05-05-2014 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 5, 2014

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Senior Citizen’s Liability Insurance

2016 KLINK Program – BG Consultants, Inc.

2014 Street Repair Project

Update on Utility Assistant Position

Monthly Public Works Report

Monthly Police Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING MAY 5, 2014

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 5, 2014 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) Absent: None.

Motion was made by Councilman Noble and seconded by Councilmember Bryant that the minutes from the last regular session held on April 21, 2014 be approved.

Councilmember Bryant presented the monthly financial report.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) NAY: None. Ordinance was declared passed and was given No. 2265.

Councilman Noble left the meeting at 5:40 P.M.

Gerald Blankenship and Mary Martin, representatives of the Silver Lake Senior Citizens, Inc. were present to advise council that their liability insurance coverage has doubled in cost and they have considered not renewing this policy. The city does not have an agreement that requires them to carry a liability insurance policy, but council and City Attorney Hanson feel that it is imperative that they carry this insurance. After brief discussion, council agreed that contact needs to be made with the city insurance agent to determine if there is anything that can be done that would allow them to renew this policy at a lower rate.

Mr. Pat Cox with BG Consultants, Inc. was present with an application that will be submitted to the Kansas Department of Transportation for the Geometric Improvements of City Connecting Links Program. This is a highway construction program intended to improve geometric deficiencies on state highway systems within city limits. The project location is at the intersection of Railroad and Chestnut with the project scope including the construction of a 200’ x 5’ concrete flume with an inlet for drainage improvement. Motion was made by Councilman Linderman that this application be submitted with a total requested amount of $105,615.00 and a local city match of $5,000.00. Motion was seconded by Councilmember Bryant and approved. If awarded this grant, Mr. Cox estimated that this project would take approximately two (2) months to complete and traffic would be carried through the construction and not diverted on residential streets.

Mayor Smith announced that there were three (3) bids received for the 2014 Street Repair Project. The low bid of $94,297.00 was received from Bettis Asphalt & Construction, Inc. After reviewing this bid and considering the amount of funds available for street projects, motion was made by Councilman Robinson to award the 2014 Street Repair Project to Bettis Asphalt & Construction, Inc. with the overlay on Gemini being deleted from the bid. The new bid price will be $59,647.25. Motion was seconded by Councilmember Bryant and approved. The Notice of Award will be issued for this project and City Attorney Hanson will proceed in obtaining the required documents.

An executive session will be held at the end of the meeting to discuss the Utility Assistant position.


Regular session May 5, 2014 cont’d.


Building/Grounds Superintendent Taylor presented the monthly public works report

Chief Call presented the monthly police report.

Mayor Smith will make the appointment of city employees at the next meeting.

Building/Grounds Superintendent Taylor reported that Mayer Specialty Services L.L.C. has completed cleaning and inspecting a portion of the sanitary sewer system. He noted that everything looked good during the inspection.

Motion was made by Councilman Kampsen, seconded by Councilman Robinson and approved that Building/Grounds Superintendent Taylor schedule the streets to be cleaned the week after July 4, 2014.

Council was reminded that D.A.R.E. Graduation will be held at 7:00 P.M., May 14, 2014.

Chief Call has received notification that Westboro Baptist Church will be in Silver Lake to demonstrate prior to the Silver Lake High School Graduation scheduled for May 18, 2014.

Chief Call has researched the possibility of hearing first offense D.U.I’s in Silver Lake Municipal Court. After discussing this issue with Judge Karen Wittman and learning more about the state D.U.I. reporting process, Call decided not to proceed further with this matter at this time.

Discussion was held concerning providing a Spanish interpreter at Silver Lake Municipal Court. Chief Call has found an individual that is interested in assisting the city. Council agreed that using this interpreter should be on a case by case basis.

Chief Call reported that the new radios have been installed and are working great.

Several sections of the Uniform Public Offense Code will need to be repealed as Governor Brownback recently signed HB 2578. These new laws that go in to effect on July 1, 2014 relate to firearms. City Attorney Hanson will make the required changes. Chief Call will also talk to Hanson about some changes in the way reports/affidavits are released to the media.

At the next meeting Chief Call plans to discuss rules for the discharge of fireworks during the 4th of July Holiday.

An inquiry was made as to whether or not the property at 106 Rice has been cleaned up following a fire that occurred last year. This property has been taken care as requested by the city.

The proposed lease agreement between Storm Softball Club of Topeka, the Silver Lake Lions Club and the City of Silver Lake is currently being reviewed by the Storm Softball Club. After they have reviewed this agreement, Mr. Cobb will present it to council for final approval.

Building/Grounds Superintendent Taylor will contact Engineer Alex Darby regarding a completion time for the seeding around the newly constructed pump stations.

On April 30, 2014 a committee selected by the Silver Lake Scholarship Foundation met to review and choose the recipients of the scholarships for 2014. Mayor Smith represented the city on this committee.

Mayor Smith reminded council that the next meeting is scheduled for May 19, 2014 at 5:30 P.M. The following meetings will be held on June 2, 2014 and June 16, 2014 at 5:30 P.M.

Regular session May 5, 2014 cont’d.


Mayor Smith left the meeting at 6:55 P.M.

Motion was made by Councilman Linderman, seconded by Councilman Robinson and approved that council enter into executive session at 6:55 P.M. to discuss a personnel matter. Regular session was scheduled to reconvene at 7:10 P.M. Building/Grounds Superintendent Taylor and City Attorney Hanson were present during this executive session.

The public meeting convened at 7:10 P.M.

Motion was made by Councilman Linderman, seconded by Councilman Robinson and approved that council enter into executive session at 7:10 P.M. to discuss a personnel matter. Regular session was scheduled to reconvene at 7:15 P.M. Building/Grounds Superintendent Taylor and City Attorney Hanson were present during this executive session.

The public meeting convened at 7:15 P.M

Motion was made by Councilman Linderman, seconded by Councilman Robinson and approved that William Smith be offered the Utility Assistant position with a starting salary of $29,500.00.

With no further business to come before council, Councilman Linderman moved to adjourn the meeting at 7:18 P.M.  Motion was seconded by Councilman Robinson and approved.


Darlene M. Stadler,
City Clerk