07-02-2012 Agenda and Minutes - Standard




JULY 2, 2012

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items

2013 Street Repair

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening July 2, 2012 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) Absent: None.

Motion was made by Councilmember Bryant, seconded by Councilman Noble and approved that the minutes from the last regular session held on June 18, 2012 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Linderman that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2207.

Mayor Smith announced that there were three (3) bids received for the 2012 Street Repair Project. After reviewing the bids with City Attorney Hanson, motion was made by Councilman Noble, seconded by Councilman Ross and approved to award the 2012 Street Repair Project to Bettis Asphalt with a bid of $39,704.00. It was noted that this project will include every location included on the bid except for Chilson Road. City Attorney Hanson will proceed with the documents needed for this project.

Chief Call presented the monthly police report. He gave council information on activity for the first half of 2012 and compared them to last year at this time. There has been an increase in activity.

Utility Superintendent Kalcik presented the monthly public works report.

Building/Grounds Superintendent Taylor reported that two (2) of the city mowers are in the shop.

Motion was made by Councilman Noble that Saia Construction be hired to repair the curb in front of Silver Lake Bank with the total cost not to exceed $2,000.00. Motion was seconded by Councilmember Bryant and approved with Councilman Linderman abstaining from the vote. Taylor has talked to a representative from the bank regarding this curb repair and asked that they try to avoid piling snow near this new curb as the salt and sand will deteriorate the concrete.

Utility Superintendent Kalcik reported that in order to repair a water leak on Pottawatomie they had to remove a portion of a driveway and sidewalk in front of a residence. The city normally repairs these with the same material that was removed which in this case was asphalt. The owner of the property would like to replace this with concrete. Motion was made by Councilman Kampsen to authorize the reimbursement of the amount equal to making these replacement repairs with asphalt. The property owner can then use this money to go towards making the repairs in concrete. Motion was seconded by Councilmember Bryant and approved.

City Attorney Hanson reported on progress concerning the visibility issue at the intersection at US 24/Railroad Street and Thomas Rd. The Kansas Department of Transportation is currently working on a traffic engineering report for the location.

Councilman Kampsen had a resident tell him that he appreciated a city employee calling him to let him know that his water bill reading was very high and that he could possibly have a leak.

Regular session July 2, 2012 cont’d.

A resident has also suggested to Councilman Kampsen that the city add a “frequently asked questions” page to the city website. Council thought this was a good idea and asked city employees to start a list of questions to add to this page.

Mayor Smith reminded council when fireworks may be lawfully discharged within the corporate limits of the City. He also discussed police coverage for this holiday.

Councilman Linderman updated council on the legislative redistricting changes that have been made recently.

Councilman Ross mentioned some police activity in Rossville involving a game being played by kids in the community. Chief Call has already been made aware of this activity.

Councilmember Bryant asked Utility Superintendent Kalcik if he has talked with the manager of Heritage Court Apartments about the drop off in the street near the driveway entrance. Kalcik indicated that they have contacted him and he will have this problem included in the patching portion of the 2012 Street Repair Project.

Mayor Smith told council that if they are not already subscribing to the League of Kansas Municipality News Letter, they should do so as it is very informational. They can sign up on the league website.

Mayor Smith discussed the upcoming budget preparation timeline. City Accountant Annette Fiedler will be at the next meeting with a draft budget.

The city has received the County Clerk’s budget information for the 2013 Budget. This information includes the final assessed valuation from November 1, 2011.

Utility Superintendent Kalcik and Building/Grounds Superintendent Taylor recently met with PEC Engineers to get an update on the Upgrade/Replacement of Pump Stations #1 and #2 Project.

Mayor Smith reminded council that the next meeting is scheduled for July 16, 2012 at 5:30 P.M.

With no further business to come before council motion was made by Councilman Noble, seconded by Councilman Ross and approved that council adjourns at 6:30 P.M.

Darlene M. Stadler,
City Clerk