11-16-2015 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

NOVEMBER 16, 2015

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Lease of Site Agreement with SCFD #1

Water/Sewer Rates

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING NOVEMBER 16, 2015


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening November 16, 2015 with Mayor Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

Motion was made by Councilman Ross, seconded by Councilman Noble and approved that the minutes from the last regular session held on November 2, 2015 be approved.

Councilmember Bryant presented the monthly financial report. She commented that everyone has done a good job in curtailing the spending in 2015 as we are under budget.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2314.

Motion was made by Councilman Robinson, seconded by Councilman Ross and approved that the Lease of Site for Communications Facility Agreement with Shawnee County Fire District No. 1 be accepted. This agreement will allow them access to the water tower on Railroad Ave. They need access to this tower for the purpose of erecting and maintaining an antenna so they have a wireless link to the new fire station.

Brief discussion was held concerning a water/sewer rate increase for 2016. This matter was tabled until the next meeting to allow Public Works Superintendent Taylor time to contact Shawnee County Rural Water District No. 2 and obtain more information about an estimated fee for the city to hook onto their system as a backup contingency plan.

Public Works Superintendent Taylor reported that Saia Construction will need an additional $1,650.00 for the concrete project as they have determined that additional concrete is needed for proper drainage.

At the last meeting discussion was held concerning possibly increasing municipal court fines, court costs and diversion fees. At the request of council, Chief Call has gathered information on what other municipalities are charging and provided this information to council. After reviewing this information, motion was made by Councilman Kampsen that an ordinance be drafted increasing court costs to $60.00, of which $20.50 of this is remitted to the State of Kansas for every citation filed with the Department of Motor Vehicles. Motion was seconded by Councilman Noble and approved. City Attorney Luckman noted that he will proceed with a change to the diversion policy to allow for an increase in diversions and Judge Wittman will proceed with an order authorizing an increase in fines. It was noted that all increases will become effective on January 1, 2016.

Mayor Smith reminded council that the Annual Tree Lighting Ceremony is scheduled for December 1, 2015 at 6:30 P.M. This ceremony will be held at the Silver Lake Community Building.

Silver Lake Municipal Court will be held on November 18, 2015 at 5:00 P.M. It is being held a week earlier this month due to the Thanksgiving holiday.

Motion was made by Councilman Noble to recess into executive session with City Attorney Luckman to discuss an attorney-client privileged matter with the regular session to reconvene at 6:10 P.M.  Motion was seconded by Councilmember Bryant and approved.

Regular session November 16, 2015 cont’d. 


The public meeting reconvened at 6:10 P.M.

Motion was made by Councilman Ross to recess into executive session with City Attorney Luckman to discuss an attorney-client privileged matter with the regular session to reconvene at 6:25 P.M.  Motion was seconded by Councilman Noble and approved. City Clerk Stadler was present during the executive session.

The public meeting reconvened at 6:25 P.M.

Motion was made by Councilman Robinson that City Clerk Stadler be authorized to release an employee’s records as requested by the law firm of Frieden, Unrein and Forbes LLP. Motion was seconded by Councilmember Bryant and approved.

Motion was made by Councilmember Bryant to enter into executive session to discuss personnel matters.  Regular session was scheduled to reconvene at 6:45 P.M.  Motion was seconded by Councilman Noble and approved.
 
The public meeting reconvened at 6:45 P.M.
 
Motion was made by Councilman Noble to enter into executive session to discuss personnel matters.  Regular session was scheduled to reconvene at 7:00 P.M.  Motion was seconded by Councilman Ross and approved.
 
The public meeting reconvened at 7:00 P.M.
 
Motion was made by Councilman Noble to approve year-end bonuses for city employees as recommended by City Treasurer Bryant and to designate Thursday, December 24, 2015 as a holiday.  Motion was seconded by Councilman Robinson and approved.
 
Motion was made by Councilman Noble to approve salaries effective January 1, 2016 for city employees as recommended by City Treasurer Bryant.  Motion was seconded by Councilman Ross and approved.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:06 P.M.  Motion was seconded by Councilman Ross and approved.



Darlene M. Stadler,
City Clerk