07-21-2014 Agenda and Minutes - Standard




JULY 21, 2014

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items:

2015 Budget

Request to Use City Hall

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening July 21, 2014 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, David Linderman, Tom Noble, Heath Robinson (4) Absent: Tim Kampsen (1).

Motion was made by Councilman Robinson and seconded by Councilman Noble that the minutes from the last regular session held on July 7, 2014 be approved as written.

Councilmember Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Bryant and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, David Linderman, Tom Noble, Heath Robinson (4) NAY: None. Ordinance was declared passed and was given No. 2271.

Discussion was held concerning finalizing the Pump Station #1 and #2 Rehabilitation Project. Engineer Darby was present to discuss issues concerning a trash bin that had been included in the original plans but did not fit when they tried to install it. He has met with Walters Morgan Construction, Inc. and they have indicated that a fee of $8,500.00 would be charged if they come back and install this trash bin. Several members of council expressed concerns as to why this trash bin did not fit as designed. At a recent meeting with Mayor Smith, City Attorney Luckman, Public Works Superintendent Taylor and Engineer Darby, it was decided that they would recommend to council that this trash bin not be installed as Darby feels the systems will work just fine without it and Public Works Superintendent Taylor concurred. Darby indicated that it is possible that the trash bin could be returned. After discussion, motion was made by Councilman Linderman to proceed with the Certificate of Completion for the project along with the final change order with the trash bin being excluded from the project. Motion was seconded by Councilman Robinson and approved.

Motion was made by Councilmember Bryant to approve the written request received from P.E.O. Organization to use the community building for an upcoming meeting. Motion was seconded by Councilman Linderman and approved. The fees for this event will be waived as this is a non-profit educational organization.

City Accountant Nick Novelly was present with a draft copy of the 2015 Budget. He has incorporated the changes that were discussed at the last meeting and then council made several other changes in an effort to avoid a large mill levy increase. Novelly will prepare the final budget which will include the discussed changes. The Notice of the Budget Hearing will be published in the newspaper with the 2015 Budget Hearing being scheduled for August 18, 2014 at 5:30 P.M.

Chief Call updated council on recent repairs made to the 2007 patrol car.

Chief Call is in the process of obtaining bids for a new patrol vehicle. The 2015 vehicles are now in production and once he places his order it will only take a couple of months to get the vehicle.

Council was advised that Officer Ashcraft recently suffered an off-duty injury. Chief Call anticipates that he will return to duty sometime in August.

Chief Call updated council on an incident that occurred in Silver Lake in 2013.

Regular session July 21, 2014 cont’d.

Public Works Superintendent Taylor reported that the 2014 Street Repair Project has been completed.

Councilmember Bryant told council that she would like to see the city give newly hired Public Works Assistant Willie Smith a wedding gift as his wedding was held this past weekend. After discussing gift options, motion was made by Councilman Noble that the city cover the time that Smith was unable to build up to be off for his honeymoon. Motion was seconded by Councilman Linderman and approved.

The Kansas Department of Transportation will be holding local consult discussions to find out the needs and priorities of Kansas communities. After discussion it was agreed that Mayor Smith will not attend this meeting as the city has no concerns to address at this time.

Mayor Smith reminded council that the next meeting is scheduled for August 4, 2014 at 5:30 P.M. The following meeting will be held on August 18, 2014.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:05 P.M.  Motion was seconded by Councilman Linderman and approved.

Darlene M. Stadler,
City Clerk