05-21-2012 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 21, 2012

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items

Cox Cable – Coleen Jennison

Lift Station Project

2012 Street Repair Project

Fireworks Resolution
.
*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MAY 21, 2012


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 21, 2012 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) Absent: None.

Motion was made by Councilman Noble, seconded by Councilman Ross and approved that the minutes from the last regular session held on May 7, 2012 be approved as amended.

Councilmember Bryant entered the meeting at 5:33 P.M.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Bryant and seconded by Councilmember Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Dave Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2204.

Coleen Jennison, Director of Government Affairs for Cox Cable presented an amendment to a state issued franchise so that they might serve the community of Silver Lake with state of the art cable service. She presented K.S.A. 12-2024 Agreement for Council’s consideration and approval. Their plans are to begin to run cable June 1 and their hope is to be finished by the end of August. It was moved by Councilman Noble and seconded by Councilman Ross to adopt the agreement to provide video service in Silver Lake. Motion carried. It was moved by Councilman Linderman, seconded by Councilman Noble and approved to impose a 5% video service provider fee, which is equal to the fee imposed on our current cable provider.

City Engineer Alex Darby with PEC updated council members with information from the Geotechnical Engineering Report on subsurface exploration from GeoSource, LLC. Since they found sand and water at 18 – 20 feet deep at the site for the proposed new Pump Station #2, they would like to suggest doing a by-pass while renovating the current well. This will avoid deep excavation, resulting in a savings to the city. PEC does not anticipate this change will negatively impact capacity needed by the city in the near future. Council directed PEC to move forward, using the bypass method recommended.

Discussion was held concerning the 2012 Street Repair Project. Utility Superintendent Kalcik reported that PEC has looked at the drainage at Aquarius & Walnut but have not submitted recommendations. After further discussion, it was agreed that prior to proceeding further, Kalcik needs more information from the engineer in regards to the drainage projects. Alex Darby anticipated an initial evaluation should be available later this week and that a recommendation should be available by next council meeting. Estimated design fees are $5000.00. Council will look at the evaluation and recommendations submitted by PEC at the June 4th meeting. Utility superintendent Kalcik was also requested to look at the driveway from E. Lake Street into the Heritage Court Apartments. There is a drop-off at that location and responsibility for repair needs to be determined.

Chief Call reported that Sheriff Jones met with residents for coffee at Silver Lake 66 on May 15, 2012 and at the Community Building on May 16, 2012 for lunch. Chief Call attended both meetings. Mayor Smith also told council he had met the new Sheriff while he was at Silver Lake 66.

After discussion, it was moved by Councilman Noble, seconded by Councilman Ross to approve the following Resolution Authorizing The Discharge Of Fireworks Within The City:




Regular session Monday May 21, 2012 cont’d.

“Fireworks may be lawfully discharged within the corporate limits of the City only between the hours of 8:00 A.M. and 10:00 P.M. on June 27th and 28th and July 1st, 2nd and 3rd and between the hours of 8:00 A.M. and 12:00 Midnight on June 29th and 30th and July 4th, 2012. In the event of a county wide burn ban, the lighting of fireworks within the city will be prohibited.” This Resolution will be published in The Ledger and will be posted at businesses in Silver Lake.

Building/Grounds Superintendent Taylor presented the city with an Addendum to the Agreement we had with the Silver Lake Lions Club and The Storm Softball Organization for the use of the softball field located at Lions Club Park. This addendum extends the agreement until December 31, 2012.

Police Chief Call reported that there were no problems in the city during graduation activities.

Chief Call informed council that he will be taking the 2010 patrol car to have the windshield replaced. A piece of glass broke away where the video camera is affixed to the bracket holding the rear view mirror.

Chief Call also requested permission to purchase (2) new Kevlar vests under a grant that will pay 50%. His budget calls for a new vest for Officer Snyder without a grant, and the Chief’s is approximately 5 years old. By getting them at 50%, his budgeted figure will cover the city’s cost for both vests. Councilmember Nancy Bryant moved, Councilman Linderman seconded and it was approved to purchase two (2) vests utilizing the grant money for half the cost of the vests.

Chief Call also reported that he will soon begin vacation.

City Attorney Hanson reported on progress concerning the intersection at US 24/Railroad Street and Thomas. The Council directed the City Attorney to notify the property owner at that intersection of the results of our progress so they may proceed accordingly. He acknowledged that there has been some improvement at that location making visibility better. The City is still waiting for KDOT to complete their site study so we can determine what steps we need to take next.

Councilman Noble asked the status of the hole left when the City repaired a water leak at Madore & Railroad. There was discussion as to whether the concrete work could be done at the same time as the 2012 Street Project. Council felt that the hole needs to be filled prior to that work being completed. Building/Grounds Superintendent Taylor said the City will temporarily fill the hole with gravel (on hand) until it can be permanently filled with concrete.

Councilmember Bryant was contacted by a resident who had concerns for the safety of a city employee who was painting school crosswalks alone at the corner of E. Lake and Railroad. After discussion, council felt that the employee had followed appropriate safety guidelines but thanked the resident for his observations and concerns.

Mayor Smith reported on a KDOT Press Release for the resurfacing of a 7.4 mile section of Highway 24 from approximately 800 feet west of the city limits of Silver Lake to the Menoken Bridge just west of Topeka. That work is rescheduled to begin approximately May 22nd. The press release will be posted at City Hall as informational information for city residents.

Mayor Smith reminded council members that he will be present at the June 4th meeting but not for the June 18th meeting.




Regular session Monday May 21, 2012 cont’d.


With no further business to come before council motion was made by Councilman Noble, seconded by Councilman Linderman and approved that council adjourns at 6:45 P.M.




Janie Kay Gowin,
Assistant City Clerk