08-01-2016 Agenda and Minutes - Standard




AUGUST 1, 2016

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items:

Water Tower Maintenance

Certificates of Deposit Matures at Silver Lake Bank

Order of Public Nuisance Violation

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening August 1, 2016 with Mayor Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on July 18, 2016 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given no. 2337.

Councilman Kampsen entered the meeting at 5:36 P.M.

Jake Dugger, Water System Consultant with Utility Service Group, presented council with information on a Maintenance Program for the city’s water tower. His company inspected the water tower in 2014 and he would like to propose a maintenance agreement in which Utility Service Group would, according to the annual agreement, assume responsibility of all maintenance of the tower, spreading the costs involved over several years, with no interest. An agreement like this also avoids a large one-time expense when the tower needs painting and keeps the tower in excellent condition. It also shifts responsibility and risk to Utility Service Group. Following a discussion and question and answer period council directed Mr. Dugger to do an inspection of the tower and present them with a proposal for such an agreement.

Motion was made by Councilmember Bryant that the Certificate of Deposit maturing at Silver Lake Bank on August 2, 2016 be renewed for a term of eight (8) months at an interest rate of .40 percent and that the Certificate of Deposit maturing at Silver Lake Bank on July 27, 2016 be renewed for a term of twenty one (21) months at an interest rate of .90 percent. Motion was seconded by Councilman Kampsen and approved.

City Attorney Luckman presented council with an Order of Violation for property at 603 Center Drive that is in violation of city code. He explained this is the first step in the process to bring the property into compliance. After review of the steps to complete the process, it was moved by Councilman Noble and seconded by Councilman Ross to proceed serving this Order of Violation.

City Attorney Luckman presented council with a draft resolution regarding by-laws of the City of Silver Lake Housing Authority since the original by-laws cannot be found. He asked City Clerk Stadler, Councilmember Bryant and a representative of the Silver Lake Housing Authority to provide him with the information needed so he can present the resolution at the next council meeting for approval.

After discussion of easements on the lot that adjoins Lift Station No. 2, and possible problems with city access to the Lift Station should this lot be sold, the council decided to explore the possibility of purchasing the adjoining lot.

Chief Call presented the monthly police report.

Public Works Assistant Smith presented the monthly public works report

Regular session August 1, 2016 cont’d.

Public Works Assistant Smith informed council of complaints surrounding obstructions lowering visibility at the intersection of Highway 24 and Thomas Road to the East. After a brief review of actions taken in the past by the city, costs involved in an attempt to improve visibility at that intersection and outcomes of these past actions, council requested Chief Call to visit with the owner of the property adjoining this intersection about complaints from residents requesting his help in resolving ongoing issues related to this location.

Public Works Assistant Smith responded to council’s request for an estimate to connect with Rural Water District #2 as a back-up in the event of an emergency affecting the city’s ability to provide water to residents. Water District #2 has provided an estimate of $15,000 for all costs associated with the connection plus a monthly $200.00 minimum water fee. Additional water would be billed at a rate of $3.50 per thousand gallons. After discussion, council requested Rural Water District # 2 to provide the city with a contract for council to consider.

Chief Call reported that Pride Movie Night will feature “Little Rascals” on August 12 (at dark) in the street on the east side of the library. The police department is working out ways to block off the street for the safety of residents. The city has donated money to help sponsor this event.

Chief Call reported that August 16th is the first day of school. The city will be painting crosswalks and testing the school lights prior to this date.

Chief Call also outlined arrangements for providing security to USD #372 for the 2016 Football Season.

Chief Call informed council members of several complaints received recently, involving violations to city ordinances and his attempts to help resolve these problems.

Mayor Smith reminded council that the next meeting will be held on August 15, 2016 at 5:30 P.M. The Budget Hearing will be held at 5:30 P.M. The following two (2) meetings will be held on Wednesday, September 7 (due to Labor Day) and September 19 at 5:30 P.M. Mayor Smith informed council that he would be unable to attend either of these meetings. He suggested that council could change the September 19 meeting to Wednesday the 21st so Councilmember Bryant would not have to conduct two meeting in a row. No action was taken.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:25 P.M.  Motion was seconded by Councilman Ross and approved.

Janie Kay Gowin
Assistant City Clerk