09-21-2020 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

SEPTEMBER 21, 2020

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

City Engineer Pat Cox

Nomination for the Planning Commission and Zoning Board

Shawnee County Cares Act

Meals on Wheels


****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes

REGULAR SESSION MONDAY EVENING SEPTEMBER 21, 2020

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening September 21, 2020 at 5:30 PM with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Heath Robinson, Tom Noble, Brad Bryant (3). Absent: Tim Kampsen, Larry Ross (2) Also present were City Attorney Luckman, Public Works Utility Superintendent Smith, Police Chief McCune, Clerk Brown, and Assistant Clerk Beam.

Representatives of Eagle Storage were here to discuss their plans for a property on Chilson. The representatives of Eagle Storage gave a presentation and answered questions from the Council about the property. Discussion was had on what permits have been turned in and what the procedure is for those permits to get approved. Discussion was also held on what the zoning of the property is and the process to change the zoning if needed. The representatives of Eagle Storage would like permission to move forward with the plans and permits they have presented council.

Councilmember Bryant moves that Council recess into executive session for 10 minutes and reconvene the meeting at 6:17 p.m. in the conference room at City Hall located at 218 West Railroad in Silver Lake, Kansas. For the purpose of attorney-client privilege in order to protect the privacy of the parties. The purpose of the executive session is for legal matters.

Councilmember Bryant further moves that Mayor Mack Smith and City Attorney Luckman join the executive session to aid the Council in their discussion. Motion was seconded by Councilmember Robinson and with no further discussion motion carried.

Regular Session reconvened at 6:17 p.m.

Council would like to table the conversation of the property on Chilson to the next meeting on October 5th, 2020. The representatives of Eagle Storage said they would attend that meeting as well to answer any questions.

Motion was made by Councilmember Noble and seconded by Councilmember Bryant that the minutes from the last regular session on September 9, 2020 be approved.

Claim vouchers in the amount of $5017.68 were submitted to council for appropriation. An Ordinance entitled "An Ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Heath Robinson, Tom Noble, Brad Bryant, (3) NAY: None. With no further discussion Ordinance was declared passed and was given No. 2470.

David Miller was presented to Council to fill the vacant spots on the Planning Commission and the Zoning Board. This person must live in city limits and will need to serve on both boards. Mayor Smith proposed that Council appoint David Miller to the Planning Commission and Zoning Board. After consideration by Council, motion was made by Councilmember Noble to approve David Miller for the committees. Motion was seconded by Councilmember Robinson and with no further discussion motion was approved.

Shawnee County Sparks committee has sent the City information for the Shawnee County Cares Act. It is a reimbursement program for Covid related expenditures. Council directs the clerk to fill out the requested documents.

Council reviewed the Facility Use Agreement received from Meals on Wheels, Inc. This agreement allows
them to use the community building for the Senior Nutrition Program. Motion was made by Councilmember
Regular session September 21, 2020 cont’d.


Noble, seconded by Councilmember Robinson and approved that this agreement be accepted.

Public Works Utility Superintendent Smith was asked by a Land Developer if Council would consider splitting the cost of the Water/Sewer extension and hookup for a lot that is being developed on Lakewood. After discussion Council decided not to split the cost. The reason being it would set a precedent for any future land developments and the City won’t always have the funds to cover this cost.

Public Works Utility Superintendent Smith mentioned he would like to talk about auto read meters at the next meeting. Council was concerned about having enough time to present the meters at the next meeting.

Discussion was held on the court and council meeting dates for 2021. One date for a council meeting conflicts with a court date. Council decided to move this Council meeting to Thursday July 8th, 2021 at 5:30.

Some local residents would like to use the Community Center on Tuesdays at 1:30. Council said they could use the center as long as they clean up when they are done; they would only need to pay the key deposit fee.

Jason’s Deli did a fundraiser in July for First Responders. The Silver Lake Police Department received a $50.00 dollar check from the fundraiser.

Councilmember Robinson was approached by a citizen that is interested in the contract the City and Lions club has for the softball diamond. Discussion was held on who owns the softball diamond and who the contact person is. The citizen may need to talk with the Lions Club.

Mayor Smith inquired about the crack seal that is left to be done for the street project. Public Works Utility Superintendent Smith said he would call Sunflower and get a timeline of when they think they will get this done.

The next meeting is scheduled for October 5, 2020 at 5:30 P.M. and October 19, 2020 at 5:30 P.M. As always, councilmembers were advised to please let the clerk know if they be unable to attend these meetings.

Councilmember Noble moves that Council recess into executive session for 3 minutes and reconvene the meeting at 7:00 p.m. in the conference room at City Hall located at 218 West Railroad in Silver Lake, Kansas for the purpose of a nonelected personnel matter in order to protect the privacy of the parties.

Councilmember Noble further moves that Mayor Mack Smith, Police Chief McCune and Clerk Brown join the executive session. Motion was seconded by Councilmember Robinson and with no further discussion motion carried.

Regular Session reconvened at 7:00 p.m.

Councilmember Bryant made motion to give Part-time police officer Gage Steckel a pay raise of .50 cents per hour effective September 21, 2020. The Motion was seconded by Councilmember Noble and approved by all voting AYE (3).

With no further business to come before council, Councilmember Noble moved to adjourn the meeting at 7:03 P.M. Motion was seconded by Councilmember Robinson and with no further discussion motion was approved.

Michelle Brown,
City Clerk