08-20-2018 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

AUGUST 20, 2018

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Water System Engineering Report – Pat Cox 5:40 P.M.

Maintenance Agreement for Generators

Resolution Waiving GAAP Requirements

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING AUGUST 20, 2018

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening August 20, 2018 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (5) Absent: None.

Katrina Shepardson with the Silver Lake Senior Citizens was present with numerous bids to replace the carpet at the community building. Public Works Superintendent Taylor was asked to look at these bids and make a recommendation to council at the next meeting.

Motion was made by Councilmember Bryant and seconded by Councilman Noble that the minutes from the last regular session held on August 6, 2018 be approved as amended.

Claim vouchers in the amount of $7,134.89 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Ross and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2401.

Council reviewed the quarterly and yearly financial reports prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

City Engineer Pat Cox with BG Consultants, Inc. was present to discuss the Preliminary Engineering Report on Water System Improvements in Silver Lake. This report evaluates the water distribution system and provides alternatives to improve system performance. Engineer Cox discussed several options available for funding these types of projects. He also expressed the importance of considering these recommended improvements when discussing possible increases in the current water/sewer rates. Mayor Smith told Engineer Cox that council will take some time to review this report and contact him if there are any questions.

Motion was made by Councilman Robinson to approve the Maintenance Plan Agreement submitted by Foley Equipment Co. for the four (4) generators owned by the city. This three (3) year agreement includes three (3) semi-annual inspections and three (3) annual service/inspections at a yearly cost not to exceed $4,000.00. Motion was seconded by Councilman Ross and approved.

Motion was made by Councilman Noble, seconded by Councilmember Bryant and approved to adopt a Resolution that would waive the requirements of K.S.A.75-1120a (a) for the year 2018. This statute relates to the generally accepted accounting principles (GAAP) in the preparation of financial statements and reports.

Motion was made by Councilman Robinson that Public Works Superintendent Taylor be authorized to purchase Klenphos for the water system at a cost of $3,800.00. Motion was seconded by Councilman Ross and approved.

Discussion was held concerning the tall weeds growing around the pond that is located in Lakeland Subdivision. Chief Call has talked to Eldon Roberson about this matter and they will be following up on several options to taking care of these tall weeds.

Chief Call is still trying to determine what to do with the old patrol car. He has posted the car on several websites but as of today, no one has expressed interest in the car.


Regular session August 20, 2018 cont’d.


At the last meeting a local resident was present and asked whether or not a shock collar is an acceptable restraint if they are with their dog in their front yard. Council discussed this matter with City Attorney Luckman and Chief Call and all agreed that a shock collar is not a proper restraint and they asked Call to get in contact with this resident and advise her of this decision.

Councilman Robinson asked Public Works Superintendent Taylor the status of making the necessary repairs to the leaking water valve at the intersection of Highway 24 and Sage. Taylor indicated that he has purchased a new tool that will be used to fix this leak this week.

A letter has been received from KDHE – Bureau of Water providing information on the Kansas Public Water Supply Loan Fund. No action was taken.

An inquiry was made about a property owner that is developing his property in close proximity to the force main for the sewer system. City Attorney Luckman advised that the city needs to determine the easement boundary line as soon as possible. Public Works Superintendent Taylor will contact City Engineer Cox about this matter. Council was also made aware that the property owner has questions about the development of this land. Luckman indicated that he needs to obtain a Special Use Permit and that if he or his attorney gets in contact with him, he will explain this process with them.

Councilman Robinson confirmed that Chief Call or Public Works Superintendent Taylor will follow up on the options discussed earlier in regards to the tall weeds growing around the pond that is located in Lakeland Subdivision. They indicated that they will follow up on this matter.

Councilmember Bryant announced that the Silver Lake Public School Foundation is having a fundraiser at Chipotle on Tuesday, August 21st between 4:00 P.M. and 8:00 P.M. Chipotle will donate 50% of the proceeds during this time frame to the Silver Lake Public School Foundation.

Councilmember Bryant told council that she will not be able to attend the meeting scheduled for September 5, 2018.

Mayor Smith told council that he will not be able to attend the meeting scheduled for September 17, 2018.

Councilman Robinson told council that he will not be able to attend the meeting scheduled for October 1, 2018.

Mayor Smith told council that on August 17, 2018, Judge Darian Dernovish was sworn in as the newest Shawnee County District Judge. Smith and several employees attended this ceremony.

A request has been received from Silver Lake Bank to release two (2) securities pledged to the City of Silver Lake. The bank has provided information on the security that has been pledged as a replacement.

Council was informed that Silver Lake Bank has graciously provided the city with a check for $5,000.00 to help defray the cost to pave the alley that runs behind the bank. Mayor Smith will write a letter thanking them for assisting with this project.

In November council will discuss a rate increase for water/sewer service. Council will consider upcoming water system improvements when considering an appropriate increase.

The next meeting is scheduled for September 5, 2018 at 5:30 P.M. The following meeting is scheduled for Wednesday, September 17, 2018 at 5:30 P.M.

Regular session August 20, 2018 cont’d


With no further business to come before council, Councilman Ross moved to adjourn the meeting at 6:52 P.M. Motion was seconded by Councilman Noble and approved.


Darlene M. Stadler,
City Clerk