01-04-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

WEDNESDAY, JANUARY 4, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Item:

Engineering Projects Update – Pat Cox, BG Consultant’s

Proposed Ordinance Regulating Controlled Substances

Monthly Public Works Report

Monthly Police Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION WEDNESDAY EVENING JANUARY 4, 2017

The Governing Body of the City of Silver Lake met in regular session at city hall on Wednesday evening January 4, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant (1).

Motion was made by Councilman Noble and seconded by Councilman Robinson that the minutes from the last regular session held on December 19, 2016 be approved.

Claim vouchers in the amount of $5,714.84 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given no. 2353.

Mr. Pat Cox with BG Consultants, Inc. was present with information on the installation of sanitary sewer by private owners. Installation of private sanitary sewer service lines requires compliance with local city and county codes as well as the Kansas Department of Health and Environments “minimum standards of designs”. At a recent meeting, council had asked Mr. Cox to research this information as the Lakeside Baptist Church has expressed interest in being annexed into the city which would require them to connect to city utilities. After further discussion, council agreed that Engineer Cox, Public Works Superintendent Taylor and City Clerk Stadler should put together a letter to be sent to the church representative advising that these standards of design must be met. Also, prior to any further discussion/action by the city, the council would like the church to obtain prices for the water/sewer installation to determine if this is a feasible project for the church.

Mr. Cox also mentioned that in the near future there may be potential funding for major infrastructure improvement. He suggested that council start thinking about a long range capital improvement plan so the city is prepared if this money becomes available. He noted that he will let council know as soon as additional information is made available.

Discussion concerning a draft ordinance regulating the possession or use of controlled substances and drug paraphernalia within the city limits was tabled until City Attorney Luckman and Chief Call have talked to the city judge about this draft ordinance.

Public Works Superintendent Taylor presented the monthly public works report.

Chief Call presented the monthly police report. He also noted that he needs to talk to City Attorney Luckman about the current speed zone ordinance.

Chief Call inquired as to whether or not he should move forward with obtaining prices for a new patrol vehicle. Council agreed that he should move forward as the purchase of a new vehicle is included in the current budget.

Council briefly discussed a draft mutual aid agreement between the City of Silver Lake and the City of Rossville. This matter was tabled for further discussion and council would also like to know how the city insurance company would handle mutual aid.

Chief Call reported that a new law enforcement program called the Law Enforcement Records Management System (LERMS) is now in effect. He explained that once this program is installed, record keeping will be increased. He ask council to consider allowing him to hire, on a part time basis, clerical support staff to assist him in entering the information. Motion was made by Councilman Robinson that
Regular session January 4, 2017 cont’d.


Chief Call hire part time clerical staff as needed and that the salary be paid out of part time hours that Chief Call has budgeted for this year. Motion was seconded by Councilman Ross and approved.

City Attorney Luckman reported that he has received a call about the outdoor learning center/greenhouse the school district is proposing to build.

Councilman Noble has received a request that the city start putting the total amount of the appropriation ordinance in the minutes. Council had no problem with this request and asked City Clerk Stadler to start including this amount as soon as possible.

Councilman Robinson discussed the earlier conversation with Engineer Cox about a long range capital improvement plan. Mayor Smith indicated that should council decide to proceed with some type of a plan, this will be something to consider when preparation begins for the 2018 budget.

Councilman Robinson mentioned some possible new requirements in regards to county inspections on property located in unincorporated areas of Shawnee County.

Public Works Superintendent Taylor and Councilman Robinson will begin to prepare the list of streets to consider for the 2017 Street Repair Project.

Mayor Smith asked Public Works Superintendent Taylor the status of researching the drainage problem that occurs on the property located at 104 Center following heavy rains. Taylor indicated that he will follow up with Engineer Cox about this problem.

A member of the Silver Lake PTO has asked if they could auction off a ride to school in the patrol car at the upcoming auction. Council approved this request and City Attorney Luckman indicated that he will provide Chief Call with a form for individuals that ride along.

Mayor Smith reported that Local Government Day at the Capitol is scheduled for January 25, 2017. The League of Kansas Municipalities sponsors this day at the capitol, which includes presentations by legislative leaders and league staff.

Mayor Smith reminded council that the next meeting is scheduled for January 18, 2017 at 5:30 P.M. The following meetings will be held on February 6, 2017 and February 20, 2017 at 5:30 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:10 P.M.  Motion was seconded by Councilman Ross and approved.



Darlene M. Stadler,
City Clerk