05-06-2019 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 6, 2019

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

2019 Street Repair Project

Storm Drainage at Lakewood Terrace – City Engineer

Appointment of City Employees

Request for Tree Planting at the Community Building

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MAY 06, 2019

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 6, 2019 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant, (1).

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on April 15, 2019 be approved.

Claim vouchers in the amount of $12,349.17 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2424.

Council reviewed bids received from Sunflower Paving, Bettis Asphalt, and Hamm, Inc. for the 2019 Street Repair Project. After reviewing the bids and considering the amount of funds available for street projects, motion was made by Councilman Robinson to award the 2019 Street Repair Project to Sunflower Paving at a bid price of $40,323.55. Motion was seconded by Councilman Noble and approved. City Attorney Luckman will proceed with the documents for this project.

City Engineer Pat Cox was present to discuss a storm drain on an empty lot located at the west end of Lakewood Terrace. The city has received a complaint that a large sink hole at the end of this drain is causing a public safety issue. Engineer Cox explained that since this street did not carry on, the storm drain was not completed. He mentioned several options along with estimated cost to remedy this problem. These options involved either extending this drain to the lake or constructing a swale that drains west to the lake. Prior to proceeding any further, he would like Public Works Superintendent to use the backhoe to dig up the area around this pipe so he can investigate further. He also needs to get in contact with the Division of Water Resources and the Corp of Engineers to discuss this matter. He estimated it would cost up to $1,500.00 to further investigate this matter.

In accordance with the statutes, Mayor Smith has prepared for council a list of the following names for appointive office to the City of Silver Lake for a one (1) year term: City Clerk – Darlene Stadler; Assistant City Clerk – Michelle Brown; Part Time City Clerk – Marie Beam, Public Works Superintendent – Ron Taylor; Public Works Assistant – Willie Smith; Police Chief – Randall Call; Full-Time Police Officer – Brad Snyder; Part-Time Police Officer – Doug Ashcraft; Part-Time Public Works Employee – William Neary; City Attorney – Todd Luckman; City Judge – Alan Streit. Motion was made by Councilman Noble, seconded by Councilman Robinson and approved that Mayor Smith’s recommendations be accepted.

Motion was made by Councilman Robinson to approve a request from several eighth-grade students at Silver Lake Junior High to allow them to plant a couple of trees at the community building as part of an English class that is promoting student activism in their community. The trees will be purchased by the city. Motion was seconded by Councilman Noble and approved.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report.

Motion was made by Councilman Ross that Public Works Superintendent Taylor spend up to $1,000.00 on fittings needed for the water department. Motion was seconded by Councilman Noble and approved.

Chief Call reported that the DARE Graduation went well.
Regular session May 6, 2019 cont’d.


Chief Call reported that the city will soon be able to apply for a grant to receive soft plates for the new bullet proof vests they were recently awarded. If awarded this grant, the city would receive up to $1,200.00 per vest.

National Prescription Drug Take-Back Day was held on Saturday, April 27, 2019. Chief Call was available at Silver Lake City Hall to collect these drugs. Call noted that this event went well.

Chief Call recently purchased a warranty for $425.00 that will cover the video screens in both police cars.

Motion was made by Councilman Noble that the speed limit in the vicinity of the daycare center that was built in the 100 block of E. Railroad be lowered to 20 mph and that new signs be erected accordingly. Motion was seconded by Councilman Kampsen and approved.

Chief Call updated council on a recent court case in which a resident was ordered to remove a car from the property where he is living. He reported that the car has been removed.

There is currently a vacancy on the Silver Lake Planning Commission. Mayor Smith asked council to think of residents that may be interested in filling this vacancy. This member needs to reside outside of but within three (3) miles of the city.

There is also a vacancy on the Silver Lake Board of Zoning Appeals. This member needs to reside within the city limits of Silver Lake.

Public Works Superintendent Taylor will follow up on a concern that Councilman Robinson received about the curb at the intersection of Lakeland Dr. and Lakewood Terr.

Council was advised that the Floodplain Development Permit/Application received from Eagle Storage, Inc. has been approved.

The county has provided the city with tax estimates for the 2020 Budget.

Mayor Smith reported that he is unable to attend the Annual Senior Citizens Memorial lunch this year.

Brief discussion was held concerning the concrete portion of the 2019 Street Repair Project. Councilman Robinson provided Public Works Superintendent Taylor with the name of another company he can contact about this project.

The next meeting is scheduled for May 20, 2019 at 5:30 P.M.

With no further business to come before council, Councilman Ross moved to adjourn the meeting at 6:25 P.M. Motion was seconded by Councilman Noble and approved.


Darlene M. Stadler,
City Clerk