04-20-2015 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

APRIL 20, 2015

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

2015 Ball Diamond Donations – 5:40 P.M.

Geometric Improvement Project

Part Time Summer Help Position

Past Due Water/Sewer Accounts

Water Tower Maintenance

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING APRIL 20, 2015

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening April 20, 2015 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant (1).

Motion was made by Councilman Noble to regretfully accept the resignation received from Councilman Linderman effective April 15, 2015. Motion was seconded by Councilman Robinson and approved. In his written resignation he stated that he has moved outside the boundaries of the City of Silver Lake, making him ineligible to be a councilmember.

Motion was made by Councilman Noble to accept the recommendation received by Mayor Smith to appoint Larry Ross to serve the remaining term of David Linderman. Motion was seconded by Councilman Robinson and approved.

Councilman Ross was sworn into office.

Motion was made by Councilman Noble and seconded by Councilman Robinson that the minutes from the last regular session held on April 6, 2015 be approved.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Robinson that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2294.

Danny & Wendy Madere, representatives from the Silver Lake Ball Association were present to discuss 2015 ball diamond donations. They updated council on how donations from the city are used to purchase much needed equipment. This year they will have sixteen (16) teams and this surpasses participation in recent years. Mike Burton, a representative from the American Legion was also present to discuss 2015 ball diamond donations. The team this year will consist of 14 players and he noted that the donation received last year from the city was used to upgrade the scoreboard. After consideration by council, motion was made by Councilman Kampsen that $2,500.00 each be donated to the Silver Lake Ball Association and the American Legion. Motion was seconded by Councilman Robinson and approved.

Discussion was held concerning the Geometric Improvement Project. At the last meeting it was reported that the Negotiation Committee has selected BG Consultants, Inc. as the consultant for this project and the final proposal was sent to them for consideration. Mayor Smith reported that they have accepted, signed and returned this proposal to the city. Motion was then made by Councilman Robinson that the city accept this proposal received from BG Consultants, Inc. to provide engineering services for the Geometric Improvement Project. Motion was seconded by Councilman Noble and approved.

Motion was made by Councilman Noble that Mayor Smith be authorized to sign the Certification of Project Applicant concurring with policies and procedures in regards to the Geometric Improvement Project. Motion was seconded by Councilman Kampsen and approved,

Motion was made by Councilman Robinson that the individual that Public Works Superintendent Taylor recommended to hire for the Part Time Summer Help position be offered this position at a rate of $9.00 per hour. Motion was seconded by Councilman Noble and approved. This individual will work up to forty (40) hours per week during the summer months.
Regular session April 20, 2015 cont’d.


Motion was made by Councilman Noble that two (2) past due water/sewer accounts owed by former tenants of rental property in Silver Lake be forwarded to the property owners as the city has allowed sufficient time for these former tenants to pay. Motion was seconded by Councilman Robinson and approved.

Public Works Superintendent Taylor and Public Works Assistant Smith presented price estimates for water tower maintenance from several companies. After discussing these proposals, motion was made by Councilman Robinson to accept the proposal received from Superior Tank Company, Inc. for water tower maintenance and inspection on the 50,000 gallon tank on Railroad. The fee to provide needed cleaning and maintenance is $47,500.00 with a free inspection while they are on site. Then there will be an inspection three (3) years following completion of this maintenance at a cost of $2,150.00. Motion was seconded by Councilman Noble and approved.

Public Works Superintendent Taylor reported that Kay Yette has accepted the Custodian Position and will start work on May 1, 2015.

Motion was made by Councilman Noble that the city send a letter to FEMA advising that the City of Silver Lake is interested in participating in the Community Rating System (CRS) so that city residents will qualify for discounted flood insurance premiums. Motion was seconded by Councilman Robinson and approved.

Chief Call discussed several issues involving an event that was recently held at the high school. In the future, if a similar event is held a special permit will be required.

The city has received payment of $5,000.00 from the City of Horton for the purchase of the 2007 patrol car. Chief Call will assist them with training on the patrol car equipment.

Chief Call reported that the new 2015 patrol vehicle is now operational and is working fine. He noted that the city will receive an additional bill for a storage unit that was built and installed in the back of the vehicle.

A member of the Silver Lake, KS PRIDE Community has contacted Chief Call about the police department assisting them with a parade they are planning for the 4th of July. Call will assist with this parade and Public Works Superintendent Taylor will provide road barricades as needed.

The District Attorney’s Office has updated Chief Call on a case in which the city may be entitled to restitution. City Attorney Luckman will follow up on this case.

City Clerk Stadler reported that the Silver Lake Library will once again host a weekly Farmer’s Market at the library beginning Tuesday, May 12, 2015. Public Works Superintendent Taylor will contact them about providing road barricades for these events.

Mayor Smith reappointed Councilman Noble to the Shawnee County Solid Waste Management Committee.

Councilman Robinson inquired about the status of the duplex that was damaged during a fire that occurred last year. Public Works Superintendent Taylor reported that this property was recently sold and that the new owner is planning on rebuilding this duplex.

Councilman Robinson and Public Works Superintendent Taylor will be meeting to discuss the 2015 Street Repair Project. Robinson indicated that there are several locations in town that have curb/guttering issues that need to be addressed.

Regular session April 20, 2015 cont’d.


Council received a nice thank you note for the donation the city made to the Silver Lake Easter Egg Hunt.

Mayor Smith reminded council that the next meeting is scheduled for May 4, 2015 at 5:30 P.M. The following meeting will be held on May 18, 2015 at 5:30 P.M. He reminded council to contact City Clerk Stadler if they are unable to attend a meeting so she can assure that there will be a quorum.

With no further business to come before council, it was moved by Councilman Noble, seconded by Councilman Ross and approved to adjourn at 6:25 P.M.



Darlene M. Stadler,
City Clerk