01-21-2015 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

WEDNESDAY, JANUARY 21, 2015

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Use of City Park Ball Diamonds

Request to Use Community Building/Waive Fees

Review Proposal for Accounting Services

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION WEDNESDAY EVENING JANUARY 21, 2015


The Governing Body of the City of Silver Lake met in regular session at city hall on Wednesday evening January 21, 2015 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (4) Absent: Nancy Bryant (1).

Motion was made by Councilman Linderman and seconded by Councilman Noble that the minutes from the last regular session held on January 5, 2015 be approved.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (4) NAY: None. Ordinance was declared passed and was given No. 2288.

Motion was made by Councilman Noble to approve the written request received from the Silver Lake Library to use the community building for a Kansas Day Celebration on Thursday, January 29, 2015. Motion was seconded by Councilman Robinson and approved. The fees for this use will be waived.

The city has received a proposal for audit/budget services from Reese & Novelly, P.A. This matter was tabled as council would like City Clerk Stadler to contact other municipalities to see what they are paying for these services.

Mayor Smith recently assisted the 5th grade class with a persuasive essay project. He provided council with information on this essay which was about building a swimming pool in Silver Lake.

Mr. Russ Cobb with the Silver Lake Lions Club was present to discuss a letter that was received from several local residents requesting use of the softball field at the City Park for practices. In recent years the city and the Silver Lake Lions Club have entered into an agreement with Storm Softball Organization for use of this ball field. This agreement does state that the Lions Club Field Coordinator which is Mr. Cobb will coordinate time for events and that they would try and meet local community needs. Last year this field was available for local needs on Tuesday and Thursday evenings, although, there were no requests to use the field so it remained empty on these nights. The Lions Club has expressed their desire to enter into an agreement with Storm Softball this year and once again this field will be made available for local needs on Tuesday and Thursday evenings through June 1, 2015 and after that date, they will make two (2) other nights available although at this time they are not sure which nights will be open. Mr. Cobb is planning on posting a calendar of ball diamond availability up at the ball diamond and will try to post it online also so those interested in using the diamond know when it is available. Mr. Cobb explained that priority is given to the Storm Softball Organization as they provide upkeep and maintain this diamond on a regular basis. It was noted that the Silver Lake Lions Club retains the right to operate and supervise this ball diamond and all ball diamond issues need to be discussed with Mr. Cobb and that his contact information is available by contacting Silver Lake City Hall.

Shannon Bergmann, a representative from the Silver Lake, KS PRIDE Community was present and announced that the first PRIDE meeting has been scheduled for Monday, February 2, 2015 beginning at 6:30 P.M. This meeting will be held at the Silver Lake Community Building. She updated council on this meeting that will feature several guest speakers. Motion was made by Councilman Noble, seconded by Councilman Kampsen and approved that the fee for their use of the building be waived.

Public Works Superintendent Taylor reported that the old water tower is in need of cleaning/painting. Council directed Taylor to obtain price estimates for this tower maintenance and to also include estimates for maintenance to the new tower.
Regular session January 21, 2015 cont’d.


City Attorney Luckman has responded to a letter from the District Attorney’s Office asking for information on a case in which the city may be entitled to restitution. Chief Call noted that the preliminary hearing for this case has been waived.

Motion was made by Councilman Noble that the city donate $300.00 to sponsor a table of eight (8) at “The Breakfast of Champions” that is scheduled for Monday, February 16, 2015. This is the 2nd annual fundraising breakfast for the Silver Lake USD #372 Public School Foundation. Motion was seconded by Councilman Robinson and approved.

Brief discussion was held concerning City Park issues. Council asked Public Works Superintendent Taylor to talk to the Lions Club about the status of the tree trimming at the park. They also asked Taylor to make note of any issues that need to be addressed prior to renewing the contract with the Silver Lake Lions Club and Storm Softball.

Councilman Linderman has provided council with a copy of the water rate increases for the City of Topeka effective January 1, 2015. He noted the increase for the larger meter users.

Councilman Noble commented on the letter the city received from Steve Samuelson, the NFIP Specialist with the Kansas Department of Agriculture advising that the city Community Assistance Visit is over as the requested documentation has been provided. In this letter he thanked Public Works Superintendent Taylor and Public Works Assistant Smith for their support and cooperation with this visit. Noble told Taylor and Smith they did a great job in complying with the floodplain management procedures.

Mayor Smith has received a thank you card from the 5th grade class he assisted with a persuasive essay project.

Mayor Smith updated council on current Legislative Alerts from the League of Kansas Municipalities.

Mayor Smith reminded council that the next meeting is scheduled for February 2, 2015 at 5:30 P.M. The following meeting will be held on February 16, 2015 at 5:30 P.M.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:45 P.M.  Motion was seconded by Councilman Linderman and approved.


Darlene M. Stadler,
City Clerk