07-03-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

JULY 3, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Item:

2018 Budget – City Accountant Tyler Boxberger

Rental Service Agreement with AmeriPride Services

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING JULY 3, 2017


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening July 3, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

A citizen was present to ask council to consider amending the ordinance that prohibits the riding of lawn mowers on the streets in Silver Lake. He mows numerous lots in Silver Lake and finds it difficult to get around when he has to trailer the mowers to each location. Council updated him on recent discussions on this matter. They explained that due to safety and enforcement issues and the fact that state law prohibits them from being driven on the highway except to cross it, it was their decision not to amend these ordinances. City Attorney Luckman also explained that lawn mowers are not street legal as they do not have lights, safety equipment and required insurance. This resident asked if council would ever consider exempting businesses such as his from the ordinance. Council agreed that this would make the ordinance difficult to enforce.

Motion was made by Councilman Ross and seconded by Councilmember Bryant that the minutes from the last regular session held on June 19, 2017 be approved.

Councilmember Bryant presented the monthly financial report.

Claim vouchers in the amount of $9,247.31 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Robinson that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2366.

At the last meeting City Attorney Luckman was directed to contact Ameripride regarding several clauses council would like added to the agreement that is up for renewal. Council reviewed and approved the letter that Luckman drafted and he will now forward it to Ameripride.

City Accountant Tyler Boxberger presented council with a final draft of the 2016 Audit report. He briefly explained this report and discussed encumbrances. He also stressed the importance of having an up to date Capital Improvement Plan as well as requiring council approval for purchases that exceed $800.00. Also, dividing the cost of city insurance among funds was discussed.

Motion was made by Councilman Noble that the city hire Reese & Novelly to incorporate Quickbooks with the current bookkeeping system at a cost not to exceed $2,500.00. Motion was seconded by Councilmember Bryant and approved.

City Accountant Tyler Boxberger was present to discuss the 2018 Budget. The city employees have provided them with a list of items that each department wanted to include in this budget. They were able to incorporate most of these items into the budget and at the next meeting the final draft will have the exact mill increase. Boxberger will prepare a final draft that includes the discussed changes including salary/health insurance increases and will present it to council at the next meeting. Brief discussion was held concerning health insurance incentives that lower the monthly rates.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report.

Regular session July 3, 2017 cont’d.


A letter has been received from the Kansas Department of Health & Environment regarding our current laboratory service provider. At the last meeting Public Works Superintendent Taylor indicated that they were currently looking for another lab. He updated council on this matter and provided them with information on Pace Analytical Services, Inc. Taylor is currently talking to their representative about providing analytical services to the city.

Public Works Superintendent Taylor asked council if he and Public Works Assistant Smith could switch their work weeks to four 10-hour work days and then take one day off. He would take off on Friday and Smith would take off on Monday. Council had no problem with this as long as the needs of the city are being met.

Public Works Superintendent Taylor has not heard back from Pat Cox with BG Consultants, Inc. regarding the blockage in the influent line at the lagoon.

Councilman Ross reminded Public Works Superintendent Taylor that he needs to repair the street problem at the intersection of Aquarius and Walnut.

Chief Call reported that the officers have completed their forty (40) re-certification hours.

Council was advised that effective July 1, 2017, the fine for seatbelt violations will be increased from $10.00 to $30.00 with no court costs.

Officer Snyder will be attending the upcoming Kansas Juvenile Officer Association’s Conference being held in Lawrence.

Chief Call briefly discussed the hours allowed for the discharge of fireworks today. He will direct the officers on patrol to enforce appropriately.

Councilman Kampsen asked Chief Call to contact K-Tag regarding exempting fees for officers driving the turnpike on official business.

Chief Call reported that the 4th of July holiday parade went well with great attendance.

Mayor Smith asked if there have been any additional problems with dogs at city hall. He was informed that there have been no problems.

A letter has been received from the Kansas Department of Health & Environment advising that the Lead and Copper Sampling Site Plan and Materials Evaluation worksheets have been reviewed and approved.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:40 P.M.  Motion was seconded by Councilman Ross and approved.


Darlene M. Stadler,
City Clerk