04-07-2014 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

APRIL 7, 2014

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Proclamation for National Library Week

2014 Street Repair Project

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING APRIL 7, 2014


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening April 7, 2014 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) Absent: None.

Motion was made by Councilman Linderman and seconded by Councilman Noble that the minutes from the last regular session held on March 17, 2014 be approved as amended.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Robinson that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) NAY: None. Ordinance was declared passed and was given No. 2262.

Motion was made by Councilman Noble that the week of April 13-19, 2014 be proclaimed National Library Week, as a week to celebrate the Silver Lake Library’s 40th Anniversary.  Motion was seconded by Councilman Linderman and approved.

After reviewing information regarding street repairs, council directed City Attorney Hanson and Building/Grounds Superintendent Taylor to proceed with the preparation and distribution of the bid packets for the 2014 Street Repair Project. It was noted that bid letting for this project will be held at 5:00 P.M. on May 5, 2014.

Chief Call presented the monthly police report. Council reviewed a letter of concern received from a citizen that was cited for a traffic violation.

Motion was made by Councilmember Bryant that in conjunction with Silver Lake Bank replacing the sidewalk in front of the bank, the city pay Saia Construction $1,750.00 to replace approximately forty four (44) feet of curb/guttering in front of the bank. Motion was seconded by Councilman Robinson and approved.

Discussion concerning maintenance of the old water tower was tabled until a future meeting.

Council discussed the vacant Utility Assistant position. The starting salary range for this position is $27,000 - $32,000 and will be based upon qualifications and experience. The deadline for applying is May 2, 2014 at 4:00 P.M. The department heads along with Building/Grounds Superintendent Taylor will interview the qualified applicants and present their recommendation to council. The ad for this position will be placed in the Topeka Metro News, on the Kansas Rural Water Association and the League of Kansas Municipalities Websites and at various locations in Silver Lake.

The Silver Lake Easter Egg Hunt that was held on Friday, April 4th at 7:00 P.M. went well and the attendance was good.

The Silver Lake Prom is scheduled for April 12, 2014 with the After Prom activities being held at the high school.

Chief Call reported that Midwest Radar will be here to certify the radar units on April 9, 2014.


Regular session April 7, 2014 cont’d.


Chief Call told council that the D.A.R.E. Graduation will be held at 7:00 P.M., May 14, 2014. Council authorized the purchase of the supplies needed for the graduation.

On June 22, 2014, Officer Snyder will be hosting a Bicycle Safety Program for the Boy Scout Troop in Silver Lake.

Council was updated on recent repairs made to the 2007 patrol car.

Motion was made by Councilmember Bryant that Mayor Smith be authorized to sign all documents needed for the truck lease that is being acquired with Silver Lake Bank. Motion was seconded by Councilman Noble and approved.

Motion was made by Councilman Linderman to approve Pay Request #9 for the Pump Station #1 and #2 Rehabilitation Project. This request received from PEC in the amount of $1,076.25 will be submitted to the Kansas Department of Health & Environment for payment. Motion was seconded by Councilman Kampsen and approved.

Motion was made by Councilman Linderman, seconded by Councilman Noble and approved that David Stadler be appointed to vote for the City of Silver Lake at the annual meeting to elect supervisors for Tri-County Drainage District No. 1.

Motion was made by Councilman Noble, seconded by Councilmember Bryant and approved that the 2014 Farm Lease Agreement with Wendell Mohler, Dennis Mohler, Robert Mohler and Colleen Dougan be accepted for the 2014 crop season.

City Clerk Stadler reported that the 2014 City Insurance Policy was renewed. There was coverage added for Data Compromise. Council briefly discussed this new coverage with no change being requested at this time.

The Silver Lake Planning Commission met at 7:00 P.M., Wednesday, April 2, 2014 at Silver Lake City Hall. Purpose of this hearing pertained to the rezoning of the property located at 109 Madore Street, Silver Lake. The present zoning is “R-1” Single-Family Dwelling District and the requested zoning is “R-2” Two-Family Dwelling District. Discussion concerning the actions taken at this hearing will be held at the next meeting.

Motion was made by Councilman Kampsen, seconded by Councilmember Bryant and approved that the city purchase a Menard’s Gift Card for Russell Kalcik in appreciation of the many years of service he provided to the City of Silver Lake.

It was reported that the large tree in front of the post office has been removed. Last week several branches fell from this tree causing a power outage for Silver Lake residents in this area.

Chief Call reported that the Silver Lake Scholarship 5K & 1 Mile Fun Run is scheduled for Saturday, April 19th, 2014.

An executive session will be held at the end of the meeting to discuss a personnel matter.

Councilman Linderman inquired as to whether or not the property owner that rezoned property on Chestnut last year has proceeded with building on this property. As of today, this owner has not proceeded any further.

Regular session April 7, 2014 cont’d


Councilmember Bryant presented the monthly financial report.

A letter has been received from the Kansas Department of Health & Environment advising that they are requesting project submittals for public water supply system infrastructure improvements. No action was taken.

The council has received information about upcoming KanCap training being offered by the Kansas Department of Health & Environment. This training is designed for water system governing bodies.

A letter has been received from the Commission of Elections advising that the primary election will be held on Tuesday, August 5, 2014. If the city would like to have a question placed on the ballot on that day, the deadline to have the request in their office is May 30, 2014.

Mayor Smith updated council on recent 2014 Legislative Alerts from the League of Kansas Municipalities.

Mayor Smith reminded council that the next meeting is scheduled for April 21, 2014 at 5:30 P.M. The following meetings will be held on May 5, 2014 and May 19, 2014, at 5:30 P.M. It was noted that Councilmember Bryant will not be able to attend the April 21st meeting and Mayor Smith may not be able to attend the May 5th meeting.

Motion was made by Councilman Linderman, seconded by Councilman Robinson and approved that council enter into executive session at 6:45 P.M. to discuss a personnel matter. Regular session was scheduled to reconvene at 7:00 P.M. Chief Call was present during this executive session.

The public meeting convened at 7:00 P.M.

With no further business to come before council, Councilman Linderman moved to adjourn the meeting at 7:00 P.M.  Motion was seconded by Councilman Noble and approved.



Darlene M. Stadler,
City Clerk