06-18-2018 Agenda and Minutes - Standard




JUNE 18, 2018

5:30 P.M.


Pledge of Allegiance

Public Comments


Appropriation Ordinance

Business Items:

Water System Engineering Report – Pat Cox 5:40 P.M.

Agreement with Mayer Specialty Services, L.L.C.

Review Quote for Tractor Mower Bid

Firework Stand Permit Application

2019 Budget

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening June 18, 2018 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (4) Absent: Nancy Bryant (1).

Mr. Bill Riphahn was present and introduced himself to council. He told council that he is running for Shawnee County Commissioner. He asked them to contact him if they have any questions or concerns.

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on June 4, 2018 be approved.

Claim vouchers in the amount of $6,858.64 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, Heath Robinson, Tom Noble, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2397.

City Engineer Pat Cox and Brian Foster with BG Consultants, Inc. were present with the Preliminary Engineering Report on Water System Improvements in Silver Lake. This report evaluates the water distribution system and provides alternatives to improve system performance. It will also provide a comprehensive tool for council to use for future planning and development. With this report they will be able to create a program for capital improvements and upgrades considered necessary to provide a safe and reliable water system to the residents of Silver Lake. Council will review this report and at a later date, Cox and Foster will return and answer questions and discuss it further.

Mayer Specialty Services, L.L.C. has submitted for consideration, a Sanitary Sewer Collection System Maintenance Program Proposal/Agreement for the calendar years 2019 – 2021. This matter was tabled until the next meeting so City Attorney Luckman has an opportunity to review this proposal/agreement.

At the last meeting City Attorney Luckman provided council with a copy of the response letter that he sent to a resident regarding her request for a variance to the side yard setback requirements on property located on Mercury St. In this letter he discussed the appropriate procedure steps for variance requests. He reported that this resident has provided the necessary documentation so City Clerk Stadler can proceed with scheduling a Board of Zoning Appeals meeting to consider this request.

Motion was made by Councilman Ross to approve the Fireworks Stand Permit Application submitted by Edgar Rada with Liberty Fireworks. This fireworks stand will be operating in the parking lot at Wehner’s in Silver Lake. Motion was seconded by Councilman Noble and approved.

Motion was made by Councilman Robinson that the city purchase from Heritage Tractor, Inc., a John Deere Signature Series X750 Tractor w/deck at a cost of $6,231.54. Public Works Superintendent Taylor noted that this cost quote includes the trade in of the 2010 John Deere X740 Tractor. Motion was seconded by Councilman Ross and approved.

City employees presented a list of items that they would like included in the 2019 Budget. These lists will be forwarded to Reese & Novelly so they can prepare the draft budget.

Public Works Superintendent Taylor told council that he is currently obtaining estimated prices to replace the carpet at the community building.

Regular session June 18, 2019 cont’d.

Council was made aware of a recent malfunction with Lift Station No. 3. Public Works Superintendent Taylor reported that this was a relay problem and the necessary repairs have been made. They will keep switches on hand for similar problems in the future.

Chief Call has determined that it is cost prohibitive to keep the old patrol car and equip it with the necessary computer equipment. He will follow up with several departments that have expressed interest in purchasing this car.

On May 15, 2018 the Notice to Proceed was issued for the 2018 Street Repair Project with a date of completion for this project being July 14, 2018.

Mayor Smith reported that the city has distributed the CCR report to all customers as required by law. An informational FEMA letter was also included with this public mailing.

The city has received a follow up letter to the recent 2018 Sanitary Survey Inspection of the Silver Lake Water Supply System. Public Works Superintendent Taylor reported that he will respond accordingly and address the deficiencies that need resolution.

As of today, the city has heard nothing from the Silver Lake Ball Association in reference to making a request to the city for a 2018 Ball Diamond Donation.

Motion was made by Councilman Ross, seconded by Councilman Kampsen and approved that the salary of Assistant Clerk Michelle Brown be increased to $13.50 effective immediately.

The next meeting is scheduled for July 2, 2018 at 5:30 P.M. The following meeting is scheduled for July 16, 2018 at 5:30 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:50 P.M. Motion was seconded by Councilman Ross and approved.

Darlene M. Stadler,
City Clerk