08-15-2016 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

AUGUST 15, 2016

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

2017 Budget Hearing - 5:30 P.M.

Ordinance Authorizing an Increase in Tax Revenues for the Budget Year 2017

Resolution Waiving GAAP Requirements

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING AUGUST 15, 2016


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening August 15, 2016 with Mayor Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant (1).

The attention of all present was called to the published notice given for the 2017 Budget Hearing. There was nobody present to question the published 2017 Budget with a mill levy tax rate of 29.365. Motion was made by Councilman Noble, seconded by Councilman Robinson and approved that this budget be accepted as published.

Motion was made by Councilman Noble to adopt an ordinance attesting to an increase in tax revenues for budget year 2017. Motion was seconded by Councilman Ross and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4). Ordinance was declared passed and was given No. 2339.

Motion was made by Councilman Noble, seconded by Councilman Robinson and approved to adopt a Resolution that would waive the requirements of K.S.A.75-1120a (a) for the year 2016. This statute relates to the generally accepted accounting principles (GAAP) in the preparation of financial statements and reports.

A Silver Lake Resident was present to discuss the Order of Violation that was issued for his property at 603 Center Drive. He told council what he has done so far to bring this property back into compliance. He also indicated that he will need additional time as he is currently looking for someone to help him with the remaining violations. Following further discussion and a review of pictures of the property, it was determined that he would like to contest the ordered removal of an accessory structure. City Attorney Luckman will proceed with scheduling a hearing as requested by the property owner.

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on August 1, 2016 be approved as amended.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Robinson that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given no. 2338.

Public Works Superintendent Taylor reported that he has been researching the cost of new meters for the wells. Taylor indicated that they have until December of 2016 to make this change. It has been suggested that along with new meters, council should consider upgrading the well piping at the same time. After discussion, Taylor was asked to get quotes for new meters along with the piping upgrade. These quotes will be reviewed at a future meeting.

Public Works Superintendent Taylor will be getting bids to replace the roof at the park restroom facility due to wind/hail damage earlier this year. He will contact the Silver Lake Lions Club about this roof replacement.

At the last meeting Jake Dugger, Water System Consultant with Utility Service Group, presented council with information on a maintenance program for the city’s water tower. Public Works Assistant Smith reported that Mr. Dugger has prepared a proposal and is ready to present it to council. Mayor Smith noted that the city should have this proposal by noon on the Friday before the meeting he is attending so it can be included in council’s packets for review prior to the meeting.

Regular session August 15, 2016 cont’d.


Public Works Assistant Smith inquired about the wording changes that were made to the minimum call out time for all employees. These changes were approved at the February 15, 2016 meeting. City Clerk Stadler was asked to provide council a copy of this wording change at the next meeting.

Chief Call reported that he has talked to the owner of the property located near the intersection of Highway 24 and Thomas Road about complaints surrounding obstructions lowering the visibility at this intersection. The property owner told Call that he will take a look at this intersection to determine if changes can be made.

Chief Call reported that August 16th is the first day of school.

Chief Call informed council members of several complaints received recently, involving violations to city ordinances and his attempts to help resolve these problems. There has also been some complaints about door bell ringers but he is hoping that with school starting, the problem will stop. He also noted that there has been an increase in stolen trailers.

Discussion concerning a draft resolution regarding by-laws of the City of Silver Lake Housing Authority will be discussed at a future meeting.

Councilman Robinson reported that he has talked to the property owner of the lot that adjoins Lift Station No. 2 about the city wanting to explore the possibility of purchasing this lot. No action was taken.

Councilman Kampsen and Mayor Smith both noted that they appreciate the crosswalks being painted and the school lights being set in preparation of school starting tomorrow.

The council is still waiting for Shawnee County Rural Water District No. 2 to provide them an estimated fee for the city to hook onto their system as a backup contingency plan.

The city has received a letter from the Kansas Department of Agriculture, Division of Water Resources regarding the Non-Accredited Levee Analysis and Mapping Discovery Project.

Mayor Smith mentioned several good articles in the latest issue of the Kansas Governmental Journal.

Mayor Smith reminded council that the next meeting is scheduled for Wednesday, September 7, 2016 at 5:30 P.M. The following meeting will be held on September 19, 2016 at 5:30 P.M. He told council that he will not be able to attend these meetings and that they should let City Clerk Stadler know if they are unable to attend so we are assured a quorum.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:36 P.M.  Motion was seconded by Councilman Ross and approved.



Darlene M. Stadler,
City Clerk