05-20-2013 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 20, 2013

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Appointment of City Employees

Cities of Distinction 

Lift Station Project

Request to Use Community Building

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING MAY 20, 2013

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 20, 2013 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) Absent: None (0).

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on May 6, 2013 be approved as amended.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as amended and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2234.

In accordance with the statues, Mayor Smith presented to council for their approval the following names for appointive office to the City of Silver Lake: City Clerk – Darlene Stadler, Assistant City Clerk – Janie Kay Gowin, Utility Superintendent – Russell Kalcik, Building/Grounds Superintendent – Ronald Taylor, Police Chief – Randall Call, Full Time Police Officer – Bradley Snyder, Part-Time Police Officers – Douglas Ashcraft, Ed Nelson, Part-Time Light Custodian – Dan Farris, Part-Time Public Works – Elwyn Miller, Summer Help Employee – William Smith, City Attorney – Gary Hanson, Assistant City Attorney – Todd Luckman, City Judge – Karen Wittman. By motion duly made by Councilmember Bryant, the council approved the list of names submitted by Mayor Smith for their appointive positions for a term of one (1) year. Motion was seconded by Councilman Noble and approved.

Mayor Smith made appointments to the following positions: Nancy Bryant – Finance Commissioner, Tim Kampsen – Park Commissioner, David Linderman – Police Commissioner, Tom Noble – Water Commissioner, Larry Ross – Street Commissioner.

Utility Superintendent Kalcik updated council on the Sewer System Improvements Project. Walters-Morgan started the project today by familiarizing themselves with city employees and the construction sites they will be working on. Councilmember Noble questioned if they are now “on the clock” toward the 180 day completion date. Utility Superintendent Kalcik assured councilmembers that they are now working toward that deadline.

Motion was made by Councilman Noble to approve the written request received from K-State Research and Extension to use the community building on August 19, 2013 for the Shawnee County Extension Crops Tour Dinner and Educational Meeting. Motion was seconded by Councilman Linderman and approved. The fees for this event will be waived.

Renewal of the Contract with Terminix for termite inspection and pesticide spraying was discussed with Building/Grounds Superintendent Taylor presenting additional bids from Wheatland and Quality. After reviewing the bids council requested that Taylor get clarification that the $300 contract quote from Wheatland is for all city properties. It was moved by Councilman Linderman and seconded by Councilman Kampsen that, providing the contract quote is for all four (4) city properties, we contract with Wheatland for termite and pesticide maintenance agreements. Motion carried. A check presented for payment on Appropriation Ordinance 2234 to Terminix for Termite Inspection at the Police Department shall be voided.

Utility Superintendent Kalcik informed council that Lift Station #3 has been repaired and is now operational resulting in more satisfactory numbers of gallons being pumped.

Regular session May 20, 2013 cont’d.

Utility Superintendent Kalcik announced that the State has approved for the annual CCR report to be placed on the City’s Website in lieu of mailing it to all residents. Posting will still be considered legal by the State for distribution to city residents. Council approved this method of distribution but also directed the city clerk to have paper copies available at city hall and to note on the website posting that a copy can be obtained at city hall. It was also requested that copies should be posted at usual city posting sites (Library, Bank, US Post Office).

Police Chief Call reported on the Dare Pizza Party held May 19, 2013.

Police Chief Call also reported on body work done to repair the 2011 Patrol Car and maintenance done to the 2007 Patrol car for radiator problems.

Police Chief Call reported on recent training he attended in Hutchinson.

Police Chief Call reported on a recent accident in Rossville where a city employee was involved while mowing along Highway 24. In the interest of safety to city employees, Police Chief Call volunteered to be available to direct traffic if Building/Grounds Superintendent Taylor will notify him when they will be mowing along the highway.

Police Chief Call reported to council that by September the Mobile Data Terminals currently being used by the police department will no longer be compatible with the Shawnee County Sheriff’s MDTs. He has talked to other police departments regarding replacing this equipment and has received a quotation for the equipment, air cards and installation for $6151.40 for refurbished equipment for both patrol cars to include an extended one year warranty. He budgeted $8960.00 for 2013 to replace this equipment. After discussion, it was moved by Councilman Linderman, seconded by Councilman Ross and approved for Call to immediately replace current MDT equipment for a cost not to exceed $7000.00.

Police Chief Call also requested approval to replace all eight (8) tires on the patrol cars. After discussion, council asked Police Chief Call to get bids on the tires for approval at the next council meeting.

City Attorney Hanson reported that the Board of Zoning Appeals approved a request for a variance to the fence height requirement on property located at 304 Railroad. Approval of the construction of this fence will be subject to certain conditions outlined by the Board.

Council discussed Councilman Kampsen’s suggestion at the last meeting to require all employees that drive city vehicles home to park the vehicles in off street parking. He had outlined that this rule is practiced by the Shawnee County Sheriff’s Department and other law enforcement agencies. After discussion council chose not to change the current policy.

Councilman Noble questioned Police Chief Call about the city resident who has been driving a golf cart on city streets to get to the school ball diamonds for maintenance. Police Chief Call has visited with the individual and made him aware that he is in violation of the law when he does this.

Councilman Noble questioned if the stale checks issued prior to 2011 have been voided and added back to the account as approved by council at the last meeting.

Councilman Noble also asked what the status is on the garage on a property on Beaubein that needs to be repaired or demolished. Utility Superintendent Kalcik reported the home owner is working on it and he has until June 1st to complete this project.


Regular session May 20, 2013 cont’d.

Councilman Noble asked about rules for the discharge of fireworks for the 4th of July Holiday. Police Chief Call said it will be discussed at the meeting on June 3rd.

Mayor Mack Smith informed council that the Shawnee County Treasurer has provided the city with an Estimate of Revenue for 2014. Mayor Smith noted that estimates are down approximately $2000.00 from last year without a revenue estimate for Highway Taxes.

Mayor Smith announced that bids for the 2013 Street Repair Project will be opened at 5:00 P.M. on June 3, 2013.

Mayor Smith announced that we have received a contract for Lease of the Ball Diamond at Lions Club Park from The Storm Ball Club. It is the same contract we have operated under for the past several years.
After discussion it was moved by Councilman Kampsen and seconded by Councilman Linderman that the contract be extended for the 2013 ball season. Motion Carried.

Mayor Smith questioned the status of the application from the Kansas Department of Transportation for its Geometric Improvement Program. This is a highway construction program intended to improve geometric deficiencies on state highway systems within city limits. Utility Superintendent Kalcik reported that the city engineer has prepared the application for this program (at no cost to the city) and has submitted it to the State.

Mayor Smith reminded council that the next meeting is scheduled for June 3, 2013 at 5:30 P.M. and that Councilmember Bryant will not be able to attend that meeting. Councilman Kampsen also reported that he will be in training then, so will not be able to attend that meeting. Mayor Smith encouraged the other three (3) members to notify the City Clerk if they are unable to attend. Also, since we will need attendance of all the remaining councilmembers for a quorum, the City Clerk should call to remind them of the meeting. The following meeting will be held on June 17, 2013 at 5:30 P.M.

With no further business to come before council, Councilman Ross moved to adjourn the meeting at 6:59 P.M. The motion was seconded by Councilman Linderman and approved.



Janie Kay Gowin,
Assistant City Clerk