09-19-2016 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

SEPTEMBER 19, 2016

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

USD #372/Tracy Higinbotham – Use of ATV Vehicles by School Employees

2016 Uniform Public Offense Code

2016 Standard Traffic Ordinance

Meals on Wheels – Facility Use Agreement

Minimum Call Out Time Policy

Past Due Water/Sewer Account

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION WEDNESDAY EVENING SEPTEMBER 19, 2016


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening September 19, 2016 with Nancy Bryant, President, conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: Mayor Mack Smith.

Several Silver Lake residents were present to ask council to consider amending the ordinances that prohibit the riding of all-terrain utility vehicles and lawn mowers on the streets in Silver Lake. Council updated these residents on recent discussions on this matter. They also explained that due to safety and enforcement issues and the fact that state law prohibits them from being driven on the highway except to cross it, it was their decision not to amend these ordinances. The residents questioned as to whether or not a petition requesting an amendment to these ordinances would make council reconsider. Council noted that additional public support evidence by a petition would allow them to revisit the issue.

Councilman Robinson entered the meeting at 6:00 P.M.

Motion was made by Councilman Ross, seconded by Councilman Noble and approved that the minutes from the last regular session held on September 7, 2016 be accepted as presented.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given no. 2341.

Council was advised that the representative from the school board that was going to be at the meeting to discuss the use of ATV’s by school employees has decided to come next month instead of tonight.

Council reviewed the Uniform Public Offense Code prepared by City Attorney Luckman. Motion was made by Councilman Noble and seconded by Councilman Kampsen that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2342.

Council reviewed the Standard Traffic Ordinance prepared by City Attorney Luckman. Motion was made by Councilman Noble and seconded by Councilman Kampsen that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2343.

The Facility Use Agreement for Meals on Wheels for October 1, 2016 through September 30, 2017 was presented for approval. City Attorney Luckman has suggested an addition to the agreement prior to final approval. He will contact a representative from Meals on Wheels about this change and final approval on this agreement will be given at the next meeting.

Brief discussion was held about wording changes that were made to the policy for minimum call out time for all employees. At a previous meeting an employee had asked for clarification of this wording but has since met with his supervisor and now has a better understanding of this policy.



Regular session September 19, 2016 cont’d.


Discussion on a past due water/sewer bill owed by a former tenant was tabled until the next meeting as this former tenant has indicated that she would pay this bill on Thursday.

City Attorney Luckman reported that a hearing was held on September 6, 2016 to address violations of the city code on the property located at 603 Center Drive. The owner of this property has been ordered to abate the violations on this property by November 28, 2016 to avoid further action.

Motion was made by Councilman Noble that Bettis Asphalt & Construction, Inc. be contracted to repair the asphalt that was removed at the intersection of Railroad and Madore to repair a water leak. The cost of this repair shall not exceed $2,000.00. Motion was seconded by Councilman Ross and approved.

Public Works Superintendent Taylor reported that he is waiting for one (1) more bid to replace the roof at the park restroom facility due to wind/hail damage earlier this year.

Public Works Superintendent Taylor presented two (2) bids for the replacement cost of meters for the wells. The current wells were inspected by the Division of Water Resources and they determined that the city needs to install new meters on these wells by December 2016. After review of these bids, motion was made by Councilman Noble that the bid of $7,977.20 received from B & B Services be accepted. Motion was seconded by Councilman Robinson and approved.

The owner of the property that adjoins the intersection of Railroad and Chestnut has contacted Public Works Superintendent Taylor with some questions and concerns about the Geometric Improvement Project. This project scope included the construction of a 200’ x 5’ concrete flume with an inlet for drainage improvement in this area. After discussion, it was determined that Taylor needs to contact this property owner and provide him with the name and phone number of the state contact for this project.

Councilman Ross told council that the homecoming parade is scheduled for October 7, 2016. He also reported that Bob Schwarz CFP will be hosting a hot dog roast for the public to coincide with homecoming activities. This event will be held in front of the police station.

President Bryant reminded council that the next meeting is scheduled for October 3, 2016 at 5:30 P.M. The following meeting will be held on October 17, 2016 at 5:30 P.M. She noted that she would be unable to attend this meeting.

The Annual Hotdog Cookout will be held on October 31, 2016. Within the next couple of weeks Chief Call will begin soliciting donations for this event.

With no further business to come before council, Councilman Ross moved to adjourn the meeting at 6:20 P.M.  Motion was seconded by Councilman Noble and approved.



Darlene M. Stadler,
City Clerk