07-06-2016 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

WEDNESDAY, JULY 6, 2016

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

2017 Budget

Certificate of Deposit Matures on 7/11/16

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes may
be necessary.








Minutes


REGULAR SESSION WEDNESDAY EVENING JULY 6, 2016


The Governing Body of the City of Silver Lake met in regular session at city hall on Wednesday evening July 6, 2016 with Mayor Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Heath Robinson, Larry Ross (4) Absent: Tom Noble (1).

Motion was made by Councilmember Bryant and seconded by Councilman Ross that the minutes from the last regular session held on June 20, 2016 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Nancy Bryant, Tim Kampsen, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given no. 2335.

Motion was made by Councilman Kampsen that the Certificate of Deposit maturing at Silver Lake Bank on July 11, 2016 be renewed for a term of eight (8) months at an interest rate of .40 percent. Motion was seconded by Councilmember Bryant and approved.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report.

Public Works Superintendent Taylor said he is still waiting for Shawnee County Rural Water District No. 2 to provide him an estimated fee for the city to hook onto their system as a backup contingency plan.

Public Works Superintendent Taylor reported that a representative from Bettis Asphalt & Construction, Inc. has contacted him regarding the 2016 Street Repair Project. According to the agreement, this project should be completed by July 17, 2016 but they indicated that they may not be able to meet this deadline. Council agreed that an extension will not be granted and the expected completion date is July 17, 2016.

Chief Call reported that the computers in the patrol cars have been upgraded and they are now compatible with the county system. He noted that they were able to do this software upgrade without having to purchase new software.

Chief Call reported that the 4th of July holiday week went well. He updated council on a few minor issues with fireworks. He also noted that a small impromptu parade went really well and the organizers are hoping they can do this again next year with more participation.

At the last meeting Councilmember Bryant brought up several issues relating to the Silver Lake Housing Authority Board. The original resolution that created this board refers to bylaws but at this time, the bylaws have not been found. City Attorney Luckman reported that the county records show that this property is tax exempt and the owner on record is the Housing Authority of Silver Lake. Luckman will research the bylaws for the housing authority and council will discuss this matter further at a future meeting. Councilmember Bryant noted that the housing board has found another insurance option as the city policy will no longer cover the housing authority.




Regular session July 6, 2016 cont’d.


City Accountant Nick Novelly was present to discuss the 2017 Budget. The city employees have provided them with a list of items that each department wanted to include in this budget. They were able to incorporate most of these items into the budget and at the next meeting the final draft will have the exact mill increase. It was noted that the assessed evaluation in Silver Lake has increased a little and this helps when preparing the budget. Novelly will prepare a final draft that includes the discussed changes including salary/health insurance adjustments and will present it to council at the next meeting.

Councilman Kampsen and Councilman Ross both commented on the small impromptu parade that was organized to celebrated the 4th of July holiday. They both thought this was a great idea and would like to see it grow in size next year. Councilman Ross passed out thank you notes to the city employees that assisted with this parade.

The Kansas Department of Labor has provided the city with the Benefit Cost Rate for the calendar year 2017. The city rate will be 0.10 percent.

Mayor Smith updated council on the Board of Zoning Appeals meeting that was held on June 30, 2016. The purpose of this hearing was to review an application filed by Blake & Jenny Conner requesting a variance to the fence height requirements on property located at 619 Walnut. Mayor Smith reported that this variance request was granted and they will be allowed to construct a fence up to nine (9) feet in height.

Mayor Smith reminded council that the next meeting will be held on July 18, 2016 at 5:30 P.M. The following meetings will be held on August 1, 2016 and August 15, 2016 at 5:30 P.M. Councilman Ross noted that he will be unable to attend the meeting scheduled for July 18, 2016.

With no further business to come before council, Councilman Ross moved to adjourn the meeting at 6:54 P.M.  Motion was seconded by Councilman Robinson and approved.



Darlene M. Stadler,
City Clerk