06-03-2013 Agenda and Minutes - Standard




JUNE 03, 2013

5:30 P.M.


Pledge of Allegiance

Public Comments


Appropriation Ordinance

Business Items:

2013 Street Repair Project

Fireworks Resolution

Monthly Public Works Report

Monthly Police Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening June 3, 2013 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: David Linderman, Tom Noble, Larry Ross (3) Absent: Nancy Bryant, Tim Kampsen (2).

Pat Cox from BG Consultants, Inc. was present to outline possible ways BG could assist the city with some of its engineering and architectural needs.

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on May 20, 2013 be approved as amended.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Linderman that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: David Linderman, Tom Noble, Larry Ross (3) NAY: None. Ordinance was declared passed and was given No. 2235.

Mayor Smith announced that there were four (4) bids received for the 2013 Street Repair Project. After reviewing the bids with City Attorney Hanson, motion was made by Councilman Noble, seconded by Councilman Ross and approved to award the 2013 Street Repair Project to Bettis Asphalt with a bid of $54,076.20. City Attorney Hanson will proceed in obtaining the proper documents needed for this project.

After discussion it was moved by Councilman Noble, seconded by Councilman Linderman to approve the following Resolution Authorizing The Discharge Of Fireworks Within The City:

“Fireworks may be lawfully discharged within the corporate limits of the City only between the hours of 8:00 A.M. and 10:00 P.M. on June 27th, June 30th, July 1st, July 2nd, July 3rd and July 4th and between the hours of 8:00 A.M. and 12:00 Midnight on June 28th and June 29th, 2013. In the event of a county wide burn ban, the lighting of fireworks within the city will be prohibited.” Mayor Smith directed the city clerk to have this Resolution published in the Ledger and posted at businesses in Silver Lake.

Utility Superintendent Kalcik presented the Monthly Public Works Report.

Police Chief Call presented the Monthly Police Report.

Building/Grounds Superintendent Taylor confirmed with Council that the $300.00 quote from Wheatland for the termite/pesticide contract does include all four (4) city properties.

Police Chief Call shared with Councilmembers information he received when obtaining bids for new tires for the two (2) police vehicles. His recommendation is to purchase eight (8) Firestone Firehawk GT – Speed Rated tires from Performance Tire in North Topeka for a total of $1026.24. After discussion, it was moved by Councilman Ross, seconded by Councilman Linderman and approved to purchase the tires recommended by Police Chief Call.

Police Chief Call reported to council that he would like to add internal GPS devices to the Mobile Data Terminals that were approved for purchase at the May 20th meeting. This will make the cost of each MDT $999.00 instead of $799.00, however since he is purchasing two units, he has negotiated a 10% discount. Council agreed that as long as the equipment remains within the amount approved on May 20th, Police Chief Call may proceed to purchase the equipment needed.

Regular session June 3, 2013 cont’d.

City Attorney Hanson reported on progress concerning the visibility issue at the intersection at Highway 24/Railroad Street and Thomas Road.

A resident has requested a 30-day extension to the June 1st deadline to complete repairing a structure at 305 Beaubein. Council approved the 30-day extension.

City Attorney Hanson also gave council an update on a request for rezoning property on Chestnut. Shawnee County Planning Director is researching information the Shawnee County Planning Commission needs before they can consider this application.

City Attorney Hanson also called council’s attention to recent Zoning Board of Appeals May 9, 2013 Minutes that were included in tonight’s meeting packets.

Mayor Smith announced that Peter Pfannenstiel will be playing in the Shrine Bowl in July and directed the City Clerk to prepare a Proclamation for approval at the next meeting.

Mayor Smith reported that he attended a Silver Lake Municipal Court session recently and was impressed at the professional manner Police Officer Brad Snyder, Assistant City Attorney Todd Luckman, and Police Chief Randy Call handled a particularly difficult case.

It was brought to the attention of the Council that a notice had been posted by an individual in a public place regarding a chemical that the City sprays to help regulate the mosquito population in the City. The chemical referenced in the notice, Chlorpyrifos (Dursban) is in fact not used by the City and is not a component compound contained in the spray being used by the City. The chemical being used by the City is Permethrin (Piperonyl Butoxide) manufactured by Clarke Mosquito Control Products, Inc., Roselle, Illinois. The City has a Material Safety Data sheet (MSD) on file at the city offices that is open for inspection by the public.

Mayor Smith gave an update on recent legislative actions which could impact the city.

Assistant City Clerk Gowin announced that the 2013 Consumer Confidence Report has been posted on the City’s Website and print copies are available at City Hall and will be posted at the usual city posting sites.

The Department of Transportation has set June 24th at 8:30 A.M. to make a site visit in response to the city’s application to take part in its Geometric Improvement Program.

Mayor Smith reminded council that the next meeting is scheduled for June 17, 2013 at 5:30 P.M. The following meeting will be held on July 1, 2013 at 5:30 P.M.

With no further business to come before council, Councilman Linderman moved to adjourn the meeting at 6:45 P.M. The motion was seconded by Councilman Noble and approved.

Janie Kay Gowin,
Assistant City Clerk