11-02-2020 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

NOVEMBER 2, 2020

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Ordinance #2474

Application for Cereal Malt Beverage License

DigiTicket

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.


Conference call Information:
From a Landline call 1-844-474-0925
From a Cell Phone call 844-474-0925
When prompted inter the passcode 73370940#.
Please let us know your name when you join.


Minutes

REGULAR SESSION WEDNESDAY EVENING NOVEMBER 2, 2020

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening November 2, 2020 at 5:30 PM with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Larry Ross, Tom Noble, Brad Bryant, Tim Kampsen, (4). Absent: Heath Robinson (1) Also present were City Attorney Todd Luckman by conference call, Public Works Utility Superintendent Will Smith, Police Chief Marc McCune, Clerk Michelle Brown, and Assistant Clerk Marie Beam.

Mike Burton from the American Legion Post #160 was present to discuss deeding the property located at US-24 Hwy and Railroad St. over to the City. Legion Post #160 would like to put a sign up stating veteran memorial was donated by American Legion Post #160. Discussion was held on ways to maintain the property.

Motion was made by Councilmember Ross and seconded by Councilmember Noble that the minutes from the last regular session on October 19th, 2020 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim vouchers in the amount of $13,659.67 dollars were submitted to council for appropriation. An Ordinance entitled "An Ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Noble and seconded by Councilmember Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Larry Ross, Tom Noble, Brad Bryant, Tim Kampsen (4) NAY: None. With no further discussion Ordinance was declared passed and was given No. 2475.

At the last meeting on October 19th, council reviewed the current water rates. Discussion was held on the reasons why it made sense to consider a slight increase of city water rates. Motion was made by Councilmember Noble that the base rate for water service be increased from $12.00 to $12.50 for ¾” meters and 1” or 2” meters increased from $65.50 to $66.00. Also, that the base rate for sewer service be increased from $22.00 to $22.50 effective with water consumed after January 1, 2021. Motion was made by Councilmember Noble to adopt Ordinance No. 2474 amending water and sewer rates. Motion was seconded by Councilmember Ross and was then placed on final passage by roll call of the following vote: Brad Bryant, Tim Kampsen, Tom Noble, Larry Ross (4) NAY: None. Ordinance was declared passed and was given No. 2474.

Motion was made by Councilmember Noble to approve the cereal malt beverage application received from Casey’s General Store. Motion was seconded by Councilmember Ross and approved.

Council revisited a conversation from the last meeting about the possibility of purchasing DigiTicket for use by the police department. Councilmember Ross made a motion to approve the DigiTicket lease option effective January 2021 with the cost to be paid from the Law Fund. Seconded by Councilmember Noble and with no further discussion, approved.

Police Chief McCune gave the monthly police report.

Public Works Utility Superintendent Smith gave the monthly water report.

Public Works Superintendent Smith needs to order Klenphos for the water department. Motion was made by Councilmember Noble that Public Works Superintendent Smith be authorized to purchase Klenphos for the water system as needed. Motion was seconded by Councilmember Kampsen and approved.

Following discussion and review of a bid to replace the side door of City Hall, Councilmember Kampsen made motion to move forward with the bid of $2,220.00 to be paid out of the General Fund. Councilmember Noble seconded the motion and with no further discussion motion was approved.
Regular session November 2, 2020 cont’d.


Councilmember Noble would like Public Works Utility Superintendent Smith to obtain bids on some possible improvements to the Police Department.

Discussion was held on what needs to change to help with not spreading COVID. Councilmember Noble made motion to rearrange the office at City Hall, but not to exceed $10,000.00 dollars to be paid out of the Capital Improvement fund. Councilmember Ross seconded the motion and with no further discussion motion was approved.

The front doors at City Hall are not working properly and Public Works Utility Superintendent Smith is currently seeking bids to repair or replace them.

The City’s Soybean crop has been sold.

Councilmember Noble is on the Shawnee County Solid Waste Committee and asked Councilmembers to think of any goals they would like to see the committee consider in the next five (5) years.

Councilmember Bryant will not be able to attend the meeting on November 16th, 2020.

The next meeting is scheduled for November 16, 2020 at 5:30 P.M. The following meetings are scheduled for December 7, 2020 at 5:30 P.M and December 21, 2020 at 5:30 P.M.

Mayor Smith would like staff to look over administrative position descriptions and make notes of any updates that need to be considered.

The City’s Personnel Book is in the process of being reviewed and updated.

Trunk or Treat went well on October 31, 2020. The Council thanked Police Chief McCune for his efforts.

With no further business to come before Council, Councilmember Noble moved to adjourn the meeting at 6:40 P.M. Motion was seconded by Councilmember Kampsen and with no further discussion motion was approved.

Michelle Brown,
City Clerk