05-07-2018 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 7, 2018

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

2018 Ball Diamond Donations – 5:40 P.M.

2018 Street Repair Project

Proposal from Inland Potable Services, Inc.

Appointment of City Employees

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MAY 7, 2018

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 7, 2018 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (5) Absent: None.

A Silver Lake resident was present to discuss the discharging of fireworks within the city limits of Silver Lake. Chief Call briefly discussed this matter and advised that at the June 4, 2018 meeting a resolution will be adopted authorizing the dates and times for the discharging of fireworks. This resident also mentioned to Chief Call that there are several vehicles parked on Gemini Street that are in violation of city code. Call will follow up on this matter.

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on April 16, 2018 be approved.

Councilmember Bryant presented the monthly financial report.

Claim vouchers in the amount of $16,962.78 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Bryant and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2394.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Mike Burton, a representative from the American Legion was present to discuss 2018 ball diamond donations. This year the American Legion team will consist of 13 participants. Burton updated council on anticipated purchases for this year and also noted that repairs need to be made to the scoreboard. After consideration by council, motion was made by Councilmember Bryant that $2,500.00 be donated to the American Legion for ball diamond upkeep. Motion was seconded by Councilman Ross and approved. A possible donation to the Silver Lake Ball Association will be considered when a representative is present to make a request.

Motion was made by Councilman Robinson to award the 2018 Street Repair Project to Bettis Asphalt & Construction, Inc. at a bid price of $69,771.00 for the original bid and $10,740.00 for the addenda modifications and additions. Motion was seconded by Councilman Ross and approved. The Agreement and Notice of Award will be issued for this project.

At the last meeting Public Works Superintendent Taylor presented a proposal from Inland Portable Services, Inc. for visual inspection of the interior and exterior of the newer water tower. Council had approved this bid last year but the company was not in this area to perform these services. City Attorney Luckman has reviewed this proposal as requested by council and has no problems with it. Motion was then made by Councilman Robinson, seconded by Councilman Noble and approved that this proposal be accepted.

Motion was made by Councilman Noble that the resignation of Part Time Police Officer Ed Nelson be accepted effective immediately. Motion was seconded by Councilmember Bryant and approved.




Regular session May 7, 2018 cont’d.


In accordance with the statutes, Mayor Smith has prepared for council a list of the following names for appointive office to the City of Silver Lake for a one (1) year term: City Clerk – Darlene Stadler; Assistant City Clerk – Michelle Brown; Public Works Superintendent – Ron Taylor; Public Works Assistant – Willie Smith; Police Chief – Randy Call; Full-Time Police Officer – Brad Snyder; Part-Time Police Officer – Doug Ashcraft; Part-Time Light Custodian – Joyce Grimmett; Part-Time Public Works Employee – William Neary; City Attorney – Todd Luckman; Assistant City Attorney – Gary Hanson; City Judge – Darian Dernovish. Motion was made by Councilman Noble, seconded by Councilman Robinson and approved that Mayor Smith’s recommendations be accepted.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report. Councilman Noble asked Taylor when the turtle guards will be removed to eliminate blockage in the influent line at the lagoon. Taylor will contact City Engineer Cox about this matter.

Delta Sweeping Co. swept the city streets today and was able to keep below the fourteen (14) hour limit as set by council.

Motion was made by Councilman Noble, seconded by Councilman Robinson and approved that the salary of Part-Time Public Works Employee William Neary be increased to $13.50 effective immediately.

Public Works Superintendent Taylor has received a complaint about tree limbs over public ways. They are hanging so low they are hitting the school buses. This matter was tabled until City Attorney Luckman is present.

Chief Call mentioned that the DARE Graduations in Silver Lake and Rossville went well. He noted that he will prepare a bill to send to the Rossville Police Department for the hours that Officer Snyder spent teaching the DARE curriculum. Mayor Smith provide council with a copy of the speech he gave at the Silver Lake DARE Graduation.

Chief Call reported that the new patrol vehicle is now in service and working great. Brief discussion was held about what to do with the 2010 patrol car that is no longer being used but no action was taken.

Motion was made by Councilman Noble that the Certificate of Deposit that matured at Silver Lake Bank on April 27, 2018 be renewed for a term of twenty three (23) months at an interest rate of 2.00 %. Motion was seconded by Councilmember Bryant and approved.

The city has received a request for a variance to the side yard setback requirements on property located on Mercury St. This matter was tabled until City Attorney Luckman is present.

Councilman Ross mentioned that the City of Rossville recently experienced some issues with their water system in which the Kansas Department of Health and Environment ordered a boil advisory for their residents. Public Works Superintendent Taylor and Public Works Assistant Smith went to Rossville as a courtesy and Councilman Ross told Taylor that he thought this was a good idea.

Public Works Superintendent Taylor is still looking into the pricing for a 12 volt hand valve exerciser.

Councilman Noble recently was on a committee that was selected by the Silver Lake Scholarship Foundation to review and choose the recipients of the scholarships for 2018.


Regular session May 7, 2018 cont’d.


The next meeting is scheduled for May 21, 2018 at 5:30 P.M. The following meeting is scheduled for June 4, 2018 at 5:30 P.M. Councilmember Bryant will be unable to attend the meeting scheduled for May 21st and Councilman Robinson will be unable to attend the meeting scheduled for June 4th.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:25 P.M. Motion was seconded by Councilman Robinson and approved.


Darlene M. Stadler,
City Clerk