01-07-2019 Agenda and Minutes - Standard




JANUARY 7, 2019

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items:

Request to Vacate Road Easement - David Bahm, Eagle Storage, Inc.

Request for Floodway Fringe Fill - David Bahm, Eagle Storage, Inc.

Review Weed Violation Letter

Maintenance Agreement for Copy Machine

Proposal for Audit/Budget Services

Certificate of Deposit Matures on January 5, 2019

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening January 7, 2019 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

Silver Lake Resident Kenneth Wade was present to provide council with information on federal funds that may be available that could assist with making improvements to the lake in Silver Lake. Mayor Smith indicated that the lake has many owners making it difficult to do anything with it. Mr. Wade left information for council to review and told them to contact him if they need further information.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on December 17, 2018 be approved.

Councilmember Bryant presented the monthly financial report. She commented that everyone did a good job in curtailing spending in 2018 as we came in under budget.

Claim vouchers in the amount of $7,015.97 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Bryant and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2414.

David Bahm has presented the city with a letter of request to vacate a road easement located on land that he has purchased on Chilson Rd. City Attorney Luckman explained that the city may not be empowered to vacate this road as it was originally dedicated as a county road. He recommended that Mr. Bahm contact the county about this matter. City Attorney Luckman noted that should the county indicate that the city is responsible for vacating this road, council will consider this request again. An ordinance would have to be considered as part of the process of vacating a road easement.

David Bahm also presented a letter/application advising that the Kansas Department of Agriculture has granted approval for the placement of fill in the floodway fringe that is located on property that he recently purchased on Chilson Rd. He indicated that other than placement of fill, no other work will be done to the property at this time and no change in use of zoning will occur. Discussion was held concerning whether or not flood zone requirements have to be met after the property is brought up to the required elevation. Public Works Assistant Smith will follow up on this question. Council told Mr. Bahm that prior to any approval given to development on this property, the city needs to know the intended use of the property, a site plan needs to be submitted along with the submission of any studies or plans relevant to the use of the property. Motion was then made by Councilman Noble, seconded by Councilman Robinson and approved that this application be tabled until such time all the required information has been provided to the city.

Motion was made by Councilman Noble that a weed notice be sent to the owner of the property that surrounds the pond located near South Rice Road as there is various weeds, foliage and other overgrowth on this property. This property owner will have ten (10) days to vacate the nuisance or request a hearing before the governing body of the City. Motion was seconded by Councilman Ross and approved.

Motion was made by Councilmember Bryant to approve the copy machine service agreement with Logan Business Machines. Motion was seconded by Councilman Noble and approved.

Motion was made by Councilman Noble that the proposal for audit/budget services received from Reese & Novelly, P.A. be accepted. Motion was seconded by Councilman Kampsen and approved.

Regular session January 7, 2019 cont’d.

Motion was made by Councilmember Bryant that the Certificate of Deposit maturing at Silver Lake Bank January 5, 2019 be renewed for a term of thirteen (13) months at an interest rate of 2.55 %. Motion was seconded by Councilman Robinson and approved.

Chief Call presented the monthly police report.

Council was provided with a copy of the Silver Lake Municipal Court dates for 2019. It was noted that court will be held on the first Wednesday of every month. On September 4, 2019, court will be held at 5:00 P.M. and the council meeting scheduled for that day will be held at 7:00 P.M.

Public Works Assistant Smith presented the monthly public works report. Smith also mentioned that the clothes dryer at the shop is no longer working. Council directed Smith to purchase a new dryer as needed.

The city has received a complaint about a residence on Railroad Ave. that has furniture in front of it and lots of trash sitting around the property. Chief Call noted that he has talked to the tenant of this property and they are working on getting these nuisances cleaned up.

Motion was made by Councilman Noble that the DARE materials needed for the upcoming classes be ordered with the price not to exceed $2,000.00. Motion was seconded by Councilman Ross and approved.

Chief Call reported that the new rifles that council recently approved for purchase have been delivered but he is still waiting for the shotguns.

Councilman Noble mentioned that there are some very good articles in the Kansas Government Journal this month.

Councilmember Bryant told council that she will be unable to attend the January 23, 2019 meeting.

Motion was made by Councilman Noble to enter into executive session at 6:41 P.M. to discuss a personnel matter. Regular session was scheduled to reconvene at 6:51 P.M. Motion was seconded by Councilman Ross and approved. City Clerk Stadler was present during this executive session.

The public meeting convened at 6:51 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:51 P.M. Motion was seconded by Councilman Ross and approved.

Darlene M. Stadler,
City Clerk