05-18-2015 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 18, 2015

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Renew ACH Agreement with Silver Lake Bank

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MAY 18, 2015

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 18, 2015 with Mayor Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Tim Kampsen (1).

Motion was made by Councilman Noble and seconded by Councilmember Bryant that the minutes from the last regular session held on May 4, 2015 be approved.

Former Councilman David Linderman was present to turn in his key as he resigned from council since he has moved out of Silver Lake. Mayor Smith thanked him for his service to the city.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tom Noble, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2296.

Motion was made by Councilman Noble to approve the ACH Origination Agreement with Silver Lake Bank. Motion was seconded by Councilmember Bryant and approved.

Councilman Ross reported that Chief Call will not be present tonight but he wanted to let council know that the DARE Graduation went well as did the Silver Lake High School Graduation that was held on May 17, 2015. The last day of school for all other students will be May 20, 2015.

Councilman Ross asked why the school lights are on during the lunch hour. It was explained that preschool only goes a half a day so the lights are on when the morning session is ending and the afternoon session is beginning.

Public Works Assistant Smith reported that Superior Tank Company, Inc. is scheduled to be here from July 8th to July 15th to provide water tower maintenance and an inspection on the 50,000 gallon tank on Railroad. Mayor Smith noted that this contract allows for 40% down with the remaining being paid after the work is completed.

Public Works Assistant Smith updated council on the progress they have made with the Community Rating System (CRS). The city has agreed to participate in the CRS so that city residents will qualify for discounted flood insurance premiums. He noted that they have a meeting scheduled for June 10, 2015 to learn more about the CRS.

There was a water leak this past week at the Silver Lake Laundromat. All necessary repairs have been made.

Councilman Robinson, Public Works Superintendent Taylor and Public Works Assistant Smith will be meeting to discuss the 2015 Street Repair Project.

Public Works Assistant Smith reported that the mosquito sprayer is ready for the upcoming spraying season. He noted that they will spray one week in the morning and the next week in the evening to see if that helps control the mosquitos. After brief discussion, council agreed that they should go ahead and start spraying because with all the rain and standing water, mosquitoes are already out. Smith noted that they have enough spray for this spraying season.



Regular session May 18, 2015 cont’d.

Council was advised that the music teacher that brings the kids to the Annual Tree Lighting Ceremony to provide the music has asked if Tuesday, December 1, 2015 would work for the city. Council agreed that this date would work out great and appreciated her willingness to provide music at this ceremony every year.

City employees were asked to present a list of items that they would like to include in the 2016 Budget at the next meeting.

Council briefly discussed the recent Sanitary Survey Inspection. They agreed that when preparing the budget, consideration needs to be given to the purchase of the recommended items that will help the city maintain compliance with primary drinking water regulations.

Councilman Noble asked council what would be required to allow the fire department permission to erect an antenna on the water tower on East Lake so they can provide communication with their new fire station. The fire department would have to research this further as the council would need to be assured that their antenna would not interfere with the Verizon antenna that is already there.

Councilman Noble also told council that for security purposes, the fire department is going to install a lock on the door between city hall and the fire station. Council had no problems with the lock being installed.

Motion was made by Councilman Ross to accept the price quote received from Jayhawk Software for a Data Backup Suite Software Agreement. The quote includes the equipment, setup labor and the annual agreement which will update and improve the current off site backup. Motion was seconded by Councilman Noble and approved.

The Kansas Department of Transportation has sent BG Consultants, Inc. a Notice to Proceed with the preliminary engineering services for the Geometric Improvement Project.

Mayor Smith mentioned that the DARE Graduation went well, although, attendance was down probably due to it being held in the afternoon and not the evening.

Mayor Smith discussed the tax estimates received from the county to assist with 2016 Budget preparation.

The city has received a dividend check from EMC Insurance Companies for the policy year of April 2014 to April 2015.

Mayor Smith updated council on current Legislative Alerts from the League of Kansas Municipalities. These alerts are related to city elections, annexation and KPERS.

Mayor Smith reminded council that the next meeting is scheduled for June 1, 2015 at 5:30 P.M. The following meeting will be held on June 15, 2015 at 5:30 P.M. He reminded council to contact City Clerk Stadler if they are unable to attend a meeting so she can assure that there will be a quorum.

City Attorney Luckman provided council with a copy of the plea agreement from a case in which the city is entitled to restitution.

Council discussed a matter in which a resident is currently in violation of the city code.

With no further business to come before council, it was moved by Councilman Noble, seconded by Councilman Ross and approved to adjourn at 5:55 P.M

Darlene M. Stadler, City Clerk