04-15-2013 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

APRIL 15, 2013

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

2013 Ball Diamond Donations – 5:40 PM

Lift Station Project

2013 Street Repair Project

Certificates of Deposit Matured on April 10, 2013 & April 14, 2013

Appoint Proxy for Tri-County Drainage District No. 1

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING APRIL 15, 2013

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening April 15, 2013 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, David Linderman, Tom Noble, Larry Ross (4) Absent: Nancy Bryant (1).

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on April 1, 2013 be approved.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Kampsen that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, David Linderman, Tom Noble, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2232.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Mike Burton, a representative from the American Legion was present to discuss donations for 2013 ball diamond upkeep. Mr. Burton announced that last year the local team ended the season with a 24 – 9 winning record and placed 4th in the state. The team this year will consist of 14 players. He explained how they would use the donation this year. Motion was made by Councilman Noble that $2,000.00 be donated to the American Legion for ball diamond upkeep. Motion was seconded by Councilman Linderman and approved.

Danny & Wendy Madere, representatives from the Silver Lake Ball Association were present to discuss donations for 2013 ball diamond upkeep. They presented a list of items that they plan to purchase with the donation this year. This list included batting helmets, several pitching machines and pitching rubber. They also noted that they are in the process a creating a board to oversee this association along with having bylaws drafted. There are 145 children participating this year. Motion was made by Councilman Ross that $2,000.00 be donated to the Silver Lake Ball Association for ball diamond upkeep. Motion was seconded by Councilman Kampsen and approved.

Utility Superintendent Kalcik reported that the Pre-Construction Conference for the Sewer System Improvements Project has been held and the project is scheduled to start sometime between the middle of May and first of June.

Mr. Russell McAbee was present and asked council to consider asphalting the alley behind his apartments located at 315 W. Railroad. He said this alley is used heavily by the tenants of these apartments and others in this area. Mayor Smith explained that alleys are not a high priority if there are streets that are needing improvements and according to the list that Utility Superintendent Kalcik has prepared for this year, there are streets that need repaired and asphalting this alley is not on the list. Mayor Smith also explained that due to budget cuts on the state level, the city is not receiving as much highway repair money as in the past and the city may see additional cuts in the future. This makes it difficult for the city to complete the needed street repairs as funds are limited.

Discussion was held concerning the 2013 Street Repair Project. Utility Superintendent Kalcik presented a list of streets for council to consider for this project. Kalcik and City Attorney Hanson will begin preparation of the bid documents. In regards to the street sweeping that was included on this list, it was decided that at this time, the streets will not be cleaned. City Attorney will also prepare bid information for the drainage issue at the intersection of Lake and Rice.

Regular session April 15, 2013 cont’d.


Motion was made by Councilman Linderman that the Certificates of Deposit that are maturing this month at Silver Lake Bank be renewed for terms of seven (7) months. Motion was seconded by Councilman Noble and approved.

Motion was made by Councilman Noble, seconded by Councilman Linderman and approved that David Stadler be appointed to vote for the City of Silver Lake at the annual meeting to elect supervisors for Tri-County Drainage District No. 1.

Building/Grounds Superintendent Taylor presented an estimate from Terminix to provide a preventative maintenance agreement for the Silver Lake Community Building. Taylor was asked to obtain additional estimates for this service. He will also get estimates for the spraying of pesticides.

The city has received a letter from the Kansas Department of Transportation advising that they are now taking applications for its Geometric Improvement Program. This is a highway construction program intended to improve geometric deficiencies on state highway systems within city limits. Utility Superintendent Kalcik reported that the city engineer will assist with the preparation of an application for this program at no cost to the city if they are able to use information that is already included in the city drainage report. Council authorized PEC to proceed with this project.

Utility Superintendent Kalcik and Building/Grounds Superintendent Taylor will be attending the Stage 2 Disinfection Byproducts Compliance Workshop being held tomorrow at Prairie Band Conference Center.

Chief Call updated council on ongoing concerns about the Highway 24 crosswalks. He has talked to the Shawnee County Sheriff’s Department and the Kansas Highway Patrol about assisting the city with enforcing these school zones. He also mentioned a conversation he had with representatives from KDOT about these zones.

Chief Call reminded council that the D.A.R.E. Graduation will be held at 1:30 P.M., April 18, 2013. This graduation will be held at the high school. Mayor Smith will be speaking at this graduation.

On April 25, 2013, Fed Ex is bringing a truck driving simulator to the Silver Lake High School. This simulator is used to teach safe driving tips. The Kansas Highway Patrol seat belt demo machines will also be on site along with Operation Lifesaver, an informational program that offers educational material on highway-rail crossings. He noted that this event is open to the public and will be held from 9:00 A.M. to 3:00 P.M.

Chief Call also reminded council that National Prescription Drug Take-Back Day will take place on Saturday, April 27, 2013. He will be available at Silver Lake City Hall from 10:00 A.M. to 2:00 P.M. to collect these drugs.

At the last meeting Chief Call reported that the grill lights on the patrol car are not working properly. He was going to take the car to 911 Custom in Overland Park so they could make the necessary repairs but they were able to give Chief Call instructions over the phone and he was able to make the necessary repairs.

Midwest Radar certified the radar units on April 9, 2013.

The city has received a request for a variance to the fence height requirement on property located at 304 Railroad. This request has been made by David Bahm, President of Eagle Storage, Inc. The public hearing to address this request has been scheduled for 7:00 P.M., May 9, 2013 at Silver Lake City Hall.

Regular session April 15, 2013 cont’d.


The League of Kansas Municipalities is offering training for Councilmembers on May 10th and May 11th. Mayor Smith encouraged council to attend this training if possible.

The council read a nice thank you note for the donation that the city made to the Silver Lake Easter Egg Hunt.

On April 17, 2013 Mayor Smith will be reading books to the children at the library to celebrate National Library Week.

Utility Superintendent Kalcik and Building/Grounds Superintendent Taylor attended the 2013 Spring Mosquito Workshop that was held in Ottawa on April 4, 2013. This workshop was sponsored by the Van Diest Supply Company.

Mayor Smith reminded council that the next meeting is scheduled for May 6, 2013 at 5:30 P.M. He noted that he would not be able to attend this meeting. The following meeting will be held on May 20, 2013 at 5:30 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:45 P.M. The motion was seconded by Councilman Ross and approved.



Darlene M. Stadler,
City Clerk