08-07-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

AUGUST 7, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Item:

2018 Budget Hearing – 5:30 P.M.

Regulations for Lawn Mowers on Streets

Ordinance Authorizing an Increase in Tax Revenues for Year 2018

Resolution Waiving GAAP Requirements

Maintenance Contract for Copy Machine

Supplemental Agreement for Geometric Improvement Project

2017 Standard Traffic Ordinance

2017 Uniform Public Offense Code

Monthly Public Works Report

Monthly Police Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING AUGUST 7, 2017


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening August 7, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant (1).

Motion was made by Councilman Noble, seconded by Councilman Robinson and approved that council enter into the 2018 Budget Hearing at 5:30 P.M.

The attention of all present was called to the published notice given for the 2018 Budget Hearing. There was nobody present to question the published 2018 Budget with a mill levy tax rate of 29.507. Motion was made by Councilman Robinson, seconded by Councilman Ross and approved that this budget be accepted as published. The Notice of Vote will be published as required by law.

Motion was made by Councilman Ross, seconded by Councilman Noble and approved that the 2018 Budget Hearing be closed.

A representative from the Silver Lake Senior Citizens was present to inquire about recent discussion that council had in regards to replacing the carpet at the community building. Public Works Superintendent Taylor will attend the next Senior Citizen Board Meeting and update them on the carpet replacement which isn’t planned until 2018.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on July 17, 2017 be approved.

Claim vouchers in the amount of $82,751.02 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2368.

Council continued from the last meeting discussion on the ordinance that prohibits the riding of lawn mowers on the streets in Silver Lake. City Attorney Luckman was asked to address the current ordinance with the concerns of the citizens that were present in mind to determine if there is a workable solution. He has presented a draft ordinance in which council discussed in detail. Luckman has been in contact with the League of Kansas Municipalities and they concurred that state law prohibits the riding of lawn mowers on streets and highways in Kansas. Should the city decide to allow mowers to be driven on streets for mowing purposes only, other law enforcement agencies would still be able to write tickets for riding mowers on streets in Silver Lake. Still wanting to find a workable solution to this matter, motion was made by Councilman Robinson that City Attorney Luckman continue to work on this ordinance. Motion was seconded by Councilman Ross and was approved with the following vote: AYE: Heath Robinson, Larry Ross (2) NAY: Tom Noble (1) ABSTAIN: Tim Kampsen (1). Councilman Luckman will have a draft ordinance prepared for the September 6, 2017 meeting. If council has changes or suggestions they would like made to this ordinance, they need to let him know by August 30, 2017.

Motion was made by Councilman Noble to adopt an ordinance attesting to an increase in tax revenues for budget year 2018. Motion was seconded by Councilman Kampsen and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4). NAY: None. Ordinance was declared passed and was given No. 2369.


Regular session August 7, 2017 cont’d.


Motion was made by Councilman Robinson, seconded by Councilman Noble and approved to adopt a Resolution that would waive the requirements of K.S.A.75-1120a (a) for the year 2017. This statute relates to the generally accepted accounting principles (GAAP) in the preparation of financial statements and reports.

Motion was made by Councilman Noble to renew the service agreement with Logan Business Machines for copy machine maintenance. Motion was seconded by Councilman Ross and approved.

Motion was made by Councilman Noble to approve Supplemental Agreement No. 1 to the Geometric Improvement Project. This agreement confirms that the City was responsible for zero percent (0%) of the total cost of this project. Motion was seconded by Councilman Ross and approved.

Council reviewed the Standard Traffic Ordinance prepared by City Attorney Luckman. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be approved subject to Luckman making a correction requested by Chief Call. This ordinance was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2370.

Council reviewed the Uniform Public Offense Code prepared by City Attorney Luckman. Motion was made by Councilman Robinson and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2371.

The city has received an email from an architect that has questions about the development of a proposed site west of Silver Lake. City Attorney Luckman will respond to this email accordingly.

The city has recently been notified that a Silver Lake resident has a shed that is currently placed on a dedicated road easement and is also in violation of the City’s Floodplain Ordinance. City Attorney Luckman will draft a letter to this resident regarding these violations and present it to council at the next meeting for review.

Public Works Superintendent Taylor presented the monthly public works report. He told council he is still working with Pace Analytical Services, Inc. on providing analytical services to the city. He also noted that he has not received the results from the lead/copper sampling.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor reported that well no. 5 is not working properly and he has called a company to help him detect the problem.

Motion was made by Councilman Noble that Public Works Superintendent Taylor purchase a barrel of mosquito spray to finish off the spraying season. Motion was seconded by Councilman Robinson and approved.

Public Works Superintendent Taylor told council they will be painting crosswalks this week in preparation for the start of school.

Chief Call reported that the public nuisance violation on property located on Theresa St. has been taken care of. He also mentioned that improvements are being made to property on Center St.


Regular session August 7, 2017 cont’d.


Councilman Kampsen has received a complaint about a resident continually blowing grass clippings in the street when they are mowing their yards and this is a violation of city code. Chief Call will follow up on this matter.

Public Works Superintendent Taylor reported that he has met with City Engineer Pat Cox about the street problem at the intersection of Aquarius and Walnut. Cox is in the process of preparing a recommendation for addressing this issue.

At the last meeting several citizens were present to express concerns about the retaining wall that was recently constructed at the intersection of Lake and Rice. This wall was constructed to stabilize the deterioration of this road which has a high volume of school traffic. Public Works Superintendent Taylor discussed these concerns with City Engineer Pat Cox and he is in the process of preparing an opinion on this matter. In the meantime, Public Works Superintendent Taylor will mark this wall with some type of safety reflector and height markings for the safety of motorists.

A representative from the Shawnee County Health Agency has talked to Councilman Noble about the increase in the mosquito population in Silver Lake. He discussed some suggestions with Noble to help curtail the population. Mayor Smith suggested that this representative get in contact with Public Works Superintendent Taylor and Public Works Assistant Smith and relay these suggestions directly to them just in case they have questions.

Mayor Smith thanked Councilman Noble for his assistance with ordering the new conference room chairs for city hall.

Mayor Smith told council that both The Kansas Lifeline Magazine and the Kansas Government Journal have a 2017 Legislative Review that provides great information.

Mayor Smith reported that the next meeting is scheduled for August 21, 2017 at 5:30 P.M. Public Works Superintendent Taylor and Councilman Robinson will be unable to attend this meeting. The following meetings will be held on September 6, 2017 at 5:30 P.M. and September 18, 2017 at 5:30 P.M. Mayor Smith noted that he will be unable to attend the September 6th meeting.

With no further business to come before council, Councilman Ross moved to adjourn the meeting at 6:55 P.M.  Motion was seconded by Councilman Noble and approved.


Darlene M. Stadler,
City Clerk