02-04-2013 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

FBRUARY 4, 2013

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Lift Station Project

Past Due Water/Sewer Account

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING FEBRUARY 4, 2013

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening February 4, 2013 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, David Linderman, Tom Noble, Larry Ross (4) Absent: Tim Kampsen (1).

Motion was made by Councilmember Bryant, seconded by Councilman Ross and approved that the minutes from the last regular session held on January 23, 2013 be approved.

Councilmember Bryant presented the monthly financial report.

Council reviewed the quarterly and yearly financial reports prepared by City Clerk Stadler. They compared these cash balances with previous financial reports. Mayor Smith noted that the cash balance is down from last year.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Bryant and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, David Linderman, Tom Noble, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2226.

The city has received a copy of the draft documents for the Kansas Water Pollution Control Revolving Fund for low interest loan financing for the Silver Lake Sewer System Improvements Project. Assistant City Attorney Luckman advised that he has reviewed these draft documents and he will make contact with the Kansas Department of Health & Environment and inform them that they can proceed with the final Loan Agreement. Luckman also told council that Mayor Smith should sign the Real Property Assurance form needed for the final Loan Agreement.

Council directed City Clerk Stadler to forward a past due water/sewer bill owed by a former tenant of rental property to the property owner as the city has allowed sufficient time for this former tenant to pay.

Utility Superintendent Kalcik presented the monthly public works report.

The bid letting for the Lift Station Project is scheduled for 2:00 P.M., February 13, 2013 at Silver Lake City Hall.

Council approved Utility Superintendent Kalcik attending the Kansas Rural Water Association Annual Conference being held in Wichita in March.

Shawnee County Sheriff Jones is scheduled to have coffee with local residents at Silver Lake 66 on February 11, 2013 at 6:30 A.M. Anyone interested in talking to Sheriff Jones is encouraged to attend.

Motion was made by Councilman Noble to approve as presented the Second Amendment to the Antenna Site Lease with Verizon Wireless. This lease allows for modifications to the current equipment, a $600.00 monthly increase to the rent effective on March 1, 2013 and a rent escalator that allows for regular rent increases. Motion was seconded by Councilman Ross and approved.

Councilman Linderman reported that Chief Call has made him aware of upcoming training that he will be attending.


Regular session February 4, 2013 cont’d.


Councilman Linderman mentioned that he has been made aware of the possible interest of some residents in bringing up the issue of Silver Lake needing a swimming pool.

A letter has been sent to a Silver Lake resident advising that he has until June 1, 2013 to make improvements to his garage or the city will file a complaint for violations of City Codes.

Councilman Ross commented on the information the city received concerning an upcoming A.M. Kan Work training session scheduled for February 26, 2013 in St. Marys, Kansas. This training provides five (5) hours of credit for water and wastewater operators. After discussion council agreed that if possible, Building/Grounds Superintendent Taylor and Utility Superintendent Kalcik should attend this training.

Discussion concerning employee job descriptions will be held when full council is present.

The city has received information about the Planet Aid Recycling for Development Program.

Mayor Smith reported that he is unable to attend the City Hall Day at the Capitol scheduled for February 6, 2012. If anyone from council is interested in attending they can register at www.lkm.org.

On January 22, 2013, a Community Assistant Visit (CAV) was held with Division of Water Resources representatives, Utility Superintendent Kalcik and Building/Grounds Superintendent Taylor. These visits are to discuss Silver Lake’s participation in the National Flood Insurance Program and to address any questions or concerns that the city has in regards to our responsibilities with this program. Council reviewed a letter documenting the matters reviewed at this meeting and how they will be addressed. Utility Superintendent Kalcik mentioned that this program will allow for better flood insurance rates in Silver Lake.

Mayor Smith reminded council that the next meeting is scheduled for February 18, 2013 at 5:30 P.M.

With no further business to come before council, Councilmember Bryant moved to adjourn the meeting at 6:10 P.M. The motion was seconded by Councilman Ross and approved.



Darlene M. Stadler,
City Clerk