02-07-2022 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

February 7, 2022

5:30 P.M.

ORDER OF BUSINESS MEETING

Pledge of Allegiance

Appointment of New Council Member

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

1.      CD 5279 Reinvestment

2.      Nomination for the Zoning Board

3.      Silver Lake After-Prom

4.      Water Tower Proposal

5.      Monthly Police Report

6.      Monthly Public Works Report

****PLEASE NOTE:  This agenda is subject to additions or changes as may

                                      be necessary.   

Minutes

 

REGULAR SESSION

Monday, February 7, 2022

 

The Governing Body of the City of Silver Lake met in regular session at City Hall on Monday evening February 7, 2022, at 5:30 PM with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Brad Bryant, Jake Fisher, Heath Robinson, and Larry Ross (4). Also present was City Attorney Todd Luckman, Public Works Superintendent Willie Smith, Police Chief Marc McCune, City Clerk Liz Steckel, and Assistant Clerk Marie Beam.

 

Mayor Smith opened the meeting by thanking all the residents present for their interest in the open Council position.  Mayor Smith and Council President Robinson interviewed all interested applicants and they were very impressed by all.  Mayor Smith nominated Steve Pegram for the position.  Councilmember Ross made a motion to approve the nomination.  The motion was seconded by Councilmember Robinson and passed.  Mayor Smith administered the Oath of Office to Steve Pegram, at which point Council sat at full membership (5).  Mayor Smith then appointed Councilmember Pegram to be the Park Commissioner. Council approved the appointment.

 

For public comments local residents Ashley Hanson, Sandy Lee, Hannah White and Myranda Lowe were present to discuss their concerns about the Silver Lake Police Department.  Their concerns included hiring procedures, police presence in town, crosswalk safety and supporting local businesses.  Mrs. Lowe provided Council with a quote for installing flashing crosswalk signs.

 

Tom Noble was present to let Council know that the Eastern Star would like to purchase new toilets to be installed in the Police Station.  The toilets will be installed by the City Maintenance Staff.

 

A motion was made by Councilmember Ross to approve the minutes of the January 19, 2022 meeting as written.  After a discussion the motion was seconded by Councilmember Robinson and carried.

 

Councilmember Bryant presented the monthly financial report.

 

Claim vouchers in the amount of 101242.26 dollars were submitted to the Council for appropriation. An Ordinance entitled "An Ordinance Appropriating Money to Pay Certain Claims" was introduced. A motion was made by Councilmember Ross and seconded by Councilmember Robinson that said Ordinance be accepted as read and was then placed on final passage by a roll call of the following vote: AYE: Brad Bryant, Jake Fisher, Steve Pegram, Heath Robinson, and Larry Ross (5) NAY: None. With no further discussion, Ordinance was declared passed and was given No. 2518.

 

Councilmember Robinson made a motion that a Certificate of Deposit that matured at Silver Lake Bank on February 5, 2022, be reinvested with Stockgrowers State Bank for a term of nine (9) months at an interest rate of .5%.  The motion was seconded by Councilmember Pegram and approved.  The interest earned from this CD is applied to the Waterworks Fund.

 

Two nominees for the Board of Zoning Appeals were present.  Mayor Smith plans to talk to both individuals and make a recommendation at the next meeting.

 

The Silver Lake After Prom Fundraising Chair sent a letter to Council requesting donations.  Councilmember Bryant made a motion that was seconded by Councilmember Pegram to donate 500 dollars.  The motion passed with all ayes.

 

A maintenance plan for one of the water towers was presented to Council.  Council would like an additional proposal and more time to review both.  The discussion is to be tabled to the next Council Meeting.

 

Attorney Luckman advised Council that a new rule has been established about the American Rescue Plan Funds that there are no audit requirements if the amount is under 10 million dollars.

 

Police Chief McCune presented the Monthly Police Report.  Chief McCune requested to purchase new Body Cams for his officers.  Councilmember Ross made a motion to purchase the cameras not to exceed 2500 dollars.  The motion was seconded by Councilmember Robinson and passed.

 

Public Works Utility Superintendent Smith presented the Monthly Public Works Report.  Superintendent Smith requested 4500 dollars to repair a sheetrock issue at the Police Station.  Council member Ross made a motion to approve the request not to exceed 4500 dollars to be paid out of the Capital Improvement Fund.  The motion was seconded by Councilmember Robinson and passed.  Smith let Council know that the Police Station gutters will need to be replaced in the near future.  Local Business Owner Melinda Field requested that we look for local contractors.  Superintendent Smith requested to purchase chemicals for water treatment.  Councilmember Robinson made the motion to make the purchase for 5500 dollars.  The motion was seconded by Councilmember Fisher and approved.  A motion was made by Councilmember Ross to purchase requested water parts for 5000 dollars.  Councilmember Pegram seconded the motion and the motion passed.  Smith is working on bids for a replacement Salt and Sand Shed.  Smith is also planning to present roofing bids for storm damage repairs at the next Council Meeting.  Public Works Utility Superintendent Smith requested to attend online training on February 8 & 9, 2022.  Council directed Smith to attend the training.

 

City Clerk Steckel informed Council of a request by Ross Cobb on behalf of the Lions Clubs to use the Community Center on Monday February 21 from 6:30 to 8:00 p.m. at no cost.  Council directed Mrs. Steckel to approve the request.  City Clerk Steckel told Council that she is planning to schedule headshots with a student photographer to be used on the City’s new website.  Mrs. Steckel also asked Council to check to be sure their contact information was correct.  Councilmember Ross asked City Clerk Steckel if there has been any progress on the City’s new logo.  She hopes to have something by the next meeting.

 

Councilmember Fisher reported on the Housing Authority Meeting that he attended.  A new group has been hired to do maintenance.  The Housing Authority plans to meet quarterly going forward.

 

Councilmember Robinson requested information on police coverage of the school in the mornings and afternoons.  Chief McCune reported his normal schedule.

 

The next meeting is scheduled for Monday, February 21, 2022, at 5:30 PM. The following meetings are scheduled for Monday March 7, 2022, at 5:30 PM, and Monday, March 21, 2022, at 5:30 PM.  Municipal Court is scheduled for Wednesday, March 2, 2022. 

 

Mayor Smith reminded Council to inform City Clerk Steckel if they would like to attend the Silver Lake Education Foundation Breakfast.  Mayor Smith informed Council that he has begun meeting with Silver Lake Superintendent Brad Womack for the purpose of discussing big picture plans. Mayor Smith intends to keep Council informed on the progress of these plans.  Mayor Smith recommended Local Resident Tom Noble to be the at large member on the Housing Authority.  Council approved the recommendation.

 

Superintendent Smith told Council that the new doors for City Hall and the Police Station should be in at the end of next week.

 

With no further business to come before Council, Councilmember Ross moved to adjourn the meeting at 6:23 PM. Councilmember Robinson seconded the motion and the motion carried.

 

Marie Beam, Assistant Clerk