05-06-2013 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 6, 2013

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Certificate of Deposit Matures on May 4, 2013

Lift Station

2013 Street Repair Project

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING MAY 6, 2013

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 6, 2013 with President of the Council Nancy Bryant conducting the meeting and the following Councilmembers present: Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) Absent: Mayor Mack Smith.

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on April 15, 2013 be approved.

Councilmember Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2233.

Motion was made by Councilman Noble that the Certificate of Deposit that is maturing this month at Silver Lake Bank be renewed for a term of eighteen (18) months. Motion was seconded by Councilman Kampsen and approved.

Motion was made by Councilman Linderman that the Sewer System Improvements Project Manual be changed to allow for two (2) Generac generators to be purchased instead of Kohler generators. This will make the annual maintenance of these generators less expensive as all of the other generators that the city own are Generacs. The total cost for this change is $2,750.00. Motion was seconded by Councilman Noble and approved with Councilman Kampsen voting NAY.

Council reviewed Stop Work Order No. 1 for the Pump Station #1 and #2 Rehabilitation Project effective April 14, 2013. A Re-Start Work Order will be issued effective May 1, 2013. This order was issued to allow time for the project parts to be delivered.

After reviewing information regarding street repairs, council directed City Attorney Hanson and Utility Superintendent Kalcik to proceed with the preparation and distribution of the bid packets for the 2013 Street Repair Project. It was noted that bid letting for this project will be held at 5:00 P.M. on June 3, 2013.

Chief Call presented the monthly police report.

Utility Superintendent Kalcik presented the monthly public works report. He noted that due to a bad check valve seat in Lift Station #3, there was an increase in the amount of water pumped to the lagoon. The parts have been ordered to fix this problem.

Motion was made by Councilman Ross that the salary of Summer Help Employee William Smith be increased to $10.25 per hour retroactive to his start date in April 2013. Motion was seconded by Councilman Noble and approved.

Building/Grounds Superintendent Taylor reported that he is still getting estimates for termite and pesticide preventative maintenance agreements. He will have them ready to present to council at the next meeting.

Chief Call reported that the D.A.R.E. Graduation that was held at on April 18, 2013 went well.

Regular session May 6, 2013 cont’d.


The National Prescription Drug Take-Back Day was held at Silver Lake City Hall on Saturday, April 27, 2013. Chief Call estimated that twenty (20) pounds of drugs were collected and turned over to the Drug Enforcement Administration.

On April 25, 2013, Fed Ex brought a truck driving simulator to the Silver Lake High School. This simulator is used to teach safe driving tips. The Kansas Highway Patrol also had seat belt demo machines on site along with Operation Lifesaver, an informational program that offers educational material on highway-rail crossings. Chief Call reported that this event offered a very good educational program to the students.

Chief Call reported that an unknown vehicle damaged the side of his patrol car. He is not sure when or where this happened but it is possible that it occurred while parked in front of his house. He is scheduled to take this vehicle in for repairs on May 13th.

Motion was made by Councilman Linderman that all stale checks issued prior to 2011 be voided and added back to the account. Motion was seconded by Councilman Noble and approved.

The city has received a request for a variance to the fence height requirement on property located at 304 Railroad. This request has been made by David Bahm, President of Eagle Storage, Inc. The Zoning Board of Appeals Public Hearing to address this request has been scheduled for 7:00 P.M., May 9, 2013 at Silver Lake City Hall. After discussion, council agreed that they approve of the construction of this fence subject to certain conditions.

Councilman Linderman discussed the possibility of a Citywide Spring Cleanup. Further discussion concerning this matter will be held at the next meeting.

Councilman Kampsen suggested that council consider requiring all employees that drive city vehicles home to park the vehicles in off street parking. He noted that this rule is practiced by the Shawnee County Sheriff’s Department and other law enforcement agencies. This matter will be discussed further at the next meeting.

Councilmember Bryant questioned why at a meeting in which she was not present council decided not to clean the city streets this year. She was informed that council just did not feel that the streets needed cleaning at this time.

The League of Kansas Municipalities is offering training for Councilmembers on May 10th and May 11th. Due to scheduling conflicts, no one from council is available to attend this training.

A letter has been received from the Kansas Department of Health & Environment regarding Stage 2 Disinfection By-Product Rule Compliance Monitoring for Schedule 3 and 4 Systems. The compliance monitoring date for Silver Lake is October 1, 2013. Utility Superintendent Kalcik reported that they have already attended a workshop regarding these monitoring rules and the city will be in compliance by October 1, 2013

A weed notice has been sent to a resident in town that is in violation of the weed ordinance. In the event this resident doesn’t mow, the city will mow this property with the property owner being subsequently charged for the cost of the mowing.

Councilmember Bryant reminded council that the next meeting is scheduled for May 20, 2013 at 5:30 P.M. The following meeting will be held on June 3, 2013 at 5:30 P.M. She noted that she would not be able to attend the June 3rd meeting.
Regular session May 6, 2013 cont’d.


With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:30 P.M. The motion was seconded by Councilman Kampsen and approved.



Darlene M. Stadler,
City Clerk