10-18-2021 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

OCTOBER 18, 2021

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items

Conference Call Availability to Public
Plan for Future Police Station
Traffic Ticket Diversion Price Discussion
GovBuilt Website Contract
City Hall Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.

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Minutes


REGULAR SESSION
MONDAY EVENING October 18, 2021

The Governing Body of the City of Silver Lake met in regular session at City Hall and by conference call 1-844-474-0925 passcode 73370940 on Monday evening October 18, 2021, at 5:30 PM with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Brad Bryant, Tom Noble, Heath Robinson, Larry Ross, and George Lambert(via conference call), Absent (0). Also present were City Attorney Todd Luckman, Public Works Utility Superintendent Willie Smith, Police Officer Doug Ashcraft, City Clerk Liz Steckel, and Assistant Clerk Marie Beam.  

For Public Comment, local business owner, Jeff Wooster was present to discuss potential code and zoning violations he has witnessed in the city. The code violations were given to Public Works Utility Superintendent Smith to handle. He will work in conjunction with Police Chief McCune to correct any violations. In regards to the zoning issues, City Attorney Luckman plans to draft a letter to the land owner. It will be presented to Council for approval at the next meeting before being mailed to the land owner. City Attorney Luckman stated that a petition from members of the public would be helpful to start the process of reviewing any alleged zoning violations and for reviewing existing related ordinances

Local resident, Kenneth Lilley was also present. He requested that the minutes from October 4, 2021 be amended to state that the parking spaces in front of the Post Office belong to the city and not the Post Office. He further requested that the sentence “The maintenance is the responsibility of the land owner.” be removed from the minutes. City Attorney Luckman reiterated that property in the City’s right of way is the responsibility of the landowner to maintain. Council took no action on the request.

A motion was made by Councilmember Ross and seconded by Councilmember Robinson that the minutes from the last regular session on October 4, 2021, be approved as amended.  The motion carried.
 
Claim vouchers in the amount of 10,255.47 dollars were submitted to the Council for appropriation. An Ordinance entitled "An Ordinance appropriating money to pay certain claims" was introduced and read at length. A motion was made by Councilmember Robinson and seconded by Councilmember Noble that said Ordinance be accepted as read and was then placed on final passage by a roll call of the following vote: AYE: Brad Bryant, George Lambert, Tom Noble and Heath Robinson, Larry Ross (5) NAY: None. With no further discussion, Ordinance was declared passed and was given No. 2507.

Council discussed continuing the conference calls during future Council meetings. Councilmember Ross made a motion to discontinue using the conference call system. The motion was seconded by Councilmember Noble and passed.

A plan for remodeling the Mason Building to house the Silver Lake Police Department was presented by Public Works Utility Superintendent Smith. Council reviewed the plan. Jeff Wooster suggested it might benefit the city to use the Mason Building for Administrative Staff and move the Police Station to the current City Hall. The reason this would not work was discussed. Councilmember Noble made a motion to proceed with the Mason Building remodel plan to be paid out of the Capital Improvement Fund, not to exceed a total of 11,000.00 dollars. The motion was made pending the review of the City’s Auditor. The pending motion was seconded by Councilmember Robinson and passed.

The need to increase the City of Silver Lake’s Traffic Diversion cost was brought to Council. The current cost of a Traffic Diversion is 250.00 dollars. Councilmember Robinson made a motion to increase the Traffic Diversion to 350.00 dollars effective immediately. Councilmember Ross seconded the motion, and with no further discussion, the motion carried.

City Clerk Steckel requested to start work on updating the city’s website with website developers Govbuilt LLC. Councilmember Noble made a motion that the contract with Govbuilt LLC be adopted for the price of 3,750.00 dollars. Councilmember Robinson seconded the motion and the motion carried.

City Clerk Steckel presented the first monthly City Hall Report.

Public Works Utility Superintendent Smith reminded Council about Silver Lake Pride Day on Saturday October 23rd during which free dumpsters will be available at the Silver Lake Community Center.

Public Works Utility Superintendent Smith requested to purchase a block heater for the generator at Lift Station Number two (2.) Councilmember Robinson made the motion to purchase the block heater not to exceed the amount of 1,400.00 dollars. The motion was seconded by Councilmember Ross and passed. Public Works Utility Superintendent Smith made an additional request to replace a water meter at Penn Apartment Complex. Councilmember Noble made a motion to replace the meter, not to exceed 6,000.00 dollars, if the expenditure can be taken out of the Utility Reserve Fund. Councilmember Lambert seconded the motion, and with no further discussion, the motion carried.

Public Works Utility Superintendent Smith stated that he has found some good candidates for an additional Part-Time Public Works Assistant. He also thanked Police Officer Ashcraft for doing a good job of shutting down the road for the Homecoming Parade.

Police Officer Ashcraft let Council know that the current Crossing Guard needed to resign due to health issues. A new Crossing Guard has applied. Police Officer Ashcraft stated that the new police vehicle has been picked up. He let Council know that City Clerk Steckel is getting a Casey’s Card, a K-tag and the license plate for the new vehicle. Police Chief McCune has budgeted the purchase an additional vehicle in 2022. He will then sell one of the current police vehicles.

Police Officer Ashcraft thanked the Public Works Department for their help with the parade. He also let Council know that he would be working at the Trunk or Treat that the Silver Lake Police Department is holding on Saturday, October 30, 2021 from 5 to 7 PM.

Councilmember Lambert brought up a citizen request to put a speed bump on a city street. It was recommended that the citizen start the process by speaking with Police Chief McCune.

City Clerk Steckel requested to register for clerk training with the City Clerks and Municipal Finance Officers Association of Kansas (CCMFOA) Institute at Wichita State University. Councilmember Robinson made a motion for City Clerk Steckel to attend the training. Councilmember Lambert seconded the motion, and the motion carried.

Mayor Smith reminded Council about the Police Department Trunk or Treat to be held at the Silver Lake High School parking lot on Saturday October 30, 2021 from 5 to 7 PM. Mayor Smith sent a letter to the Silver Lake Junior High School to request participation of 7th graders in an essay contest held by the Kansas League of Municipalities. The “My City, My Home” essay contest includes cash prizes and publication in the Kansas Government Journal.

The next meeting is scheduled for Monday, November 1, 2021, at 5:30 PM. The following meeting is scheduled for November 15, 2021, at 5:30 PM.

With no further business to come before Council, Councilmember Ross moved to adjourn the meeting at 7:15 PM. Councilmember Noble seconded the motion, and with no further discussion, the motion carried.
 
Marie Beam, Assistant Clerk