04-06-2015 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

APRIL 6, 2015

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Part Time Summer Help Position

Custodian Position

Certificates of Deposit

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING APRIL 6, 2015


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening April 6, 2015 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman (3) Absent: Tom Noble, Heath Robinson (2).

Motion was made by Councilman Kampsen and seconded by Councilman Linderman that the minutes from the last regular session held on March 16, 2015 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Bryant and seconded by Councilman Linderman that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman (3) NAY: None. Ordinance was declared passed and was given No. 2293.

Discussion was held concerning the Geometric Improvement Project. The Negotiation Committee that was appointed last meeting has evaluated the consultants and based on the review of their findings, BG Consultants, Inc. was the selected consultant. A letter will be sent to them requesting that the proposal be returned to the city by May, 4, 2015.

Public Works Superintendent Taylor reported that numerous applications have been received for the Part Time Summer Help Position. With the assistance of Public Works Assistant Smith and Councilman Kampsen, qualified candidates will be interviewed prior to the next meeting. At the next meeting he will then recommend a candidate and starting salary for council’s consideration.

Public Works Superintendent Taylor recommended that council hire a recent applicant to fill the Custodian Position. Motion was made by Councilman Kampsen that the individual that was recommended for hire be offered the position at a rate of $11.00 per hour. This is contingent on all background searches being completed with satisfactory results. Motion was seconded by Councilmember Bryant and approved.

Motion was made by Councilmember Bryant that the Certificates of Deposit maturing this month at Silver Lake Bank be renewed for terms of seven (7) months at an interest rate of .35 percent. Motion was seconded by Councilman Linderman and approved.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report.

Public Works Superintendent Taylor and Public Works Assistant Smith presented price estimates for water tower maintenance from several companies. After discussing these proposals, they were instructed to obtain additional information prior to council taking final action.

City Attorney Luckman prepared a memorandum in regards to worker’s compensation insurance for independent contractors that are hired to perform work for the city. There is no statute that requires a municipality to enter into contracts for services only where the contractors have workmen’s compensation insurance. Luckman did note though that the state Workmen’s Compensation Act makes it such that the city should require evidence of coverage for workmen’s compensation insurance on all contracts for outside coverage. After discussion, council agreed to continue the current policy requiring all contractors that work for the city to provide evidence of worker’s compensation insurance.

Regular session April 6, 2015 cont’d.


Public Works Assistant Smith discussed a method in which water meters could be read quicker. Council suggested that Smith research this matter further.

The Silver Lake Easter Egg Hunt that was held on Friday, March 27th at 7:00 P.M. went well and the attendance was good.

The Silver Lake Scholarship 5K & 1 Mile Fun Run has been held and everything went well.

Chief Call announced that D.A.R.E. Graduation will be held at 2:00 P.M., May 13, 2015. There will be a pizza party for the students prior to this graduation with pizza provided by Casey’s and milk/ice cream provided by Reamer Distribution.

Chief Call reported that he will be picking up the new patrol vehicle this week. After brief discussion, council agreed that the 2007 patrol car will be sold to the City of Horton for $5,000.00.

Councilman Kampsen told council that effective May 1, 2015 his work shift will change and this may conflict with council meetings but he is going to try and make things work.

Councilmember Bryant will not be able to attend the next meeting.

The Silver Lake Lions Club hosted a “Meet your Legislator” event on March 28, 2015. Mayor Smith attended this event and said it went well and that attendance was good.

A letter has been received from the Kansas Department of Agriculture recommending that the city enroll in a program call the Community Rating System (CRS). By entering the CRS program, city residents will qualify for discounts on flood insurance. This matter was tabled until the next meeting to allow time for Public Works Superintendent Taylor and Public Works Assistant Smith to review the specifics of this program.

Motion was made by Councilmember Bryant, seconded by Councilman Linderman and approved that council enter into executive session at 6:55 P.M. to discuss a personnel matter. Regular session was scheduled to reconvene at 7:05 P.M. Public Works Superintendent Taylor and Public Works Assistant Smith were present during the executive session.

The regular session convened at 7:05 P.M.

With no further business to come before council, it was moved by Councilman Kampsen, seconded by Councilman Linderman, and approved to adjourn at 7:05 P.M.



Darlene M. Stadler,
City Clerk