water Association regarding a recent sludge inspection at the city’s wastewater ponds. They do not believe that sludge removal is warranted at this time.

Mayor Smith reported that he has received a compliment on the crack seal portion of the 2017 Street Repair Project that was recently completed.

Mayor Smith inquired about the status of mosquito spraying. It was reported that they are currently spraying once per week and will continue to do so until ordered otherwise by council.

The Silver Lake Planning Commission met at 7:00 P.M., on Wednesday, June 7, 2017. The purpose of the hearing was to consider the approval of a Special Use Permit Application for a Greenhouse and Park Shelter on property owned by Silver Lake U.S.D. #372. This property is located in the 200 Block of Rice Road. Mayor Smith reported that this application was approved by the planning commission.

The Silver Lake Board of Zoning Appeals met at 6:00 P.M., on Wednesday, June 7, 2017. The purpose of the hearing was to hear a request for a variance to the fence height requirements on property located at 205 Theresa St. Mayor Smith reported that this request was approved by the zoning board.

The League of Kansas Municipalities has provided the city with information on recent bylaw changes relating to their base fees for city dues.

A letter has been received from KPERS regarding the recently approved legislature budget bill and how it could affect KPERS.

Mayor Smith reminded council that the next meeting is scheduled for July 3, 2017 at 5:30 P.M. The following meeting will be held on July 17, 2017 at 5:30 P.M. As of now everyone is available for these meetings but should something change, they need to let City Clerk Stadler know immediately.

Regular session June 19, 2017 cont’d.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:05 P.M.  Motion was seconded by Councilman Ross and approved.

Darlene M. Stadler,
City Clerk